Exploring your Technology Universe:

1. Exploring your Technology Universe: Practical Solutions for SHIPs

2. Workshop Agenda • Overview • What can technology do for you? • How are some SHIPs using technology? • Technology solutions to communicate with partners and volunteers • Community Mapping • Webinars • eNewsletters • Technology solutions for managing staff, volunteers and program performance • Using databases • SHIPTools (IA or OH?) • Additional Resources to overcome barries conference

3. What can technology do for you? • Store important information • Organize information for better management • Search information for easy accessibility • Analyze information through reports • Disseminate information to local sites • Foster stronger communication • Train volunteers • Hold online meetings and presentations conference

4. How are some SHIPs Using Technology? • Alabama: online blog • Iowa: tracking training attendance and certifications • North Carolina: online training • Minnesota: Senior LinkAge Line • Mississippi: client contact form database • Ohio: volunteer intranet conference

5. Technology solutions for communicating with partners and volunteers: Community Mapping conference

6. Mapping Resources • www.mapbuilder.net • www.zeemaps.com • www.dataplaceorg • www.dabbledb.com • www.wayfaring.com • www.communitywalk.com* • www.frappr.com • Microsoft MapPoint conference

7. Technology solutions for communicating with partners and volunteers: Webinars • What are they? conference

8. How do webinars work? • No special hardware or software is required • Broadband Internet connection* • Phone* • Web conferencing vendor (*required only for real-time participation by audience)conference

9. What are some benefits of webinars? • Allows real-time audience interaction and participation • Can be recorded to allow for future viewing and self-paced learning • Reduces time spent traveling to training sites • Allows participants to see what others are seeing on their computers through application sharing conference

10. Webinar Resources • “Running Effective Online Trainings” http://www.techsoup.org/learningcenter/training/page4893.cfm • How to Prepare and Conduct a Successful Web Conferencing Meeting http://www.allconferenceservices.com/how-to-web-conference.html • http://www.readytalk.com/ • http://www.communiqueconferencing.com/webinar.asp • http://www.webex.com/ conference

11. Technology solutions for communicating with partners and volunteers: eNewsletters conference

12. eNewsletter Resources • www.mailchimp.com • www.myemma.com • www.groundspring.org • “Update Your Organization’s Image with Slick HTML Newsletters” http://www.techsoup.org/learningcenter/webbuilding/page4898.cfm conference

13. Technology solutions for managing staff, volunteers and programs performance Databases • Store client contact forms online • Store public and media forms online • Track and search clients, events, trainings, organizations and more • Display events and trainings on an interactive calendar • Create news items for local volunteers to view online • Store online resources such as documents and important links • Track attendance for training events • Certify volunteers as SHIP counselors • Create mailing labels using client and volunteer address information conference

14. And this is just the beginning!

15. The possibilities are endless!

16. Database Resources • www.hapnetwork.org • http://office.microsoft.com/en-gb/templates/CT101172481033.aspx • “Client Management and Outcomes Tracking Databases” http://www.techsoup.org/learningcenter/databases/page4796.cfm conference

17. Additional General Technology Resources • www.techsoup.org • www.wikipedia.org • http://whatis.techtarget.com/ • http://www.nten.org/ • http://www.techsoup.org/techfinder/ conference