Creating Sustainable Workplaces

1. Creating Sustainable Workplaces Capturing Beverage Containers, Paper and a Sense of Community Presentation to MACREDO November 14, 2008 Music interlude optional.Music interlude optional.

2. Greetings Fellow Feds Greetings Fellow Feds. Thanks for the introduction. If non provide, give the usual. . . It is a honor to join your ranks and looking forward to working with you.Greetings Fellow Feds. Thanks for the introduction. If non provide, give the usual. . . It is a honor to join your ranks and looking forward to working with you.

3. Outline Introduction The Capitol C�s Keys to Success Audience Participation EPA Activities/Tools Audience Participation Partnerships/Pilots Examples. . . Outline of my presentation today includes: Introduction to Workplace Recycling The Capitol C�s (my shorthand for success) Keys to Success (the specifics) Audience Participation � Couple of Questions regarding your programs EPA Approach and Initial Activities & Tools for Workplace Recycling Audience Participation � Your chance to share your successes, failures, ideas and needs Partnerships/Pilots - EPA Partnership and Pilot options Examples. . . (Depending upon your responses � the materials at the end will be for resource rather than actually presented.)Outline of my presentation today includes: Introduction to Workplace Recycling The Capitol C�s (my shorthand for success) Keys to Success (the specifics) Audience Participation � Couple of Questions regarding your programs EPA Approach and Initial Activities & Tools for Workplace Recycling Audience Participation � Your chance to share your successes, failures, ideas and needs Partnerships/Pilots - EPA Partnership and Pilot options Examples. . . (Depending upon your responses � the materials at the end will be for resource rather than actually presented.)

4. The Workplace Workplaces have numerous environmental opportunities . . . Batteries Procurement Electronics Energy Cleaning Supplies Water Landscaping Green Building Organics Techno trash Toner Cartridges Workplaces have all the other waste reduction, reuse and recycling opportunities . . .Workplaces have all the other waste reduction, reuse and recycling opportunities . . .

5. Federal Basis for Action Executive Order 13423 Environmental Management System (EMS) and Environmental Compliance Achieve 35% Recycling/Diversion Goals by each agency Green Procurement Practice What We Preach

6. The Workplace Workplaces have 80 to 90% recyclable waste streams. Paper (up to 1.39 lbs/per person/day) Beverage Containers (3 per person/day) .59 lbs Workplaces have 80 to 90% recyclable waste streams. Paper (up to 2.39 lbs/per person/day) Beverage Containers (3 per person/day) Newest numbers are an average of .59 pounds per person per day. Workplaces have 80 to 90% recyclable waste streams. Paper (up to 2.39 lbs/per person/day) Beverage Containers (3 per person/day) Newest numbers are an average of .59 pounds per person per day.

7. The Capitol C�s Commitment Collaborate Collect and Calculate Data Communicate Celebrate My short hand for Workplace Recycling success are The Capitol C�s: Need commitment from management, owners and participants Need to collaborate with everyone � creating Green Teams or other operational programs Need to collect and calculate � Measurement and assessment, baseline, regular tracking and using the data to improve Need to regularly communicate the results and encourage involvement Need to celebrate � got to have some fun with your program and events used to improve it. WHICH IN TURN restarts the cycle of CMy short hand for Workplace Recycling success are The Capitol C�s: Need commitment from management, owners and participants Need to collaborate with everyone � creating Green Teams or other operational programs Need to collect and calculate � Measurement and assessment, baseline, regular tracking and using the data to improve Need to regularly communicate the results and encourage involvement Need to celebrate � got to have some fun with your program and events used to improve it. WHICH IN TURN restarts the cycle of C

8. Goals Assess your programs. Are they running well? Is there room for improvement? Determine your issues and needs. Take your program to the next level. Develop new strategies, pilots and approaches to improve Workplace Recycling. Assess your programs. Are they running well? Is there room for improvement? Determine your issues and needs. Take your program to the next level. Develop new strategies, pilots and approaches.Assess your programs. Are they running well? Is there room for improvement? Determine your issues and needs. Take your program to the next level. Develop new strategies, pilots and approaches.

