New UNIT COMMISSIONER Training

1. New UNIT COMMISSIONER Training Dom Bee ACC for New Units National Capital Area Council

2. Agenda • Why is starting new units right important? • New-Unit Commissioner duties • New unit creation process • Role of a New-Unit Commissioner • Tools of the trade

3. In NCAC As of 2011, only 55% of new units chartered in past 3 years were still in operation. Loss rate of 45% of new units Cold Hard Fact

4. This is the key document to new unit success! Available at: http://www.scouting.org/scoutsource/Commissioners/Manuals.aspx

5. Four Pillars of High Performing Units Organizing Committee Unit Team Support District Commissioner District Membership Chair District Executive New-Unit Commissioner New-Unit Organizer Influential Scouter District Training Team Chartered Organization Unit Leaders Institutional Head Chartered Organization Representative (COR) Unit Committee Chair Unit Leader COR Unit Commissioner Unit Committee Key 3

6. New Unit Definition • Is characterized as: • Chartered • Not reached its third year of operation

7. Key to New Unit Formation • New Unit Commissioner (NUC) • Role starts at very beginning • Go to person: Coach, mentor, consultant • Serve at least 2 years as UC • Liaison between unit and district • New Unit Organizer (NUO) • Assigned by District Membership Chair • Works closely w/NUC • Point man during new unit formation process

8. What Coaches Do • Provide task direction • Provide skill instruction • Build capabilities • Provide resources • Facilitate relationships • Transfer responsibility for success • Support growth and progress

9. Coaching Tips • Listen • Supply energy • Influence; don’t control • Recognize what is right and wrong • Recognize success and value differences • Evolve with the team’s life cycle

10. What Mentors Do • Advise, support, and provide guidance • Facilitate understanding of environment and culture • Instill positive attitudes • Aid in retention • Provide trusted counsel

11. Mentoring Tips • Provide a nonthreatening environment • Build trust early • Be a good listener • Share personal experience • Make suggestions. • Specific problems • Getting things accomplished

12. What Consultants Do • Excel at problem solving • Advise, support, and provide guidance • Promote positive attitudes • Aid in retention • Provide trusted counsel • Consulting Tips • Be very knowledgeable • Be consistent • Earn trust

13. Starting a new unit • Build your team • New Unit Organizer • New Unit Commissioner • District Training Team • Influential Scouter

14. Know our Partners • Approach the Prospect • Should be 2-3 Scouters • Set up appointment • Make the visit • Present the value proposition • No more than 45 minutes

15. The Organizing Committee • Preparing for Unit Organization • Preparing for selection of Unit Leaders • Selecting Unit Leaders • 5 Adults/10 Youth for Packs/Troops • (5 for Teams/Crews/Ships, 2 for LDS units • Start training • Create Succession Plan • First meeting • Annual Program Plan • Encourage RT attendance

16. Training Unit Leadership • Key Points • YPT for ALL registered leaders • YPT for Venturers for Crews and Ships • Orientation Training • This is Scouting • Position Specific Training • Round Table Training • Supplemental Training

17. Unit Program Planning and Funding Your Unit • Key Points • Build Budget from expense side first • Identify sources of Funding • Money earning MUST follow BSA guidelines • Unit should have an account • Unit account at Council • Program specific resources • Journey To Excellence • Voice of the Scout

18. Recruiting Youth Members • Key Points • Start with members of Chartered Organization • Recruit from likely sources • At lest 10 youth and ratio of 1 parent for every 2 youth • Provide Orientation to parents

19. Selecting Quality Leaders • Key Points • 5 Adults/10 Youth minimum • Responsibility of Chartered Organization • Recruit Key 3 first • Recruit rest of adult leaders • Selecting Unit Leaders • Provide Position Description

20. Successful Unit Meetings • Assist in planning first planning • Conduct run-through • Attended by NUO and NUC • Congratulate new unit leader • Debrief with unit leaders after meting • Assist with annual Program Planning meeting

21. Charter Presentation • Done at full gathering of CO • Presented by NUC and NUO • Unit leaders/youth members should attend

22. NCAC New Unit Application

26. New Unit Service Plan • Key Tools • Conduct Unit Self-Assessment 2X a year • Journey to Excellence • Commissioner New Unit Service Plan • Commissioner Annual Service Plan • Voice of the Scout • Frequent visits and contacts • UVTS • Unit Performance Tracking Sheet

27. At 36 Months Tenure • Consider reassignment of the NUC to another new unit • Celebrate the success

28. Resources • Unit Performance Guide • Commissioner Fieldbook for Unit Service • Administration of Commissioner Service • UVTS • http://www.scouting.org/scoutsource/Commissioners.aspx

29. It takes a District to support a New Unit!

30. Celebration of Knowledge • What is most important reference for starting new units? • Unit Performance Guide • What is the definition of a new unit? • Chartered unit with <than 36 mos. tenure • The 2 key positions to starting new units? • NUC and NUO • What are member minimums for new units • 5 Adults/10 youths (5 for Teams and Crews) • NUO and NUC play what roles? • Coach, mentor and consultant

31. Take-aways • No unit before it’s time! • Starting a new unit requires Teamwork • Unified approach • NUC and NUO are key players • Must use new process • Must follow through after charter presented • Frequent and regular contact with unit • Document observations • Support performance metrics

32. QUESTIONS?