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CONDEMNATION

CONDEMNATION. CONDEMNATION. Where to start with Articles 154 ,155 and 156 of Kerala Financial Code vol -I. CONDEMNATION. When to start with Only if articles become un serviceable Non repairable (economically) Life expired / substandard medicines. CONDEMNATION.

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CONDEMNATION

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  1. CONDEMNATION KHSMSA KOLLAM

  2. CONDEMNATION Where to start with Articles 154 ,155 and 156 of Kerala Financial Code vol -I KHSMSA KOLLAM

  3. CONDEMNATION When to start with • Only if articles become un serviceable • Non repairable (economically) • Life expired / substandard medicines KHSMSA KOLLAM

  4. CONDEMNATION How it is received in the institution • Based on indent • Received from GMS/ DMS/ KMSCL store • Direct purchases • Donations KHSMSA KOLLAM

  5. CONDEMNATION Entry in to stock account book • Main stock book • Issued to wards/units • Used at the user end KHSMSA KOLLAM

  6. Need of condemnation • To remove from stock and to destroy/ dispose unserviceable/perished items and items beyond the scope of economical repairs • To remove the items from the institution • To follow the practice of clean and healthy environment KHSMSA KOLLAM

  7. Points to remember • Only items issued from store and used in institution/ wards / units • Repairable items should not be condemned, (exemption) if cost of repair exceeds the cost of a new one • Details of condemnation should be recorded in sub stock register. • Date of receipt ,cost , specification etc to be entered KHSMSA KOLLAM

  8. High end equipments including X Ray Machines Refrigerator ,scanning machine etc ,expert opinion from competent authority is required • Register for unserviceable items is to be maintained in wards and units • Survey report in KFC form 21 is essential • Separate KFC 21 for different category ,linen articles, items to be destroyed ,items to be auctioned, costly items like brass and copper, furniture KHSMSA KOLLAM

  9. Procedure for condemnation Two methods 1.based on book value 2.based on life period Based on book value • No need to cover life period • Book value is the price of the item, if not known, replacement value • Within the limit of delegation of powers • Head of the institution must be convinced that the item is unserviceable KHSMSA KOLLAM

  10. Condemnation committee GO(MS) No.63/2013/H&FWD dtd.23.02.13 DETAILS AVAILABLE IN THE OFFICIAL WEB SITE OF THE DIRECTOR OF HEALTH SERVICES KHSMSA KOLLAM

  11. Survey report in KFC form 21 • Committee should examine the items enter the assessed value of nonperishable items in Survey Report • Record certificates in the Survey Report • Members affix signatures in the Survey Report and Minutes of the meeting • Superintendent/MO i/c issue proceedings on the basis of the Minutes and Survey Report • Perishable items to destroyed and non perishable by public auction KHSMSA KOLLAM

  12. CERTIFICATES • Certified that the item became unserviceable in the ordinary course through proper usage/ by fair wear and tear. • Certified that the unserviceable items cannot be made serviceable by repair at reasonable cost. KHSMSA KOLLAM

  13. Certified that I have personally satisfied myself that the items are fit for condemnation • Certified that the condemned items cannot be re-used. KHSMSA KOLLAM

  14. Certificates in the proceedings. • Certified that the undersigned had inspected all these articles on-----and found that they become unserviceable in the ordinary course due to constant use and fair wear and tear. • Sanction is therefore accorded for condemnation and write-off cost of book value of………from the stock account and disposed in public auction. KHSMSA KOLLAM

  15. Proceedings by Supdt/MO i/c • Write off and deduct from stock • Also record in register for unserviceable articles • Enter in register of condemnation KHSMSA KOLLAM

  16. Based of life period Life periods fixed by govt. • GO(MS)121/93 H&FWD dtd 29.10.93 • GO(MS)118/94/H&FWD dtd 04.06.94 • GO(MS)401/94/H&FWD dtd 21.11.94 • GO(MS)243/96/H&FWD dtd 12.06.96 • GO(MS)72/95H&FWD dtd 24.03.95 • Record certificate regarding completion of life ,in addition to other certificates KHSMSA KOLLAM

