PUBLIC SPEAKING BRIEFING NOV2008

1. PUBLIC SPEAKING BRIEFING NOV2008 PTK6 Mohd Nawi Derahman 06.11. 2008 UTM TRAINING CENTRE UTMJB

2. Briefing 6.11.08 • Why Public Speaking? • Elements of Evaluation (PTK6) • Speech Outline - OBC • Scope of Assessment • Evaluation Form: PTK6 • PUBLIC SPEAKING • 3 C’s • BODY LANGUANGE • EYE CONTACT • FEAR / COURAGE • Some common Errors in PS

3. What is Public Speaking?

4. Public speaking is a sustained presentation made by a speaker to an audience • Sustained: • In a logical sequence • Natural and smooth body movement • Gestures and body language in synchrony

5. Why Public Speaking? • PTK - yes - give your best • Personal development - better - that you will be imbibed with the skills for the rest of your life - fish - today, fishing - lifetime eat

6. What to Look For? • Audience satisfaction - always them in mind - so prepare • Best performance - always ready - you may never get the chance again -- remember you missed an opportunity because you were shy?? and you ended up saying, even i can do that! I can do even better. But you blew it

7. What Do we look for? Assessment criteria • Speech Contents (Verbal) • Opening 15 • Body 70 • Closing15 • Non-Verbal Elements

8. Assessment: PTK6 • VOCAL VARIETY – Volume, pitch, rate, quality • WORK WITH WORDS – Apt words, clear, and vivid • Achieve pleasing natural vocal quality when speaking • Ability to select precisely the right words required to communicate ideas clearly and vividly • [Gestures and body movements] • [To develop a sense of timing and natural, smooth body movement]

9. Elements to observe • Topic Selection facilitated vocal variety • Preparation • Voice Volume • Speaking Rate • Voice Pitch • Voice Tone • Vocal Vitality • Articulation • Vocal Variety • Body Language; Natural, expressive, Artificial or distracting? • Use words that were simple, short and familiar? • Use vivid words that created mental images? • Avoid words that could easily be misinterpreted? • Word usage add to the overall effectiveness of the speech?

10. Who will be there? • You • The Panel of Assessors • General evaluator • Grammarian • Timer • Panel Members • The Audience

11. Goals of Public Speaking • Creating Awareness • Not just a speech, but a good speech • Potential level of success, up one notch • Fostering Understanding • Audience to understand message • Address needs & wants of audience • Generating Impact • Not necessarily agree, but must impact your audience • 4 basic emotions to address: Mad, Sad, Glad, Scared • Audience: at least experience 1, preferably more • Motivating Your Audience to Take Action I TAU MSGS

12. Sample Speech Outline • A. Opening • Captures audience attention • Leads into speech topic • B. Body • 1st point • Statement of fact • Supporting material • 2nd point…. Repeat.. • C. Conclusion • Review or summary • Call to action or memorable statement 3 x marks • Speech body should contain at least 3 main points • Each point should be clearly stated, illustrated, and supported • Do not assume audience is familiar with your topic • Devote similar amount of time to each point – none is less important

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18. Successful public speaking consists of 3 elements: 3 C’s 1. Content Your message must be packed with practical information, presented in a memorable and entertaining way. 2. Confidence You must believe that your speech can make a difference. 3. Connection You must be able to make a connection with the audience so that they respect you, admire you, and are willing to learn from you.

19. EYE CONTACT • VERY important skill to master, result: confident and personable. • Start by watching others: dart around the room, look at their slides or the ceiling, look at the tables in front of their audience. • Confident speakers look right at the people they are speaking to, deliberately and smoothly. • Practice making eye contact for three to five seconds per person, long enough to really connect with them, but not long enough to get "stuck" or make them feel uncomfortable. • A great way to practice eye contact is to practice your presentation in a meeting room, looking at all the chairs, one at a time, for three to five seconds each. • It takes time and practice to learn any new set of skills, and learning how to present successfully is no exception. 4 P’s: PATIENCE, PRACTICE X 3

20. Courage & Confidence c.f. Fear, fright, Dale Carnegie • Once fear is conquered • impressive poise and self-assurance • Executive skills increase • Due to expressiveness and confidence • Public speaking • nature’s own method of overcoming self-consciousness and build up courage and self-confidence • speaking in public makes us come to grip with our fears

21. Chief cause – unaccustomed to.Solution: 3 P’s • “Fear is misbegotten of ignorance and uncertainty” • Some people never did • Beginners – complex series of situations • Solution : Practice, Practice, Practice • Then public speaking can be made a JOY, not agony • Create a record of successful speaking experiences – a repertoire

22. Assessment: PTK6 • VOCAL VARIETY – Volume, pitch, rate, quality • WORK WITH WORDS – Apt words, clear, and vivid • Achieve pleasing natural vocal quality when speaking • Ability to select precisely the right words required to communicate ideas clearly and vividly • [Gestures and body movements] • [To develop a sense of timing and natural, smooth body movement]

23. Elements to observe • Topic Selection facilitated vocal variety • Preparation • Voice Volume • Speaking Rate • Voice Pitch • Voice Tone • Vocal Vitality • Articulation • Vocal Variety • Body Language; Natural, expressive, Artificial or distracting? • Use words that were simple, short and familiar? • Use vivid words that created mental images? • Avoid words that could easily be misinterpreted? • Word usage add to the overall effectiveness of the speech?

24. The Five "Musts" to Being an Effective Presenter • Practice out loud • Gesture • Make eye contact • Pause between points • Visualise your success

25. Common Errors in Public Speaking • Monotonous tone of Voice or too Soft • Reading from script of just Reciting • Lack of Facial expression • Grammatical errors • No Audience rapport • No Poise or Personality • Poor Pronunciation • Sticking Tongue out when discovering mistake • No sense of Humour • Rather stiff in Mannerisms There is nothing worse than a meaningful speech peppered with grammatical errors

26. In Public Speaking generateFEELINGSwithIMPACTandSTYLE

27. TIME • Time is very important • One of the lessons to be practiced – expressing a thought within a specified time • Time PTK5&6: 8-10 minutes: 8-minimum, 9-intermediate, 10-warning,10+(30sec) – disqualify

28. COLOUR THEORY • Personal Presentation: • Whether you’re a division head or an entry-level engineer, your clothes can affect both your performance and your career. • If you’re looking to find a job, keep a job, or get a better job… pay attention to your dressing!

29. INDIVIDUAL IMAGE • There is power in perception. To those you meet, how you are perceived is who you are. • Your image is the combined total of your appearance and your behavior. It includes your attitudes and how you approach the world, the work you do and the pride you take in it. Everywhere you go, your image speaks loudly and clearly, for your image is you in the eyes and minds of others.

30. IMAGE • It is important to be aware of the image you project, for only then can you work on your strengths and weaknesses to create the best you. • Your image includes the following components: • Self concept • Standards of excellence • Personal attitudes • Etiquette • Verbal communication skills • Body language • Paralanguage (How you sound) • Appearance