9. Workplace Recycling Keys to Success National Office Paper Recycling Project US Conference of Mayors July 2001 Report: Pilot Multi-Tenant Office Paper Recycling Program Evaluation Back when the EPA had more resources and staff, EPA funded the National Office Paper Recycling Project, US Conference of Mayors. In its July 2001 Report there was a Pilot Multi-Tenant Office Paper Recycling Program Evaluation right here in the National Capitol Region (NCR). Some of you or your buildings might have been involved in this pilot and evaluation.Back when the EPA had more resources and staff, EPA funded the National Office Paper Recycling Project, US Conference of Mayors. In its July 2001 Report there was a Pilot Multi-Tenant Office Paper Recycling Program Evaluation right here in the National Capitol Region (NCR). Some of you or your buildings might have been involved in this pilot and evaluation.

10. Workplace Recycling Keys to Success Building Management and Agency Commitment Orientation Sessions with tenants, custodians and participants The Report made a series of recommendations: Building Management and Agency Commitment Orientation Sessions with tenants, custodians and participants Attractive Permanent Recycling Bins Ongoing follow through and education The Report made a series of recommendations: Building Management and Agency Commitment Orientation Sessions with tenants, custodians and participants Attractive Permanent Recycling Bins Ongoing follow through and education

11. Workplace Recycling Keys to Success Attractive Permanent Recycling Bins Continuous Improvement Ongoing follow through and education and communication with tenants Attractive Permanent Recycling Bins Continuous Improvement Communicate with tenants And I personally add another recommendation that has served me well for the past three decades: Celebrate!Attractive Permanent Recycling Bins Continuous Improvement Communicate with tenants And I personally add another recommendation that has served me well for the past three decades: Celebrate!

12. Operational Strategies Keys to Success Clearly Define Roles & Responsibilities Utilize Hands On Approach Regular Follow-Up Program Maintenance Provide Adequate & Accessible Storage The US Council of Mayors Report also made some specific operational strategies: Clearly Define Roles & Responsibilities Utilize Hands On Approach This is where Green Teams and Environmental Management Systems (EMS) can come into play. Regular Follow-Up Program Maintenance Provide Adequate & Accessible StorageThe US Council of Mayors Report also made some specific operational strategies: Clearly Define Roles & Responsibilities Utilize Hands On Approach This is where Green Teams and Environmental Management Systems (EMS) can come into play. Regular Follow-Up Program Maintenance Provide Adequate & Accessible Storage

13. Operational Strategies Keys to Success Consider permanent desk-side bins Ensure Signage remains in place Provide Consistent Service over time Consider permanent desk-side bins Ensure Signage remains in place Provide Consistent Service over time Consider permanent desk-side bins Ensure Signage remains in place Provide Consistent Service over time

14. EPA Approach Looking for success stories Looking for pilots and partners Not re-inventing �the wheel�

15. EPA Tools Available WasteWise http://www.epa.gov/wastewise/ Business Guide for Reducing Business Wastes http://www.epa.gov/epaoswer/non-hw/muncpl/pubs/bus-guid.htm EPA has numerous calculators and of course the WARM model to help you determine your carbon footprint, energy and natural resource savings for reuse, recycling and waste reduction. Soon you will be able to see a new paper website and new office carbon footprint calculator (that Sarah Hartwell, Janice Sims, our contractors and others have been developing.) June time frame for the Paper Website and and Office Carbon Footprint calculator Workplace recycling web page maybe in the fall. I am hoping to update our business guide for reducing business wastes as well. EPA has numerous calculators and of course the WARM model to help you determine your carbon footprint, energy and natural resource savings for reuse, recycling and waste reduction. Soon you will be able to see a new paper website and new office carbon footprint calculator (that Sarah Hartwell, Janice Sims, our contractors and others have been developing.) June time frame for the Paper Website and and Office Carbon Footprint calculator Workplace recycling web page maybe in the fall. I am hoping to update our business guide for reducing business wastes as well.

