1 / 37

Closing the Month in SAGE 300 CRE

Learn why closing the month in SAGE 300 CRE is crucial for financial accuracy. From data backup to module-specific tasks, ensure a smooth month-end process through this comprehensive guide.

tdunlap
Download Presentation

Closing the Month in SAGE 300 CRE

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Closing the Month in SAGE 300 CRE Glenn Klein, MBA Senior SAGE Consultant, Aronson LLC April 4th, 2019 *Information contained in this presentation may have been obtained by the use of the SAGE Knowledgebase and printed training materials provided by SAGE.

  2. Why is it Important to Close the Month in SAGE 300 CRE?

  3. Main Points for Discussion

  4. Backup your data - Using File Tools • Before starting the backup you have to ensure that everyone has exited all SAGE 300 CRE applications. • In any accounting application, from the Tools menu, select File Tools. In any estimating application, from the File menu, select File Tools. • Select Backup and click Next.

  5. Backup your data using File Tools (continued) • Additional data folders or files can be added to the backup that File Tools creates. • Click Next • In the Destination box, type the path to the location where you want to save the .tszip archive file that the backup process creates. Click Browse to browse to the location where you want to save the .tszip file.

  6. Backup your data (continued)

  7. Backup your data (continued)

  8. Check to make sure that all of the company’s financial transactions have posted

  9. Close the month in all the modules except the General Ledger Cash Management Job Cost

  10. Month-End tasks that should be completed in Accounts Payable

  11. Month-End tasks that should be completed in Payroll

  12. Suggested payroll reports that may be run at month-end

  13. Month-End tasks that should be completed in Billing

  14. Month-End tasks that should be completed in Accounts Receivable

  15. Suggested Accounts Receivable reports that may be run at Month-End

  16. Month-End tasks that should be completed in Job Cost

  17. Month-End tasks that should be completed in Cash Management

  18. Closing the month in Contracts - What Happens? • Advances the Current Month in the Contract Settings • When you close the month in the Contracts application, the Next Month totals on the Billed Totals, Adjustment Totals, Retainage Totals & Miscellaneous tabs of the contract and contract item are cleared and those amounts move to the Month-to-Date totals • If the new month is the first month of a new year, the Next Year totals clear and move to the Year-to-Date totals • Moves the totals in the next month total fields to the month to date fields on the contract and contract item records • If the new month is the first month of the new year, it moves the totals in the Next Year total fields to the year to date total fields on the contract and contract item records

  19. Closing the month in Contracts

  20. Steps to Closing the month in Job Cost • Have everyone log out of the software • Do a full backup of the company data • Go to Tasks>Close Month • A journal is produced which lists all jobs and shows whether each job is in balance • Review the JC Close Month to verify that the totals on the jobs are in balance • Note—The JC Close Month processing is not reversible. Be sure to process all monthly reports and backup the Job Cost Master file before selecting this command. The JC Close Month journal can’t be reproduced. It is a report generated internally only when the Close Month task is run

  21. Closing the month in Payroll

  22. Close the month in the General Ledger

  23. Close the month in the General Ledger

  24. Print all of the Month-End reports

  25. Print all of the Month-End reports (continued) Trial Balance

  26. Print all of the Month-End reports (continued) Current Ledger

  27. Print all of the Month-End reports (continued) Year-to-Date Ledger

  28. Print all the Month-End reports – Financial Statements

  29. Print all the Month-End reports-continued Balancing Reports

  30. Monthly Tasks Workflow Center

  31. Monthly Tasks Workflow Center (continued)

  32. Monthly Tasks Workflow Center (continued)

  33. Close Month Problems or Issues

  34. I closed the month in the General Ledger by mistake.

  35. I closed the month in Payroll before I was ready.

  36. What if I forgot to close the month in Payroll?

  37. Questions? Contact Info: Glenn Klein, MBA Senior SAGE Consultant Aronson LLC gklein@aronsonllc.com 240-364-2675

More Related