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Intro to Aleph Staff Client and Searching

Explore Aleph's structure, terminology, and modules in this training workshop to smoothly transition to the new software. Learn about Aleph's unique features, user interface, and user resources for effective library management. Understand the client/server software setup, library structure, terminology, and updates process to enhance your experience.

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Intro to Aleph Staff Client and Searching

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  1. Intro to Aleph Staff Client and Searching Helen Look Julie Weatherbee May 21, 2004

  2. Welcome to LMS Training • Introductions • Training Materials

  3. Classroom Guidelines • Enjoy the light refreshments, but be careful around the keyboards • Turn off cell phones and pagers during class • Avoid other activities such as e-mail and text messaging during class • Stay with the class, ask the rover for assistance if you need it • Ask questions if you don’t understand

  4. Part I Aleph Overview Getting Started with Aleph Library Structure and Terminology Aleph Interface Part II Searching Conclusion Evaluations Overview of the Workshop

  5. Switching to Aleph • Aleph is the name of the library management system (LMS) software that will be replacing NOTIS and III • NOTIS + III = ALEPH • The bibliographic, authorities, and circulation functions of MIRLYN and the ordering and collection budget functions of Innopac will be merged in Aleph

  6. Switching to Aleph • NOTIS is no longer being supported or updated • The newer software is being updated regularly • More cost effective than supporting a mainframe • Switch to production in July

  7. Differences within Aleph • Who is part of the change at UM? • Bentley Library, Clements Historical Library, Flint Library, and the University Library • These 4 sets of bibliographic and authorities records will be combined into one, but still individually searchable • Aleph supports vernacular scripts in cataloging and the web OPAC

  8. Client/Server Software • “Client” (piece of software) on staff machines that connects to a “Server” • Much of the work that the system does is off-loaded to the client, allowing the server to perform more intensive tasks

  9. Aleph Overview • Aleph structure and terminology is quite different from the structure and terminology we are now using • There are new options, new ways of working, and even new names for what we do • You will need to know these new concepts in order to be able to work effectively in Aleph

  10. Modules in Aleph • Each functional area has its own module • Acquisitions/Serials • Cataloging • Circulation • Aleph Administration • ILL (not currently functional) • The Reserves and Web OPAC modules are accessible via a web browser and NOT through the client software

  11. Aleph Library Structure and Terminology

  12. Aleph Library Structure and Terminology • The 7 libraries start with MIU and then a 2 digit number: • MIU01- Bibliographic • MIU02- LC Bib Resource • MIU10- Authorities • MIU11- LC Authorities • MIU30 - Reserves • MIU50- Admin (Items, Orders, Linking) • MIU60- Holdings • Note: ILL currently is not functional

  13. Desktop Client Distribution • The training client is distributed through the Novell Application Explorer • If you are from a library that does not use the Novell Application Explorer (AAEL, Bentley, Clements, and Flint), the Aleph client will be distributed via download to appropriate staff • In both cases, email and other directions will be given

  14. Updates to the Client Software • Version Check is a built-in utility that is used to update the Aleph desktop client • Version Check runs automatically when you log in to your computer (not when you log into Aleph itself)

  15. Updates to the Client Software • New updates will appear in the Version Check box upon login

  16. Updates to the Client Software • To insure that you receive the updates, you should log out and log into your computer on a daily basis

  17. Aleph User Name and Password • Your Aleph user name is your university uniqname • Your Aleph password is a separate password that will be given directly to you • When you receive your new password, you should change the password to something only you know and can remember • There may be some units that need to use a generic user name

  18. Aleph User Name and Password • For today’s class, we will be using a generic username and password to access the training database • Please Do Not Change the Training Password • When you login with your username and password, Aleph will use a feature named persistence to reload the last interface you used but not the records you had displayed

  19. Logging into Aleph • Open Aleph (use the start menu or a desktop shortcut) • We will be using a training database • Logging in to Aleph, • User Name: TRAINING • Password: LEARNALEPH • Note: All names automatically default to uppercase.

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