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Identifying cost and productivity savings opportunities

Identifying cost and productivity savings opportunities . …with the Xerox Office Productivity Advisor. XOPA Metrics. Assessment Tools: A New Way to Work for You. Level 1: Xerox Office Efficiency Calculator Web-based “Instant Analysis” in 5 minutes using key industry known metrics.

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Identifying cost and productivity savings opportunities

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  1. Identifying cost and productivity savings opportunities …with the Xerox Office Productivity Advisor

  2. XOPA Metrics Assessment Tools: A New Way to Work for You Level 1: Xerox Office Efficiency Calculator Web-based “Instant Analysis” in 5 minutes using key industry known metrics. Three Great Tools designed to assess your office needs: Level 2: Xerox Office Productivity Advisor More in-depth Web-based tool assesses your specific document environment. Customized to your specific needs. Summary of Gains Level 3: Xerox Office Document Assessment Six-Sigma based process, oriented to the enterprise level. Fee based, consultative.

  3. XOPA Metrics Level 2: Xerox Office Productivity Advisor • In-depth Tool Based on Your Specific Document Environment • Comprehends costs and volume for all office Copiers, Printers, Fax • Total Picture of Current State Costs • Direct and Indirect Savings up to 30% vs. Current State • Study is a free, value-add service performed by Xerox sales rep • Data Sources: • 6000+ 3rd party product database • 300+ Industry studies

  4. Equipment & Maintenance Costs Device cost, discount from list price, finance/lease cost, maintenance cost Direct Cartridges, Toner, Other Consumables, Paper, Fax-phone charges, electricity Consumable & Operating Costs Cost of time spent by office workers performing document production related activities Office Worker Productivity Costs Indirect Cost of physical space occupied by equipment, filed and warehoused documents. IT support and help-desk related to document devices Infrastructure & IT Costs What Costs Does XOPA Estimate? XOPACosts

  5. Where does XOPA Data come from? • Product Specs and Cost of Ownership: • 6000+ office product data base based on independent 3rd party Industry-Sources. Updated every 30 days via direct feed from LYRA Research and Buyers Laboratory Inc. • Continuous validation /updates performed by 3rd party research firms • Industry Factors, such as Labor Rates, Office Space cost, Power rates: • Collected/analyzed by Mitchell Madison Consulting for Xerox, based on Bureau of Labor Statistics and other Government-published data sources • Detailed XOPA output reports • Industry Document Usage data and Metrics: • Page Volume per employee by industry, mix of Print/Copy/Fax page volumes, job mix data, Key Performance Metrics, etc. • Proprietary data, derived from 300+ Xerox Office Document Assessments (ODAs) • Office Productivity Costs and Infrastructure Costs (Indirect Costs) • Proprietary research from 70+ customer sites studies conducted by Mitchell Madison Consulting for Xerox

  6. Specific customer-issues where XOPA can help • Cost identification and containment based on your environment • Identify main drivers of cost and opportunity • Shift from high-cost devices to more cost-effective devices • Provide a balanced approach to deploying single-function and multi-function devices • How do I manage page volume between printing, copying, fax to deliver end-user customer satisfaction and cost-efficiency • Understand page volume migration and cost implications while enhancing end-user satisfaction • How to deploy color devices cost-effectively • When can a color device be cost-effective for B&W output • Demonstrate the cost implications of moving a portion of B&W output to Color output • Capture savings from bringing Outsourced color volume in-house

  7. What’s required to begin an XOPA study? • Understand your overall objectives and priorities, for example • Targeted % or $ Cost reduction • Reduce # of devices • Improve Utilization of office assets • Improve end-user service levels • Agree on sponsorship, scope, roles, and expectations • Agree on process to collect data • Identify data collection sources • Employee and device data • Set a timetable for Initial XOPA “Current State” findings review

  8. Thank You Questions and Answers Next Steps:

  9. Addendum:Sample Screen Shots of XOPA AssumptionsDevice DataVolume mappingResults & Reports

  10. XOPA Customer/ Industry Input Page

  11. XOPA Assumptions Page – Coverage Samples

  12. XOPA Device Detail Page

  13. XOPA Volume Estimate Page

  14. Document production annual cost summary report

  15. XOPA Metrics Report

  16. XOPA Savings Graph

  17. Monthly volume by device type report • Use to show: • Page volume migration from higher cost devices such as ink-jet printers to more cost effective devices

  18. Device Fleet Report

  19. Device Cost Report

  20. Device Utilization Report

  21. Device Volume Report – Current state

  22. Thank You Questions and Answers Next Steps:

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