PUBLIC SPEAKING BRIEFING NOV 2008

1. PUBLIC SPEAKING BRIEFING NOV 2008 PTK3 Mohd Nawi Derahman 3rd NOV 2008 PUSAT LATIHAN UTM UTMJB

2. Briefing 3.11.08 • Why Public Speaking? • Elements of Evaluation (PTK3) • Speech Outline - OBC • Scope of Assessment • Evaluation Form: PTK3 • PUBLIC SPEAKING • 3 C’s • BODY LANGUANGE • EYE CONTACT • FEAR / COURAGE • Some common Errors in PS

3. What is Public Speaking?

4. Public speaking is a sustained presentation made by a speaker to an audience • Sustained: • In a logical sequence • Natural and smooth body movement • Gestures and body language in synchrony

5. Why Public Speaking? • PTK - yes - give your best • Personal development - better - that you will be imbibed with the skills for the rest of your life - fish - today, fishing - lifetime eat

6. What to Look For? • Audience satisfaction - always them in mind - so PREPARE FOR IT • Best performance - always ready - you may never get the chance again -- remember you missed an opportunity because you were shy?? and you ended up saying, even i can do that! I can do even better. But you blew it

7. What Do we look for? Assessment criteria • Speech Contents (Verbal) • Opening 15 • Body 70 • Closing15 • Non-Verbal Elements

8. Elements in PS: PTK3 • ICE BREAKER: Interesting and Attention-grabbing • Introduction to public speaking • Elements requiring emphasis in speaking development • Ability to introduce a subject well

9. Elements to observe – TK3 • What strong points does the speaker already have? • How well did the audience get to know the speaker’s subject? • Did the speech reflect adequate preparation? • Did the speaker talk clearly and audibly? • Did the speech have a definite opening, body, and conclusion? • What did the speaker do especially well?

10. Assessment: PTK3 • Opening – Gets Attention • Body – Clear Main points & Logical Organisation • Closing – Effective • Use of Voice – Volume & Fluency • Eye Contact – use of • Facial Expression – use of • Posture – confident & relaxed • Appearance – suitable • Use of Language – pronunciation and clarity

11. Who will be there? • You • The Panel of Assessors • General evaluator • Grammarian • Timer • Panel Members • The Audience

12. Goals of Public Speaking • Creating Awareness • Not just a speech, but a good speech • Potential level of success, up one notch • Fostering Understanding • Audience to understand message • Address needs & wants of audience • Generating Impact • Not necessarily agree, but must impact your audience • 4 basic emotions to address: Mad, Sad, Glad, Scared • Audience: at least experience 1, preferably more • Motivating Your Audience to Take Action I TAU MSGS

13. Sample Speech Outline • A. Opening • Captures audience attention • Leads into speech topic • B. Body • 1st point • Statement of fact • Supporting material • 2nd point…. Repeat.. • C. Conclusion • Review or summary • Call to action or memorable statement 3 x marks • Speech body should contain at least 3 main points • Each point should be clearly stated, illustrated, and supported • Do not assume audience is familiar with your topic • Devote similar amount of time to each point – none is less important

14. Briefing 3.11.08 • Why Public Speaking? • Elements of Evaluation (PTK3) • Speech Outline - OBC • Scope of Assessment • Evaluation Form: PTK3 • PUBLIC SPEAKING • 3 C’s • BODY LANGUANGE • EYE CONTACT • FEAR / COURAGE • Some common Errors in PS

15. Successful public speaking consists of 3 elements: 3 C’s 1. Content Your message must be packed with practical information, presented in a memorable and entertaining way. 2. Confidence You must believe that your speech can make a difference. 3. Connection You must be able to make a connection with the audience so that they respect you, admire you, and are willing to learn from you.

