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Accreditation system WG 2009

Accreditation system WG 2009. Improvement to accreditation. Based on evaluation WG 2005. Compact online forms Option to import input data via excel files Inclusion of IF Passport quota in system Better sorting options in exporting. Bulk information by electronic transfer. Excel file.

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Accreditation system WG 2009

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  1. Accreditation system WG 2009

  2. Improvement to accreditation Based on evaluation WG 2005 • Compact online forms • Option to import input data via excel files • Inclusion of IF Passport quota in system • Better sorting options in exporting Bulk information by electronic transfer Excel file Upload Excel file Server Nat Ass Quota filter IF Checks Info by email edit online Changes online

  3. Development of the system After it was clear that KCG IT could not develop the system, the KOC and KCG IT met with Swiss Timing in Switzerland • The KOC agrees to contract Swiss Timing for World Games 2009 • Accreditation and • Results Service It took long time to conclude the agreement between KOC and Swiss Timing The accreditation system was placed online on 1 January 2009 On 23 February the IWGA Sec Gen was informed by an IF that there were difficulties with the system.

  4. URL http://acr.worldgames2009.tw user name password

  5. Search/Edit/Export screen • The original version of this application • allowed entry of new accreditations, • the entries were stored but not as valid accreditations. Data was not secure and records inconsistent

  6. Summary of deficiencies • Totally confusing portal which had to serve for • general • media • sport • all data accessible to all users without restrictions • information could be changed by all users • insecure access • no relation to IF Passport • no links between related information • very long and irrelevant selection lists • inconsistent database content • no option to delete records

  7. Test and remedial actions Tests • With the use of the username and password of an IF, • I was able to check the system • Found a lot of defieciencies • Advised IF’s to refrain for entering new accrediations • Informed the KOC and Swiss Timing on my findings • During three weeks continued testing of the implemented corrections Remedical action • Management of user rights transferred to Swiss Timing • User rights have been reassigned • The system is now related to IF passports • Established linksbetween related selection boxes • Created an exclusive Portal for IF’s

  8. IF Portal IF Portal exclusively for IF Accreditations Links to the two applications

  9. username username password password Structure system http://acr.worldgames2009.tw New Accreditation Update IF PORTAL web form search/edit/export Search data Accreditation Database shows data that has been entered IF enters accreditation data Edit data data can be edited New Accreditation Log out Export data CSV file to IF

  10. New Accreditations (1) user name password

  11. New Accreditations (2)

  12. New Accreditations (3)

  13. New Accreditations (4)

  14. New Accreditations (5)

  15. New Accreditations (6)

  16. Confirmation email Confirmation email will be send the email address entered in the form

  17. Update application(1) user name password

  18. Update application (2)

  19. Update application (3)

  20. Update application (4)

  21. Update application (5)

  22. Update application (6)

  23. Update application Searchresult

  24. Update application Edit

  25. Closure dates • Based on the • experiences of previous World Games • non-availability of the system for more than 3 weeks • The IWGA proposed a postponed of the closure date to 15 May • After the system was re-activated, the KOC announced that • the closure date will be 15 May • a deposit of 50% for Extra Official must be paid by 15 April • late entries and changes need to be send by fax after 15 May

  26. Essential related items • Procedure for late entries • Entry visa to Chinese Tapei • Payment for Extra Officials

  27. Procedure for late entries More efficient procedure then fax (electronic means) Use of excel template Continue export of IF accreditation data after 15 may Full information on the procedure will be send to IF asap

  28. Entry visa to Chinese Tapei Some countries need entry visa (see bulletin 3) All accreditations entered before 15 May will get waiver of the visa requirement After 15 May there is no waiver and the normal procedure applies. The application procedure might take one month or longer

  29. Payment for Extra Officials The deadline for payment of 50% deposit is 15 April Payment will be registered in accreditation system When payments are made the Accreditation ID’s should be stated The confirmation of payments is available in export file

  30. Advice to IF’s Urge National Associations to send accreditaion info as soon as possible Check whether information is complete beforeentering the accreditation To ensure that jetlag day is determined enter the Region of Departure Export the entered data, save and archive the information Ensure that payments are made in time and keep records of payments

  31. Accreditation system WG 2009

  32. Under the Patronage of the IOC Share in the fascinations!

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