1 / 37

Conference Hubs

Conference Hubs. Engage your community and be part of the conference. Organize a hub!. WHAT is a conference hub?. A “ mini conference ” held in conjunction with the IAC by local organizations active in the AIDS response.

teagan
Download Presentation

Conference Hubs

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Conference Hubs Engage your community and be part of the conference. Organize a hub! www.aids2012.org

  2. WHAT is a conference hub? • A “mini conference” held in conjunction with the IAC by local organizations active in the AIDS response. • Organizers can screen selected presentations from the IAC free of charge. • These sessions are typically followed by moderated discussions with local or regional experts www.aids2012.org

  3. WHY organize a conference hub? • Many stakeholders may not be able to attend the conference due to: • Immigration constraints • Travel constraints • Financial constraints • Time constraints • Conference hubs ensure the global discussion includes all key stakeholders and allow organizers to target issues relevant to their region. www.aids2012.org

  4. WHEN can I organize a conference hub? • Conference hubs may be hosted at the same time asor after the international conference. • The portal where conference sessions may be downloaded will be active until 31 December 2012. *Applications accepted until 15 September 2012 www.aids2012.org

  5. WHO can organize a conference hub? • Community organizations • State and local health departments • Ministries of Health • Non-governmental organizations (NGOs) • PLHIV networks • Faith-based organizations • Clinics and hospitals • Universities and medical schools • Government entities • UN bodies www.aids2012.org

  6. HOW can I organize a conference hub? • Secure an appropriate venue • Attract 20+ participants, marketing the event locally/regionally • Invite and coordinate moderators, additional speakers, and/or rapporteurs • Show at least two conference presentations • Provide interpretation/translation services if needed • Participate in monitoring and evaluation www.aids2012.org

  7. What’s provided to hub organizers? • Approved organizers will have access to a variety of conference tools: • A pre-planning guide that walks you through each stage of the process • A help desk for IT, programme development and audio visual technical support • Assistance with monitoring and evaluation www.aids2012.org

  8. What’s provided to hub organizers? • Hub in a Box, a DIY toolkit with instructions and templates on: • Marketing & Outreach • Meetings • IT/AV • Budget • Fundraising • Eval/Monitoring www.aids2012.org

  9. WHICH sessions will be available? • Most conference sessions are captured and uploaded. • Recorded sessions will be available with a delay of approximately 24 hours. • A complete list of available sessions will be posted on the conference website mid-June 2012. • Please note that not all conference content will be available online and sessions are subject to presenter approval. www.aids2012.org

  10. In which languages will the sessions be available? • All of the content will be available in English and Spanish. • For other languages we invite host communities to organize translation in advance. www.aids2012.org

  11. How much does it cost? • Downloadable or telecast presentations will be available free of charge. • Hubs can be held at minimum cost to the organizer if a venue, computer, projector, or screen, etc. is readily available. • Providing food and beverages are optional. • *Extra expenses incurred are the responsibility of the hub organizer. www.aids2012.org

  12. Things to Consider • Creating your conference programme • Should address HIV/AIDS, co-infections or related issues • Can be population or issue specific • Tailored for target audience • List of sessions from 2010 www.aids2012.org

  13. Things to Consider • Hub Timing: Selecting a date and time • The date and time of each conference hub is at the hub organizers’ discretion. • Possibilities: • 25 – 28 July, AIDS 2012 • 12 August, International Youth Day • 27 September, National Gay Men’s HIV/AIDS Awareness Day • 1 October, International Day of Older Persons • 1 December, World AIDS Day • Series – one per month www.aids2012.org

  14. Things to Consider • Session Breakdown • Can be designed around any combination of plenary sessions, symposia, bridging sessions etc. • Local or regional experts to facilitate the discussions and/or prepare additional sessions or workshops are encouraged. www.aids2012.org

  15. Things to Consider • Partnerships • Implementing agencies that have complementary services or facilities • Developing partnerships can: • Strengthen the local response • Increase networking opportunities • Cement the reputation of your department • Create new opportunities www.aids2012.org

  16. Example – Carinthia University • Target audience: (60 – 100) • Healthcare professionals • Healthcare management students • General public and local stakeholders • Date/Format: October 4, 2012 • Partners: Aidshilfe Kärnten (NGO) • Title: For Sensitization Against Discrimination! www.aids2012.org

  17. Example – Carinthia University • Hub objectives: • Build awareness, especially in health professionals • Combat stigma in the healthcare sector • Contribute to high quality of care in the treatment of PLHIV www.aids2012.org

  18. Example – Carinthia University www.aids2012.org

  19. Example – Carinthia University • Venue: • Carinthia University of Applied Sciences • Programme – Format & Sessions: • 1 day, 3 hours • 2 presentations (conference materials) and 1 closing speaker (locally-coordinated) • 2 moderators/speakers www.aids2012.org

  20. Example – ARCS • Target audience: (40 per event) • Community service providers (HIV/HCV) • Perinatal medical and support service providers (MTCT) • Regional PLHIV • Regional coordinators for MSM prevention programmes • Religious faith-based leaders in HIV education www.aids2012.org

