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Welcome to Skopje!

Welcome to Skopje!. What happens today ?. 8.30 Welcome 8.45 Expectations 9.00 the programme 10.00 Coffee  10.30 presentation skills 12.00 Lunch 13.00 Official opening of the programme by the Swedish embassy 14.00 preparations or free time.

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Welcome to Skopje!

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  1. Welcometo Skopje! Local Environmental Management in Urban Areas - Skopje 2011

  2. Whathappenstoday? 8.30 Welcome 8.45 Expectations 9.00 the programme 10.00 Coffee 10.30 presentation skills 12.00 Lunch 13.00 Officialopeningof the programme by the Swedish embassy 14.00 preparations or freetime Local Environmental Management in Urban Areas - Skopje 2011

  3. Whatareyourexpectations of the programme? Local Environmental Management in Urban Areas - Skopje 2011

  4. The firstweek Local Environmental Management in Urban Areas - Skopje 2011

  5. The second week Local Environmental Management in Urban Areas - Skopje 2011

  6. Presentation skils Local Environmental Management in Urban Areas - Skopje 2011 Skopje 2011 Cecilia Norgren

  7. Almosteverybody is afraidtospeak in public! Local Environmental Management in Urban Areas - Skopje 2011

  8. Shuffling from foot to foot • Not knowing what to do with one's hands • Stuttering and stumbling over words • Speaking too fast • Not looking at the audience while speaking • Referring to written notes too many times • Clearing one's throat repeatedly Local Environmental Management in Urban Areas - Skopje 2011

  9. Preparation! • Be Ready • Know your subject! • Practice • No written speech, please! Local Environmental Management in Urban Areas - Skopje 2011

  10. Humor  • Don’t take yourself to seriously! • Turn mistakes into jokes • If you joke it should be relevant Local Environmental Management in Urban Areas - Skopje 2011

  11. Examples • Tell a story • Make a point Local Environmental Management in Urban Areas - Skopje 2011

  12. Shifting the focus from oneselfto the audience. • Ask questions • Pause • Make themlaugh • What do theywanttohear? • Not, whatam I going tosay Local Environmental Management in Urban Areas - Skopje 2011

  13. Who is going to listen? • Experts or laymen? • Whatterminologycan I use? • What do I needtoexplain • If uncertain, ask! Local Environmental Management in Urban Areas - Skopje 2011

  14. Active listening • Body language • Don’t be afraid to ask! • Prepare your arguments • Check your facts • Be respectful Local Environmental Management in Urban Areas - Skopje 2011

  15. Howtousevisual aids • White board • Flipchart • Film • Pictures Local Environmental Management in Urban Areas - Skopje 2011

  16. Power Point Local Environmental Management in Urban Areas - Skopje 2011

  17. Some tips • Make an outline.. Local Environmental Management in Urban Areas - Skopje 2011

  18. Whathappenstoday? 8.30 Welcome 8.45 Expectations 9.00 the programme 10.00 Coffee 10.30 presentation skills 12.00 Lunch 13.00 Officialopeningof the programme by the Swedish embassy 14.00 preparations or freetime Local Environmental Management in Urban Areas - Skopje 2011

  19. Outline • Slidestructure • Fonts and graphics • Backgrounds • Graphs • Your presentation Local Environmental Management in Urban Areas - Skopje 2011

  20. An example of good Slide Structure • Use 1-2 slides per minute of your presentation • Write in point form, not complete sentences • Include 4-5 points per slide • Avoid wordiness: use key words and phrases only Local Environmental Management in Urban Areas - Skopje 2011

  21. An example of bad Slide Structure • This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you. Local Environmental Management in Urban Areas - Skopje 2011

  22. An example of good Slide Structure • Use 1-2 slides per minute of your presentation • Write in point form, not complete sentences • Include 4-5 points per slide • Avoid wordiness: use key words and phrases only Local Environmental Management in Urban Areas - Skopje 2011

  23. Show one point at a time: • Will help audience concentrate on what you are saying • Will prevent audience from reading ahead • Will help you keep your presentation focused Local Environmental Management in Urban Areas - Skopje 2011

  24. Don’tusedistracting animations • Donot gooverboardwiththe animation • Be consistent with the animation that you use Local Environmental Management in Urban Areas - Skopje 2011

  25. Howtoemphasize: • Youcanemphasizeby usinganothercolour, but be careful! • Youcanemphasize by using CAPITAL letters, but.. • CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ • Italicsarealsomoredifficultto read Local Environmental Management in Urban Areas - Skopje 2011