  17. Life period is only indicative • Can be used if use worthy even after life period • Life period should be covered • Value becomes zero after life period • No financial limit for condemnation by committee • Minutes of the meetings may be recorded in detail • All other proceedings are same. KHSMSA KOLLAM

  18. Condemnation of date expired drugs • Try to use before expiry • Report minimum 6 months before expiry to DMO • Details such as name, quantity, expiry etc to be recorded • Try to shift to needy institutions • Reminders to DMO • If not used and became expiry shift to dead stock register KHSMSA KOLLAM

  19. Condemnation of date expired drugs • Keep the item separately with label in red “date expired drug” • Stock of sub. standard items to be shifted to dead stock register. • Action taken to utilize the item may be recorded in the 8th &9th columns of dead stock register • Initiate proceedings to write off observing financial limit. KHSMSA KOLLAM

  20. proceedings • KFC form 21 in quadruplicate enter batch no.DOE,cost of the item etc • Record certificate(4 certificates) • Observe financial limits and submit to Dist.level committee (GO(Rt)2036/92/H&FD dtd.18.08.92) • Details regarding action taken to utilize the items may be recorded • Copies of letters sent to higher authorities • If satisfied, committee will recommend for write off and issue proceedings KHSMSA KOLLAM

  21. CERTIFICATES • Certified that timely action has been taken to utilize the items within the potency period. • Certified that calendar of actions has been taken to dispose the items to needy institutions within the potency period. • Certified that the items lost potency not due to the laxity on the part of the custodian. • Certified that the condemned items which are quite worthless and fetch no value if auctioned KHSMSA KOLLAM

  22. Details of correspondence may be recorded in the remark column of stock book • After getting proceedings, • The item may be reduced from stock and destroyed • It may be recorded in dead stock register. • Same proceedings for substandard items also • Permission of stagnation committee is essential for write off of date expired/sub.std.drugs KHSMSA KOLLAM

  23. Dist.level stagnation committee • GO(Rt)2036/92/H&FD date.18.08.92 • Members • Dist.Medical Officer Chairman • Dy.Dist.Med Officer Member • Supdt DH/GH Member • Regional drugs inspector Member • Store supdt. DMS Member • Store verification officer Convener KHSMSA KOLLAM

  24. Condemnation-the Nine steps • An instrument/ Bedding&clothing/ Equipment/ Furniture received through an issue note/invoice • Received item taken into stock in main stock register by store supdt/ psk/ pharmacist • Issued to ward/ unit and taken into stock in sub stock register by custodian of concerned unit/ward KHSMSA KOLLAM

  25. On becoming unserviceable after being used for a reasonable period in the ward/unit, transferred to register of unserviceable articles • Unserviceable articles may be condemned after preparing separate list for perishable/non perishable articles in KFC form 21 and fixing assessed value after inspection of articles by Condemnation Committee. KHSMSA KOLLAM

  26. Issue of proceedings by Head of institution sanctioning condemnation of articles on the basis of minutes of the Condemnation Committee and approved Survey Report. • Condemned articles may be deducted from register of unserviceable articles • Perishable articles may be disposed by destruction and non perishable articles to be sold in public auction KHSMSA KOLLAM

  27. conclusion • Finally a brief note of the whole procedure may be recorded in the register of condemnation. KHSMSA KOLLAM

  28. Delegation of financial powers to the officers in the health services department, Condemnation and write off of unserviceable Articles, Date expired medicines, Local purchase of medicines, disposal in auction.Vide G.O.(MS) 574/10/Fin dtd. 03.09.2010 KHSMSA KOLLAM

  29. K.F.C. FORM-21( see chapter VI, Article 156, Note.)SURVEY REPORT OF STORES.Report of the survey of stores which have become unserviceable. • Authority to write off should be obtained in this form officer in charge • If the book value is not known, the replacement value signature • should be entered in this column designation • date KHSMSA KOLLAM

