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Initiating the Journal Generator Process Concept

This guide provides step-by-step instructions on how to initiate the journal generator process to generate journals within PeopleSoft General Ledger.

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Initiating the Journal Generator Process Concept

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  1. Initiating the Journal Generator ProcessConcept

  2. Initiating the Journal Generator Process

  3. Initiating the Journal Generator Process Step 1 Begin by navigating to the Generate Journals Request page. Click theScroll Downarrow.

  4. Initiating the Journal Generator Process Step 2 Click theGeneral Ledgermenu.

  5. Initiating the Journal Generator Process Step 3 Click theJournalsmenu.

  6. Initiating the Journal Generator Process Step 4 Click theSubsystem Journalsmenu.

  7. Initiating the Journal Generator Process Step 5 Click theGenerate Journalsmenu.

  8. Initiating the Journal Generator Process Step 6 The Run Control ID is an identifier that, when paired with your User ID, uniquely identifies the process you are running. The Run Control ID allows important parameters to be available for a process when it runs, which ensures that when a process runs in the background it does not prompt for additional values. The system stores all the parameters, which are associated with Run Control IDs and User IDs.

  9. Initiating the Journal Generator Process Step 7 You can run this report by searching for an existing Run Control ID or you can add a new value, thus creating your own Run Control ID. Click theAdd a New Valuetab.

  10. Initiating the Journal Generator Process Step 8 Enter the desired information into theRun Control IDfield. Enter"APJRN".

  11. Initiating the Journal Generator Process Step 9 Click theAddbutton.

  12. Initiating the Journal Generator Process Step 10 Use the Generate Journals Request page to define the options you will use to generate a journal. You can specify business units, ledgers, journal templates, and dates for the process.

  13. Initiating the Journal Generator Process Step 11 Select the Journal Processing Options that you want for your journal entries when they are generated. If you do not select any option, your journals will need to be edited once they are generated within General Ledger.

  14. Initiating the Journal Generator Process Step 12 The Process Frequency option specifies how many times the process can be executed. Click theAlwaysoption.

  15. Initiating the Journal Generator Process Step 13 The SetID field is required to extract the Accounting Entry Definition for the request.

  16. Initiating the Journal Generator Process Step 14 Use the Accounting Definition Name field to identify the Accounting Entry Definition that the system uses when it creates the journal header and lines. Click in theAccounting Definition Namefield.

  17. Initiating the Journal Generator Process Step 15 Use the Accounting Definition Name field to select the definition that inlcudes the parameters for the accounting entries from which you want to generate journals entries for posting within PeopleSoft General Ledger. Enter the desired information into theAccounting Definition Namefield. Enter"APDEFN".

  18. Initiating the Journal Generator Process Step 16 Click in theTemplatefield.

  19. Initiating the Journal Generator Process Step 17 Enter the desired information into theTemplatefield. Enter"ACCRUAL".

  20. Initiating the Journal Generator Process Step 18 The Journal Generator compares the dates in the From Date Option and To Date Option fields to the accounting dates associated with each accounting entry. Click theFrom Date Optionlist.

  21. Initiating the Journal Generator Process Step 19 Click theSpecify Datelist item.

  22. Initiating the Journal Generator Process Step 20 Click in theFrom Datefield.

  23. Initiating the Journal Generator Process Step 21 Enter the desired information into theFrom Datefield. Enter"05/01/2013".

  24. Initiating the Journal Generator Process Step 22 Click theTo Date Optionlist.

  25. Initiating the Journal Generator Process Step 23 Click theSpecify Datelist item.

  26. Initiating the Journal Generator Process Step 24 Click in theTo Datefield.

  27. Initiating the Journal Generator Process Step 25 Enter the desired information into theTo Datefield. Enter"05/31/2013".

  28. Initiating the Journal Generator Process Step 26 Click theRunbutton.

  29. Initiating the Journal Generator Process Step 27  Use the Process Scheduler Request page to enter or update parameters, such as server name and process output format.

  30. Initiating the Journal Generator Process Step 28 Click theServer Namelist.

  31. Initiating the Journal Generator Process Step 29 You must select a Server Name to identify the server on which the process will run. If you use the same Run Control ID for subsequent processes, the server name that you last used will appear by default in this field. Click thePSNTlist item.

  32. Initiating the Journal Generator Process Step 30 Select the process or processes to generate the journals. FS_JGEN is the main journal generation process. Click theSelectoption.

  33. Initiating the Journal Generator Process Step 31 Click theOKbutton.

  34. Initiating the Journal Generator Process Step 32 Next, navigate to the Journal Inquiry page to verify that the journals were created. Click theGeneral Ledgermenu.

  35. Initiating the Journal Generator Process Step 33 Click theReview Financial Informationmenu.

  36. Initiating the Journal Generator Process Step 34 Click theJournalsmenu.

  37. Initiating the Journal Generator Process Step 35 Click theAdd a New Valuetab.

  38. Initiating the Journal Generator Process Step 36 Enter the desired information into theInquiry Namefield. Enter"APJRNL".

  39. Initiating the Journal Generator Process Step 37 Click theAddbutton.

  40. Initiating the Journal Generator Process Step 38 Use the Journal Inquiry page to review summary and detail journal information for a specific business unit, ledger, and period. Enter the required journal criteria and any additional criteria to limit the results, and click the Search button to display Journal IDs based on your selected criteria.

  41. Initiating the Journal Generator Process Step 39 Click in theLedgerfield.

  42. Initiating the Journal Generator Process Step 40 Enter the desired information into theLedgerfield. Enter"LOCAL".

  43. Initiating the Journal Generator Process Step 41 Click in theYearfield.

  44. Initiating the Journal Generator Process Step 42 Enter the desired information into theYearfield. Enter"2013".

  45. Initiating the Journal Generator Process Step 43 Click in theFrom Periodfield.

  46. Initiating the Journal Generator Process Step 44 Enter the desired information into theFrom Periodfield. Enter"05".

  47. Initiating the Journal Generator Process Step 45 Click in theTo Periodfield.

  48. Initiating the Journal Generator Process Step 46 Enter the desired information into theTo Periodfield. Enter"12".

  49. Initiating the Journal Generator Process Step 47 You have entered the required criteria (those fields with asterisks), but want to further limit your search to only the journals from Payables. Click in theSourcefield.

  50. Initiating the Journal Generator Process Step 48 Enter the desired information into theSourcefield. Enter"AP".

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