  26. Examples of good Fonts • Use at least an 18-point font • Use different size fonts for main points and secondary points • this font is 24-point, the main point font is 28-point, and the title font is 36-point • Use a standard font like Times New Roman or Arial Local Environmental Management in Urban Areas - Skopje 2011

  27. An example of a good Background • Use backgrounds such as this one that are attractive but simple • Use backgrounds which are light • Use the same background consistently throughout your presentation Local Environmental Management in Urban Areas - Skopje 2011

  28. An example of a bad Background • Avoid backgrounds that are distracting or difficult to read from • Always be consistent with the background that you use

  29. Bad Graph Local Environmental Management in Urban Areas - Skopje 2011

  30. Good Graph  Local Environmental Management in Urban Areas - Skopje 2011

  31. Bad Graph Local Environmental Management in Urban Areas - Skopje 2011

  32. Conclusion • Use an effective and strong closing • Your audience is likely to remember your last words • Use a conclusion slide to: • Summarize the main points of your presentation • Suggest future avenues of research Local Environmental Management in Urban Areas - Skopje 2011

  33. Conclusion • AlmostEverybody is afraidtospeak in public • Involve the audience • Giveexamples • Whenusingpowerpoint: • Dont be tocreative • Dontwritetomuch • Usepictures and graphs Local Environmental Management in Urban Areas - Skopje 2011

  34. Strategic planning: • Situation and stakeholder analysis • Problem analysis • Formulation of objectives • Plan of operation – activities and inputs • Risk analysis and assumptions • Monitoring and evaluating • Reporting ADVANCED INTERNATIONAL COURSEIN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 Europe

  35. INTRODUCTION • Background • Situation whenprojectstarted • Stakeholders Local Environmental Management in Urban Areas - Skopje 2011

  36. Wheream I at the moment?The projectcycle Local Environmental Management in Urban Areas - Skopje 2011

  37. PROJECT DESCRIPTION • Overall objective (What shall the project contribute to in the long run?) • Immediate objectives (What is the project-owner’s picture of the ideal situation, WHEN is it accomplished?) Remember, a project is timebound, youshouldknowwhen it starts and when it ends! Local Environmental Management in Urban Areas - Skopje 2011

  38. Outputs and expected Outcomes Outcome 200 peopletrained Workshop Local Environmental Management in Urban Areas - Skopje 2011 Trainers Training material Input 1 Input 1 Input 2

  39. RISKS Risk 1 Risk 2 • Risk management plan 1 • Risk management plan 2 … Local Environmental Management in Urban Areas - Skopje 2011

  40. ASSUMPTIONS(external factors, which must act together with the project) • 1, Assuming… the projectwill.. • 2,… Local Environmental Management in Urban Areas - Skopje 2011

  41. PROJECT MANAGEMENT and ORGANISATION • Project manager is responisible for… • Consultants areresponsible for.. • Etc. Local Environmental Management in Urban Areas - Skopje 2011

  42. MONITORING and EVALUATING • Evaluationtools.. Local Environmental Management in Urban Areas - Skopje 2011

  43. Reflections on the programme Expectations – then Expectations – now 1, 2, • 1, • 2, Local Environmental Management in Urban Areas - Skopje 2011

  44. Specific things I learned from my colleagues • 1. • 2. • Etc.. Local Environmental Management in Urban Areas - Skopje 2011

  45. Specific things I learned from the period in Sweden • 1, • 2, • Etc.. Local Environmental Management in Urban Areas - Skopje 2011

  46. How I have shared my experience in Sweden with my colleagues at work • 1, • 2, • Etc.. Local Environmental Management in Urban Areas - Skopje 2011

  47. Successes and challenges: Changes I have been able to effect in my own work, and within my organization: • 1, • 2, • Etc.. Local Environmental Management in Urban Areas - Skopje 2011

  48. Being a ‘change agent’ and using projects as tools for change What i havelearned: What I needtoknowmoreabout: 1, 2, • 1, • 2, Local Environmental Management in Urban Areas - Skopje 2011

  49. What I wish had been different The lectures and the study visits: The groupwork and project for change: 1, 2, • 1, • 2, Local Environmental Management in Urban Areas - Skopje 2011

  50. Thankyou for your attention! Local Environmental Management in Urban Areas - Skopje 2011 

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