16. The Five "Musts" to Being an Effective Presenter • Practice out loud • Gesture • Make eye contact • Pause between points • Visualise your success

17. ** - Toastmasters

22. Body Language • Uneasy or anxious • walking out to give a presentation • the speaker being the center of attention • feeling of vulnerability, to head a group, large or small • Your objective should be to look relaxed, & to not let the anxiety show. "Never let 'em see you sweat" • The positive aspects tobody language can be used to great advantage: • stance • posture • facial expressions • arm movements

23. Perfecting Body Language • Grooming – Very important. • show a smile as you come to center stage and as you are introduced. • you may feel especially nervous at this time, but stay focused on your appearance, your audience is checking you out. • If you have a podium, • do not be tempted to use it as a prop, leaning on it in any way. This conveys a weakness

24. Maintain eye contact with your audience, but spread it around • Nothing worse for an audience member sitting off to the left, say, who gets the impression you are speaking solely to the center tables. • Make eye contact with each individual in the room often, and stay focused long enough that each feels you are talking to them as individuals. 3-5 seconds • Do not pace • This often relieves tension for a speaker but is distracting for the audience. • If you must roam, do it when you are injecting humor or at points of departure say at question time.

25. Head and face are your key expression amplifiers • With appropriate movement and expressions of the face add emphasis where needed. • An exaggerated eyebrow lift or the removal of eyeglasses, e.g. the appearance - your realization of the importance of the particular point being made. • Voice Tone, Volume and Pace • Never in a monotone. • Always deliver slowly, though not too slowly. • Speak at about 80% of the normal pace. • At points needing emphasis, go even slower and repeat the key sentences. • Raise your voice level a little at moments requiring amplification or emotional content. • And again, repeat what you say when needed using slightly different words and different pace and volume. • There's full meaning in the word monotony. With your body parts, tonal range, volume and changes of pace you can make reading the telephone directory interesting, for a while.

26. EYE CONTACT • Eye contact is one of the most important skills to master, to be confident and personable. • Start by watching others. Some people dart around the room, some people look at their slides or the ceiling, and some people look at the tables in front of their audience. • Confident speakers look right at the people they are speaking to, deliberately and smoothly. • Practice making eye contact for 3-5 seconds per person, long enough to really connect with them, but not long enough to get "stuck" or make them feel uncomfortable. • Think of sending your energy and your wordsout to your audience members, one at a time. • Don't forget to connect with everyone-those in the front, the back and the sides of the room. • A great way to practice eye contact is to practice your presentation in a meeting room, looking at all the chairs, one at a time, for three to five seconds each. • It takes time and practice to learn any new set of skills, and learning how to present successfully is no exception. But the good news is this: the more you practice these techniques the easier they will become, and the sooner you will be speaking with confidence and credibility.

27. Courage & Confidence c.f. Fear, fright, Dale Carnegie • Once fear is conquered • impressive poise and self-assurance • Executive skills increase • Due to expressiveness and confidence • Public speaking • nature’s own method of overcoming self-consciousness and build up courage and self-confidence • speaking in public makes us come to grip with our fears

28. Facts • You are not unique in your fear of speaking in public • A certain amount of stage fright is useful! • Many professional speakers admitted that they never completely lose all stage fright • The chief cause of fear of public speaking is due to your being unaccustomed to speak in public

29. Chief cause – unaccustomed to.Solution: 3 P’s • “Fear is misbegotten of ignorance and uncertainty” • Some people never did • Beginners – complex series of situations • Solution : Practice, Practice, Practice • Then public speaking can be made a JOY, not agony • Create a record of successful speaking experiences – a repertoire

30. Never Memorise a Talk • Do not memorise a talk, word for word • All our lives we have been speaking spontaneously. • We haven’t been thinking of words. • We have been thinking of ideas • If our ideas are clear, the words come as naturally and unconsciously as the air we breathe • Memorised talk will be mechanical – it comes from memory, not from the heart

31. The Five "Musts" to Being an Effective Presenter • Practice out loud • Gesture • Make eye contact • Pause between points • Visualise your success

32. TIME • Time is very important • One of the lessons to be practiced – expressing a thought within a specified time • Time PTK3&4: 6-8 minutes: 6-minimum, 7-intermediate, 8-warning,8+(30sec) – disqualify • Time PTK5&6: 8-10 minutes: 8-minimum, 9-intermediate, 10-warning,10+(30sec) – disqualify

33. IMAGE • It is important to be aware of the image you project, for only then can you work on your strengths and weaknesses to create the best you. • Your image includes the following components: • Self concept • Standards of excellence • Personal attitudes • Etiquette • Verbal communication skills • Body language • Paralanguage (How you sound) • Appearance