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Moving Beyond APPM to a Global Standard: Using DACS for Cataloging and Finding Aids MARAC Fall 2006 conference Susa

Moving Beyond APPM to a Global Standard: Using DACS for Cataloging and Finding Aids MARAC Fall 2006 conference Susan Hamburger, Ph.D. Penn State University Libraries October 28, 2006. Rules for constructing title. APPM Creator: Jefferson, Thomas, 1743-1826 Title: Papers ,1770-1790

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Moving Beyond APPM to a Global Standard: Using DACS for Cataloging and Finding Aids MARAC Fall 2006 conference Susa

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  1. Moving Beyond APPM to a Global Standard: Using DACS for Cataloging and Finding Aids MARAC Fall 2006 conference Susan Hamburger, Ph.D. Penn State University Libraries October 28, 2006

  2. Rules for constructing title • APPM • Creator: Jefferson, Thomas, 1743-1826 • Title:Papers,1770-1790 • DACS • Creator: Jefferson, Thomas, 1743-1826 • Title:Thomas Jefferson papers, 1770-1790

  3. OCLC search in cataloging mode, Connexion • Title search: Papers • Retrieve 8,313 records • Click and receive message: “This line contains too many records to display. Select another item or modify your browse request.”

  4. OCLC search in public mode, WorldCat • Title search: Papers • Restricted to English and Mixed Materials • Retrieve 41,430 records • Unordered result set (not chronological by date, not alphabetical by creator or title) • But it does list the creator’s name as Author

  5. RLG search in public mode, Eureka • Basic Search • Title: Papers • Retrieve 4,000+ records • Click on Papers, displays unordered list of 12,008 titles • Advanced Search • Title: Papers • Form/Genre: Personal papers • Limit by English, Archival Control, Mixed Materials • Retrieve only 10 records

  6. Extent • APPM: • cu. ft. • p. • DACS: • cubic feet • pages

  7. Date Element • Collection that will be added to • APPM: indicate accretions with open date: |f 1979-(ongoing) • DACS: use inclusive dates for materials in hand: |f 1979-2006 • Must change catalog record and finding aid each time new accretion is received • Abbreviations • APPM: approx., ca. • DACS: approximately, circa • Unknown dates • APPM: n.d., s.d. • DACS: undated

  8. ArchiveGrid: Search for James Ewell Brown Stuart (45 hits)

  9. Full Form of Name, LCNAF Not Applied Confederate officers photographs, 1861 - [1864?]. 23 photographs (1 folder). Arrangement of Materials: Arranged alphabetically. . . . Alabama Department of Archives and History . . . This collection covers: • Anderson, George Thomas, 1824-1901. • . . . • Stuart, James Ewell Brown, 1833-1864.

  10. Mixed Form of Name, LCNAF Not Applied Confederate officers photograph album, n.d. .66 cubic ft. (2 archives containers). Arrangement of Materials: Arranged numerically by photograph number. . . . Alabama Department of Archives and History . . . This collection covers: • Adams, Daniel Weisiger, 1821-1872. . . . • Stuart, Jeb (James Ewell Brown), 1833-1864.

  11. LCNAF Form of Name, Full Form in Note Stuart, Jeb, 1833-1864. Military papers of Jeb Stuart, 1855-1864 (bulk 1862-1863). 267 pieces. 5 boxes. Arrangement of Materials: Arranged chronologically. . . . Huntington Library, Art Collections, and Botanical Gardens . . . Notes and Summaries: James Ewell Brown (Jeb) Stuart (1833-1864), Confederate cavalry commander. . . .

  12. ArchiveGrid: Search for Jeb Stuart or J.E.B. Stuart (90 hits) • Does not retrieve Confederate officers photographs, 1861 - [1864?] at the Alabama Department of Archives and History. [bad cataloging] • Periods in initials are ignored [good indexing/searching algorithm]

  13. DACS and MARC/EAD vs. HTML • DACS and MARC/EAD • Context • Standards for encoding • Standards for content • Platform-neutral portability • HTML • Style • Web presentation

  14. Conclusion • DACS is useful for • Consistency • Standardization • Uniformity • Global compatibility • Cataloging • EAD finding aids

  15. GET ON THE BANDWAGON!

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