  21. Example – ARCS • Date/Format: August and September 2012 • Partners: Westchester Medical Center, County Health Departments (7), PLWHA Living Together group, Family Services of Westchester • Title: TBD www.aids2012.org

  22. Example – ARCS • Presentation Possibilities: *(examples of sessions if hub focus is community services) • Issues and Needs of Families While Disclosing the HIV Status of Children • Communities in Action: Mobilization of African-American MSM Populations • Imaging Intimacy: Challenging Stereotypes of Age, Sex, and Health • Optimizing and Simplifying the Toolkit (Drugs, Dosing, and Diagnostics) and Delivery of ART www.aids2012.org

  23. Example – ARCS • Venue: • ARCS Training Room (50 pax) • Programme – Format & Sessions: • 1 day, 3 hours • 2 presentations (conference materials) and 1 closing speaker (locally-coordinated) • 2 moderators/speakers www.aids2012.org

  24. Example – ICWO • Target audience: (75 – 100) • FSW • MSM • Transgender • Date/Format: August 23, 2012 www.aids2012.org

  25. Example – ICWO • Partners: Lions Club of Eden, Rotary Club of Chennai Gemini, SCI TN Group, Action Aid, Gruppo Madras Switzerland • Title: AIDS Hub 2012 Washington to Chennai www.aids2012.org

  26. Example – ICWO • Hub objective: • Strengthen the existing interventions through education and moderated discussion • Hub outcome: • Implementation of effective targeted and holistic interventions among KAPs in Tamilnadu www.aids2012.org

  27. Example – ICWO • Implementation Plan: • Identification of venue (31 March 2012) • Invite and ensure participation of KAPs • Involve MoH officials, UN representatives, donor agencies, religious leaders, government enforcement departments, etc. • Prepare and distribute best practice materials • Organize local and regional media www.aids2012.org

  28. Example – ICWO www.aids2012.org

  29. Example – ICWO • Presentation Possibilities: • Law of Gender Identity: an Essential Step to Achieve Advances in Transgender Quality of Life • Challenges for Reinvigorating HIV/AIDS Prevention Among Gay Men • Community Run Advocacy Groups as a Tool to Fight HIV. The Inclusive Approach of the French Sex Workers Union www.aids2012.org

  30. Example – ICWO • Presentation Possibilities: • Cost Effectiveness of Targeted HIV Prevention Interventions for Female Sex Workers in India • Decriminalization of Sex Work: Renewed Optimism in India • Exploiting the Potential of New Technologies for Online HIV/AIDS Outreach and Prevention for MSM: Engaging in Community-Based Behavioural Research www.aids2012.org

  31. Example – ICWO • Presentation Possibilities: • Female and Transgender CSW Empowered to Fight Against Discrimination and Other Human Rights Violations: a Multi-sectoral Experience Ongoing in Four Regions of Peru • Key Recommendations in the Fight Against AIDS:Transgender Fieldwork Practices • Arrest the Violence and Halt HIV: Strategies for Reducing Police Abuse Against Sex Workers www.aids2012.org

  32. Example – ICWO • Venue: • TBD • Programme – Format & Sessions: • 1 day, 4 hours • 2 presentations (conference materials) followed by 2 moderated discussions about the local response; 1 speaker and 1 panel discussion on local epidemic • 6 moderators/speakers www.aids2012.org

  33. Example - BAI • Target audience: Community-based orgs that work with Young Black MSM; Young Leaders • Date/Format: July 26, 2012 / 3 hubs, 3 geographic locations (NYC, LA, College Station, Texas) • Partners: NGBMAC, AIDS United, Advocates for Youth, Youth Coalition for Sexual and Reproductive Rights (YC), GYCA, Hetrick-Martin Institute, Emory University • Title: Young Black MSM and HIV: Strategic Interventions – Awareness & Behavior Change www.aids2012.org

  34. Example - BAI • Hub objectives: • To showcase the needs of young black MSM community within the US • To educate community-based partners on new strategies for connecting with constituencies • To discuss and create regional advocacy and peer education plans www.aids2012.org

  35. Example - BAI • Programme – Format & Sessions: • 1 day, 3 locations across US, 7.5 hours • 3 sessions (conference materials); 3 speakers/3 locations, 3 moderators (locally-coordinated) • 2 breaks • Brown Bag Lunch • *Refer to chart www.aids2012.org

  36. Example - BAI • Venue: Harvey Milk School (NY), Charles Drew University (LA), Texas A&M • Local & regional stakeholders: • Phil Wilson, BAI • Venton Jones, NGBMAC • Allen Kwabena Frimpong, Harm Reduction Coalition, GYCA • Charles Stephens, AIDS United • Trina Scott, Advocates for Youth www.aids2012.org

  37. Hub Contact Information • Questions: megan.warren@aids2012.org • Applications: hubs@aids2012.org www.aids2012.org

More Related