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School Board Work Session November 28,2011 Revised December 8, 2011

School Board Work Session November 28,2011 Revised December 8, 2011. Purpose of Meeting: Presentation of Options Related to Building Utilization – Overall Cost Analysis* Public Hearing Fluvanna County School Board Discussion

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School Board Work Session November 28,2011 Revised December 8, 2011

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  1. School Board Work SessionNovember 28,2011Revised December 8, 2011 Purpose of Meeting: • Presentation of Options Related to Building Utilization – Overall Cost Analysis* • Public Hearing • Fluvanna County School Board Discussion *Figures are estimated throughout from 2010 budget guidelines

  2. Current Expenditures* School Utilities Costs Staff Costs Central Elementary $193,000 $8,600,000 Cunningham Elementary $32,500 $2,225,000 Columbia Elementary $19,000 $960,000 Middle School $146,000 $5,600,000 Fluvanna County High School $313,000 $6,900,000 _______________________________________________________________________ Total: $703,500 $24,285,000 *Schools only and all figures have been approximated and rounded

  3. New High School • Utilities Costs $426,000.00 • Staffing Costs $330,000.00 (3 CTE Teachers and 5 Custodial / Maintenance) _______________________________ TOTAL $756,000.00

  4. OPTION 3 School Grades Students Capacity 2016-17 (Projected) (Based on 11/11) (SOQ Per Sq. Ft.) Central Elementary PK - 2 644 1060 671 Cunningham Elementary PK – 2 180 224 190 Columbia Elementary PK – 2 137 162 137 Upper Elementary 3 – 4 576 720 608 Intermediate School 5 – 7 857 1070 912 Fluvanna County H.S. 8 – 12 1475 1611 1520 2016-17 projections based on 3,958 students / 13 = 304 per grade level Revised 12/8/11

  5. OPTION 3 COSTS • Additional Staffing $300,000 ( 7 custodians, 2 office staff, 1 admin conversion ) • Modular Utilities (Keep 2 units) - $60,000 • Modular Leases -$165,000 • VPSA Funds -$26,000 ______________________________________________ 2012-13 Additional Option 3 Total $49,000 Revised 12/8/11

  6. OPTION 3 COSTS (Cont’d) • 2012-13 Additional Option 3 Total $49,000 • Utilities (Current) $703,500 • Staffing (Current) $24,285,000 • Modular Tear-Down (One time fee) $84,000 • New High School Costs $756,000 Total $25,877,500 Revised 12/8/11

  7. OPTION 3 Possible Implications Academic • Provides up to 4 years at a home school site for PK*-2 and ready access to looping for students needing continued structure and familiarity with staff and program • Lessens the number of students in each school PK – 2, 3-4 and 5-7 • Provides opportunity to redistribute itinerant staff to school site, thus expediting services for children • Provides opportunity to bring Head Start children into our buildings • Expedites response time to staff related to staff development needs, student achievement needs, and system-wide initiatives • Maintains intimate school sites (Cunningham and Columbia) • Offers 8th graders possible increased opportunities to academic enrichment\extension courses • Allows for an extra $26,000 in VPSA technology money * Pre-Kindergarten and early childhood are selected group of children (Approx. 100)

  8. Transportation • High probability that we could run K – 7 bus routes and lessen the number of bus runs and possibly limit usage of older buses Utilities and Operations • Eliminates the need for mobile units across the division; consequently moving approximately 600 students into buildings • Provides opportunity to move operations personnel into former high school site or Palmyra Administrative Office site • Potential for moving alternative education and adult education into Abrams (as appropriate) • Lowers the flow rate at the WWTP (Current HS site) by 800– 900 students Other • Minimal costs associated with required renovation / refurbishment of building • Allows for future increase in enrollment • Grade 5-7 design will change SOQ implications and school coding

  9. OPTION 6 School Grades Students Capacity 2016-17 (Projected) (Based on 11/11) (SOQ Per Sq. Ft.) Central Elementary PK - 4 970 1060 1009 Fluvanna Elementary PK – 4 567 660 587 Intermediate School 5 – 7 857 1070 912 Fluvanna County H.S. 8 – 12 1475 1611 1520 2016-17 projections based on 3,958 students / 13 = 304 per grade level Revised 12/8/11