16. EPA Tools Available COMING SOON: New Paper Website New Office Carbon Footprint Calculator Updated Workplace Recycling launch point on EPA OSW website EPA has numerous calculators and of course the WARM model to help you determine your carbon footprint, energy and natural resource savings for reuse, recycling and waste reduction. Soon you will be able to see a new paper website and new office carbon footprint calculator (that Sarah Hartwell, Janice Sims, our contractors and others have been developing.) June time frame for the Paper Website and and Office Carbon Footprint calculator Workplace recycling web page maybe fall. EPA has numerous calculators and of course the WARM model to help you determine your carbon footprint, energy and natural resource savings for reuse, recycling and waste reduction. Soon you will be able to see a new paper website and new office carbon footprint calculator (that Sarah Hartwell, Janice Sims, our contractors and others have been developing.) June time frame for the Paper Website and and Office Carbon Footprint calculator Workplace recycling web page maybe fall.

17. Other Tools Available Sustainable Office Toolkit www.p2ad.org/toolkit Thatcher_Young@p2ad.org Earth 911 for business http://business.earth911.org/ AF&PA http://www.paperrecycles.org/workplace_recycling/ Several good resources out there include: The Sustainable Office Toolkit Earth 911 for businessSeveral good resources out there include: The Sustainable Office Toolkit Earth 911 for business

18. Audience Participation How many active recycling programs? What kind of programs do you have? How many have gotten a newsletter, e-mail or seen a poster regarding waste reduction or recycling in your office in the last few months? Do you know what your agency�s Waste Reduction Goal is For 2010? Survey the audience Any communications regarding your building or agency�s program in the last few months. (Say since January?) Based upon the response � note it and remind them about the Capitol C�s. Without regular communication YOU ARE NOT DOING THE JOB. What is your agency�s waste reduction goals? Survey and then use the next slide to help. Without a goal and vision of where you want to go � you are not going to get there. Survey the audience Any communications regarding your building or agency�s program in the last few months. (Say since January?) Based upon the response � note it and remind them about the Capitol C�s. Without regular communication YOU ARE NOT DOING THE JOB. What is your agency�s waste reduction goals? Survey and then use the next slide to help. Without a goal and vision of where you want to go � you are not going to get there.

19. Waste Diversion 2010 Goals for 27 Agencies USDA TBD CIA 25% DOC 30% CPSC 10% DoD Continuous improvement Ed TBD DOE Performance based goal (was 35%) EPA 45% GSA TBD HHS 60% DHS 35% HUD TBD DOI

20. Waste Diversion 2010 Goals for 27 Agencies DOJ DOL 35% NASA 35% NRC 45% OPM * RRB 33% SSA 25% DOS 30% (from a 2002 base year) DOT 40% TVA 35% Treasury 35% USPS 50% VA 40% *76 tons of paper, 1.1 tons of glass and plastic, 0.835 tons of aluminum, and 1.5 tons of corrugated

21. CB Richard Ellis/GP Partnership CB Richard Ellis (CBRE) #1 global real estate management company Asset Service, Brokerage, Capital Markets 100 years/ NYSE/ Fortune 500 Company Fortune�s top 100 Fastest Growing Companies Manages and owns properties (many Federal facilities) 1,431 office facilities/246 million square feet of office space in 43 US cities. Our first private sector Workplace Recycling initiative involves CB Richard Ellis (CBRE) which is a major global real estate management company. Our first private sector Workplace Recycling initiative involves CB Richard Ellis (CBRE) which is a major global real estate management company.

22. CBRE Sustainability Plan CBRE goal: Carbon Neutral by 2010 Created Green Knights to implement CBRE has a young CEO who is aggressively trying to transform a major real estate player while continuing to push its market leadership and grow its market share. CBRE aggressive goal: Carbon Neutral by 2010 They have created a green team of Green Knights to implement. Developed a brand,CBRE has a young CEO who is aggressively trying to transform a major real estate player while continuing to push its market leadership and grow its market share. CBRE aggressive goal: Carbon Neutral by 2010 They have created a green team of Green Knights to implement. Developed a brand,

23. CBRE/Harmon/GP Implementation CBRE created a strategic alliance with Georgia Pacific and Harmon Recycling CBRE requiring each facility: Waste Audit (Baseline) Develop Recycling Waste Reduction Plan Ongoing Education of Employees/Tenants Monthly Reporting Integrating with WasteWise And a major strategic alliance with Georgia Pacific and Harmon Recycling. They will be requiring every facility CBRE owns or operates to complete Waste Audit (Baseline) Develop Recycling Waste Reduction Plan Ongoing Education of Employees/Tenants Monthly Reporting Integrating with WasteWiseAnd a major strategic alliance with Georgia Pacific and Harmon Recycling. They will be requiring every facility CBRE owns or operates to complete Waste Audit (Baseline) Develop Recycling Waste Reduction Plan Ongoing Education of Employees/Tenants Monthly Reporting Integrating with WasteWise

