Module II. Bidding and Evaluation Process

1. Module II. Bidding and Evaluation Process Bidding documents (Stages of bidding & preparation of bidding document) Bid evaluation methods (principles of evaluation and methods) Workshop (Preparation of bidding document & Evaluation of bids) Assessment of the day 1

2. Bidding documents (Stages of bidding & preparation of bidding document)/Module II.1/ а. Stages of bidding b.Standard bidding documents b.1 Subject matter of bidding document b.2 Preparation of bidding document 2

3. SCOPE of EC FUNCTIONS M.II.1.а. Stages of bidding • Establishing the ‘Evaluation Committee’ (EC); • Defining of procurement method; /Stating the justification except open bidding;/ • Preparing Bidding documents (BDs); • Publishing of bid Invitation; • Clarification of Bidding document from bidder • Pre-bid meeting to ensure the ‘quality’ of Bidding document • Response to the clarifications and/or • Amendment to the Bidding document basing on the clarifications • Bid opening; • Evaluating of bids; • Contract award.

4. M.II.1.а. Stages of bidding Why we are giving an importance on following 4 actions that should be taken by Procuring entity (PE) in each procurement? Clarification of Bidding document from bidder Bidders should be aware of their opportunity to clarify the requirements given by PE where necessary. In case of any violations, there should be a room to fix it before going so far. 2. Pre-bid meeting to ensure the ‘quality’ of Bidding document It is helpful for both of PEs and potential Bidders to elaborate and fix the BDs and prepare quality bid as well! 3. Response to the clarifications and/or Amendment to the Bidding document basing on the clarifications Bidders those who submitted clarification and/or raised the issue, should be informed back from PEs and there also must be measures to take as a response action. For instance, amendment to the BDs…

5. Who shall control the bidding procedure? Are they Bidders, indeed? How we can benefit from the CSOs involving in to public procurement?

6. At What stage and to What extent the CSOs can give input and benefit by involving in to public procurement implementation? SELECT THE MOST APPROPRIATE FUNCTIONS FROM THE LIST ! (Slide #3)

7. M.I.2b. Standard bidding documents Use of Bidding documents Biddingdocuments Open bidding Bidding documents /preparing of bid / Limited bidding Comparison Request for quotation /preparing quotation/ Direct contracting

8. M.I.2b. Standard bidding documents Content of Standard Bidding Document PART I. Bidding Procedures Section 1 - Instructions to Bidders (ITB) Section 2 - Bid Data Sheet (BDS) Section 3 - Evaluation and Qualification Criteria (EQC) Section 4 - Bidding Forms (BDF) PART II. Requirements Section 5 - Drawings Section 6 - Works Requirements (WRQ) PART III. Conditions of Contract and Contract Forms Section 7 - General Conditions (GCC) Section 8 - Particular Conditions (PCC) Section 9 - Contract Forms (COF) Attachment - Invitation for Bids (IFB)

9. M.I.2b. Standard bidding documents Preparation of Bidding documents (BDs) BDs Standard BDs (ITB) (BDS) (EQC) (BDF) (Draw) (WRQ) (GCC) (PCC) (COF) (IFB) (ITB) (BDS) (EQC) (BDF) (Draw) (WRQ) (GCC) (PCC) (COF) (IFB) Produce: (Draw) (WRQ) (EQC) Revise: (BDS) (PCC) (IFB)

10. M.I.2b. Standard bidding documents Subject matter of Bidding documents Bidding requirements Contractual requirements

11. OFFER ACCEPTANCE & Publishing of Bidding document Who What How to select When/Where Submission of Bid Who What How/When Price MUTUAL UNDERSTANDING; NO NEED TO ARGUE DURING TENDERING & CONTRACTING IN CASE OF QUALITY BIDDING DOCUMENTS!

12. Case for 3 minutes: Put sections of SBDs where appropriate! (ITB) (BDS) (EQC) (BDF) (Draw) (WRQ) (GCC) (PCC) (COF) (IFB)