  30. LIST OF NON-PERISHABLE ITEMS FOR CONDEMNATION AS PER 1.G.O.(MS) 118/94/H&FWD DT.04/06/942.G.O.(MS) 401/94/H&FWD DT.23/11/943.G.O.(MS) 243/96/H&FWD DT.12/06/96 SI. Name of item life period in years no • Aspirator potains 10 • Autoclave 5 • B.P.Apparatus 5 • Basin 5 • Basin bowl 5 • Bath tub 5 • Bed rest 10 • Bed rest wooden 25 • Bed pain 5 • Bed-side locker 20 • Berk-field filter 05 • Bistoury 10 • Boiler water( electric) 15 • Bouagies 10 • Bowl 05 • Bucket 05 • Cabinet instrument 20 KHSMSA KOLLAM

  31. Can irrigator E I 03 years • Catheter metal female 05 • Catheter metal male 05 • Centrifuge sterilizer 15 • Cephalo trobe 10 • Chair self propelling 15 • Cheenachatty 5 • Clamp clip all types 10 • Copper vessels 15 • Commod with stand 5 • Cup 5 • Curette 10 • Cutches gaucher 5 • Diagnostic set 10 • Dialator 10 • Dressing drum 10 • Electro surgical apparatus 15 • Examination table 20 • Fire extinguisher 10 • Forceps & scissors of all types 10 • Gag mouths (Doyens) 10 • Hook decapitating 10 • Hot plate electric 7 KHSMSA KOLLAM

  32. Inhaler 05 • Iron cots 20 • Jug 05 • Kettle 05 • Key spanner for oxygen cylinder 05 • Knife plaster 10 • Lamp hurricane 03 • Lamp petromax 05 • Lamp shadow less portable type 15 • Lamp shadow less suspension type 15 • Lever bones all types 10 • Mucus evacuator 05 • Mug 05 • Oxygen cylinder 15 • Pad lock 05 • Pelvimeter 10 • Perforator 10 • Plaster cutter 10 • Plaster shear 10 KHSMSA KOLLAM

  33. Post mortem set 07 • Pressure cooker ( Steam drum) 05 • Pressure gauge for oxygen cylinder 03 • Protoscope ( adult) 10 • Protoscope ( child ) 10 • Razor cut throat 05 • Retractor 10 • Saw Amputation 07 • Saw giglis handle 10 • Saw plaster of Paris 10 • Scale counter type dispensing 05 • Scale Dispensing 10 • Scalpel all size 05 • Scalpel handle all 05 • Screen 10 • Shadow less lamp 25 • Sigmodoscope ( Adult) 10 • Sigmodoscope (Child) 10 • Sauce pan 05 KHSMSA KOLLAM

  34. Sound uterine 10 • Speculum 10 • Spirit lamp metal 10 • Spittoon large E I 03 • Stand drum to hold three drums 15 • Stand instrument mayo 15 • Stand irrigator 10 • Stand oxygen 10 • Stand revolving 10 • Stand wash hand double basin 10 • -do- single -do- 10 • Steel bed pan 05 • Steel items 05 • Sterilizer instruments all types 10 • Stethoscope foetal- heart 03 • Still water distilling 15 • Stove 15 • Stove double burner 10 KHSMSA KOLLAM

  35. Stove four burner 10 • Stove kerosene 03 • Stove single burner 10 • Stretcher ordinary 07 • Suction apparatus electrical 15 • Suction apparatus foot operating 10 • Suture set Michel's 05 • Syringe dental 05 • Syringe haemerhoids 05 • Syringe sterilizer 15 • Table maternity 10 • Table operation (minor hydraulic) 10 • Table post mortem 10 • Torch light 03 • Tray E I all types 03 • Trocar abdominal 05 • Trolly all types 10 • Tuning fork sym’s 10 KHSMSA KOLLAM

  36. Urinal E I Female 03 • Urinal E I Male 03 • Weighing machine 05 • Wooden cot 25 KHSMSA KOLLAM

  37. END KHSMSA KOLLAM

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