24. CBRE manages approximately 12,000 buildings totaling 1.4 billion sq ft through the US The initial roll-out is focused on the Property Management properties; targeting a two year introduction to all markets and properties. They have established the O&M recycling (operations and maintenance) focused on wastes produced through maintenance of building systems (Thermostats, Lamps, Ballasts. Batteries). Established a web-based system that provides managers with reference data, shipment tracking along with the roll-up of data in multiple hierarchies. C&D Recycling is being introduced through project management teams and currently is only tracked on a per project basis. Standards were adapted from the CA Integrated Waste Management Board Workplace is the waste tenants generate from their occupancy of the property; cardboard, office paper, bottles, cans etc.CBRE manages approximately 12,000 buildings totaling 1.4 billion sq ft through the US The initial roll-out is focused on the Property Management properties; targeting a two year introduction to all markets and properties. They have established the O&M recycling (operations and maintenance) focused on wastes produced through maintenance of building systems (Thermostats, Lamps, Ballasts. Batteries). Established a web-based system that provides managers with reference data, shipment tracking along with the roll-up of data in multiple hierarchies. C&D Recycling is being introduced through project management teams and currently is only tracked on a per project basis. Standards were adapted from the CA Integrated Waste Management Board Workplace is the waste tenants generate from their occupancy of the property; cardboard, office paper, bottles, cans etc.

25. Pilot Building Set Pilot began with 6 office properties totaling 2 MM sq ft and 4000 occupants Pre-program audits were conducted and the surprise was the amount of plastic bottles 3 restaurants/delis were contained in the initial audits Surge in shredding component can be attributed to the delay in conversion of several tenants� contracts over to the program. All tenants contract for their shredding outside of building services so they had existing contracts to cancel with other service providers. A HALF POUND A DAY OF FIBER PER PERSON!!!! Already cut 20% of our waste hauling costs from these properties and will be making further reductions in the services shortly Trying to finalize a partner for the aluminum and plastic. We want to use the same model and local haulers but sell the collected commodities to an end user to optimize the supply chainPilot began with 6 office properties totaling 2 MM sq ft and 4000 occupants Pre-program audits were conducted and the surprise was the amount of plastic bottles 3 restaurants/delis were contained in the initial audits Surge in shredding component can be attributed to the delay in conversion of several tenants� contracts over to the program. All tenants contract for their shredding outside of building services so they had existing contracts to cancel with other service providers. A HALF POUND A DAY OF FIBER PER PERSON!!!! Already cut 20% of our waste hauling costs from these properties and will be making further reductions in the services shortly Trying to finalize a partner for the aluminum and plastic. We want to use the same model and local haulers but sell the collected commodities to an end user to optimize the supply chain

27. CBRE Reported at the EPA RCC Workshop in March with the following: 30 audits done in the Atlanta Georgia Pilot. Pounds of material ranged from.22 pounds per person up to the former average determined by EPA and North East Recycling Council (NERC) back in the early 1990�s of 2 plus pounds per person. One building moved from 28% to 73% diversion.CBRE Reported at the EPA RCC Workshop in March with the following: 30 audits done in the Atlanta Georgia Pilot. Pounds of material ranged from.22 pounds per person up to the former average determined by EPA and North East Recycling Council (NERC) back in the early 1990�s of 2 plus pounds per person. One building moved from 28% to 73% diversion.

28. Got Stories? So What are your WORKPLACE Recycling Stories? Facilitate a dialogue for a few minutes, depending upon the time schedule.So What are your WORKPLACE Recycling Stories? Facilitate a dialogue for a few minutes, depending upon the time schedule.

29. Catch our bin presentation . . . That is Ron with his four wonderful daughters. He is our operational guru. Very active with Waste Wise, Beverage Containers, University Recycling and a great peer. Catch him tomorrow.That is Ron with his four wonderful daughters. He is our operational guru. Very active with Waste Wise, Beverage Containers, University Recycling and a great peer. Catch him tomorrow.