  10. OPTION 6 COSTS • Renovation Costs$1,400,000 • Modular Utilities (Keep 2 units) - $60,000 • Modular Leases -$165,000 • Cunn. and Columbia Utilities -$51,500 • Staff Redistribution Costs $0 • VPSA Technology Funds $52,000 ______________________________________________ Option 6 Total $1,175,500 Revised 12/8/11

  11. OPTION 6 COSTS (Cont’d) • 2013-14 Additional Option 6 Total $1,175,500 • Utilities (Current – C&C) $652,000 • Staffing (Current) $24,285,000 • Modular Tear-Down (One time fee) $84,000 • New High School Costs $756,000 Total $26,952,500 Revised 12/8/11

  12. OPTION 6 Possible Implications Academic • Provides up to 6 years at a home school site for PK*-4 and access to looping for students needing more structure and familiarity with staff and programs • Provides for consolidated resource availability for children • Provides for increased accountability for vertical planning and growth • Potential for streamlining staff development related to district initiatives, collaboration, and needs related to student achievement issues • Probable need for redistricting to address building capacity for students PK – 4 • Loss of intimate small school sites • Potential marked difference in the student demographics of the two PK-4 schools • Offers 8th graders possible increased opportunities to academic enrichment\extension courses * Pre-Kindergarten and early childhood are selected group of children (Approx. 100)

  13. Transportation • Need for staggered start; therefore, a possible more efficient use of staff and buses Utilities and Operations • Eliminates two school sites; therefore ability to redistribute the savings in utilities from Columbia and Cunningham • Possibility of need for 4 mobile units at Central to accommodate number of students • Cannot go to Option 6 without a transition plan • Potential for closing two school sites that we may need in the future and not be able to obtain Other • Does not allow for increased enrollment / open with maxed capacity (PK-4) • Cannot go to Option 6 without major renovation costs ($1.4m) and we will lose capacity space at the current MS to remain SOQ compliant for PK - 1 • Potential negative public perception from closing 2 schools and risk of faulty conclusions being drawn related to definite need for future space • Grade 5-7 design will change SOQ implications and school coding

  14. Option 6 Brings a Need to TransitionWhat does that look like?

  15. Transition Option 6 COSTS • Renovation Costs $1,400,000 • Modular Utilities (Keep 10 units) - $44,000 • Modular Leases -$125,000 • Middle School Utilities (Approx. reduction) -$70,000 • Staff (2 Custodians) $60,000 • VPSA Funds $26,000 ______________________________________________ Transitional Option 6 Total$1,247,000 Revised 12/8/11

  16. Possible Transitional Implications Option 6 • Closing the middle school would have to occur in order to prepare for the $1.4m renovation project to convert this site into a Pre-K to 4 elementary school. • Uncertainty of funding for the renovation of this site; therefore, it would be tough to predict when we would move into two Pre-K -4 sites. • Creates a need to continue to have 8 modular units at Central and Cunningham (4 each).

  17. Could Option 3 bring a NEED to transition?If so, what does that look like?

  18. Transition Option 3 COSTS • Modular Utilities (Keep 10 units) - $44,000 • Modular Leases -$125,000 • Middle School Utilities (Approx. reduction) -$70,000 • Staff (2 Custodians at new middle) $60,000 • VPSA Funds $26,000 ______________________________________________ Transitional Option 3 Total-$153,000 Revised 12/8/11

  19. Possible Transitional Implications Option 3 • Offers an opportunity for us to redistribute the funds associated with the costs of utilities for that site to the costs for opening the new high school for one year. • Increases the risk of public perception that the building is not needed and enrollment is flat or dwindling. • Increases the risk for not being able to predict when we would be able to financially support the re-opening of the school. • Creates a need to continue to have 8 modular units at Central and Cunningham (4 each).

  20. What does it all mean when it comes to final costs and comparison?Note: Savings will be embedded and figures will change yearly.

  21. Costs Comparison Summary Revised 12/8/11

  22. What about our other buildings?Could we save money by closing one?Yes, but…•Abrams - $20,000 SBO - $23,000•Reality – Moving technology and the infrastructure at this point would be very expensive (money and time).•Renovation costs for office space and ADA compliance could easily begin to exceed $500,000.•All of these associated costs would remain constant under any option and only vary in impact if staffing came into consideration.

  23. Questions and Discussion???Thank You!

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