30. Workplace Examples Montgomery County SORRT Program http://www.montgomerycountymd.gov/swstmpl.asp?url=/Content/DPWT/solidwaste/education/sorrt/index.asp New York City � new RFP Boston�s One Beacon Street (CBRE) YOUR Agency? EPA Headquarters National Park Services, DOD, USPS and many other federal agencies having success There are various Workplace Recycling Programs across the country. Some that have been referred to me so far include: Arlington, VA Montgomery County, Maryland SORRT Program New York City Boston�s One Beacon Street Project by CBRE a few years ago.There are various Workplace Recycling Programs across the country. Some that have been referred to me so far include: Arlington, VA Montgomery County, Maryland SORRT Program New York City Boston�s One Beacon Street Project by CBRE a few years ago.

31. Workplace Examples Washington Area COG http://www.mwcog.org/dep/gorecycle/ National Capitol Region GSA http://ncr.gsa.gov/Recycle Washington Area Council of Governments public service announcement and web based gorecycle program. Washington Area Council of Governments public service announcement and web based gorecycle program.

32. Washington Area COG Two 30 Second Radio Ads The Naysayer The Teenager

33. Washington COG 15 Second Ad

34. GOLD LEED Certified for Design and New ConstructionSubmitted application for LEED GOLD Existing Building (EB) 2008 The following slides come to you by way of Marlene Regeleski-RedDoor and the EPA Green Team. We are blessed working in a new Gold LEED Certified building in Potomac Yards, Crystal City/Arlington, VA We are recycling as much as we can. The typical paper, cardboard, plastic, bottles and cansThe following slides come to you by way of Marlene Regeleski-RedDoor and the EPA Green Team. We are blessed working in a new Gold LEED Certified building in Potomac Yards, Crystal City/Arlington, VA We are recycling as much as we can. The typical paper, cardboard, plastic, bottles and cans

35. Plus so many other materials.Plus so many other materials.

36. Recycling/Waste Numbers for PY Here are the 2007 recycling numbers for Potomac Yards EPA�s Facility in Crystal City, Arlington, VA. 37.49%Here are the 2007 recycling numbers for Potomac Yards EPA�s Facility in Crystal City, Arlington, VA. 37.49%

37. Nature�s Confetti My youngest daughter loves ornamental trees that bloom on her college campus � calling the petals during the spring Nature's Confetti This is a picture of some of nature�s confetti just a few blocks from EPA�s Potomac Yards Building in the Spring 2008. Nature�s reminder to all of us, to STOP Take a breath Count our blessings and celebrate life And another rebirth of spring.My youngest daughter loves ornamental trees that bloom on her college campus � calling the petals during the spring Nature's Confetti This is a picture of some of nature�s confetti just a few blocks from EPA�s Potomac Yards Building in the Spring 2008. Nature�s reminder to all of us, to STOP Take a breath Count our blessings and celebrate life And another rebirth of spring.

38. The Re Cap Looking for Success Stories and Pilots Have Tools Coming Don�t Forget the Capitol C�s of Commitment, Collaboration, Calculation Communication and Celebration Drum roll (or hook if appropriate � time wise) PLEASE The recap: EPA is looking for Success Stories and Pilots Many of the submissions for the Closing the Circle Awards had many success stories that we can hope to show off in the coming months. Have more Tools Coming Don�t Forget the Capitol C�s of Commitment, Collaboration, Calculation Communication and CelebrationDrum roll (or hook if appropriate � time wise) PLEASE The recap: EPA is looking for Success Stories and Pilots Many of the submissions for the Closing the Circle Awards had many success stories that we can hope to show off in the coming months. Have more Tools Coming Don�t Forget the Capitol C�s of Commitment, Collaboration, Calculation Communication and Celebration

39. Time to Reenergize Workplace Recycling

40. EPA�s Workplace Recycling Team EPA Regional Offices Other Regions R3 Mike Giuranna TBD R4 Jay Bassett Karen Bandhauer R5 Chris Newman R6 Deanna DeBose Kent Foerster Ron Vance Marlene Regelski-Reddoor and Anthony Carrell (Federal Lead) Sara Hartwell (Office Calculator) WasteWise Team YOU, if you are interested.

41. Workplace RecyclingProject/Team Leader