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International Organization for Standardization. www.iso.org. Technical Editing by Brian Stanton Technical Editor, Standards Department ISO/TC 67 Washington D.C. June 2010. ISO and ISO/TC 67. ISO and ISO/TC 67 Editing at ISO/CS Summary. ISO.

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  1. International Organization for Standardization www.iso.org

  2. Technical Editing by Brian Stanton Technical Editor, Standards Department ISO/TC 67 Washington D.C. June 2010

  3. ISO and ISO/TC 67 ISO and ISO/TC 67 Editing at ISO/CS Summary

  4. ISO • International Organization for Standardization • Membership 160 NSBs • Secretariat based in Geneva – 150 people • Central policy and publications • Includes: editing, drawing, proofing

  5. ISO/TC 67 • 29 Participating countries • Close co-operation with API • Result… prolific • Published over 160 documents • Average of 130 pages (usual is 50) • Portfolio regularly revised….

  6. Status of ISO/TC 67 Standards

  7. ISO/TC 67 Projects • 16 publications expected for 2010 • So far this year: 5 published and 11 underway • More details on Hit-list from ISO/TC server

  8. Service to ISO/TC 67 Serviced by team: • Technical Programme Manager • Assistant • Technical Editors

  9. Editing policy and ISO/TC 67 • Particularities of Oil and Gas sector recognized • All changes checked with Project Leader • period for reviewing mandatory • Purpose to add value and enhance quality • Specific cases can be discussed with TPM • Innovations - favourably considered

  10. ISO survey on ISO/CS services • All Secretaries, Chairs, Project Leaders and WG Convenors • Good feedback on editing & publication - for ISO/CS to act on • Future possibilities for improvements: • XML • (live) standards as databases

  11. Editorial rules ISO and ISO/TC 67 Editing at ISO/CS Summary

  12. Editing at ISO/CS Apply ISO/IEC Directives, Part 2, so that text is.. • Clear - comprehensible to the user • Complete - no key element (or word) missing • Correct - free from mistakes

  13. Scope Defines unambiguously subject of the document aspects covered, limits of applicability Must be succinct: summary for bibliographic purposes

  14. Provisions Requirement: “shall” “shall not” “must” “may not” Recommendation: “should”“should not” Permission: “may” “need not” “can” “possible” “impossible” Statement: statement of fact, of possibility, of capability: expression that conveys information Possibility and capability: “can” “cannot” See ISO/IEC Directives, Part 2, 2004, Annex H

  15. Normative references Normative reference only if cited in text in such a way as to be indispensable for application of document Cannot be normative reference if: not accessible to the public only cited in an informative manner only used as background preparatory material

  16. Dated vs. undated references Two different types of reference: dated undated

  17. Subclause vs. paragraph Subclause: Numbered subdivision of a clause Must be at least two subclauses of same level No more than five levels of subclause, e.g. 5.1.1.1.1.1, 5.1.1.1.1.2

  18. Subclause vs. paragraph Paragraph: Unnumbered subdivision of clause or subclause May contain lists BUT cannot refer precisely to a paragraph Avoid “hanging paragraphs”…

  19. Hanging paragraphs Incorrect 5.2 Validation of the analysis function Before using the analysis function determined ... — validation of the response model, — examining compliance with uncertainty requirements, ... 5.2.1 Validation of the response model Response model validation means testing ...

  20. Hanging paragraphs Correct 5.2 Validation of the analysis function 5.2.1 General considerations Before using the analysis function determined ... — validation of the response model, — examining compliance with uncertainty requirements, ... 5.2.2 Validation of the response model Response model validation means testing ...

  21. Notes & examples Optional & informative Additional information to assist understanding/use Cannot contain requirements/indispensable information, i.e. no “shall”, “should”, “may” Preferably placed at end of clause/subclause If more than one in a clause/subclause, must be numbered, e.g. “NOTE 1”, “ EXAMPLE 1”

  22. Quantities, units, symbols and signs In accordance with ISO 80000, IEC 80000 and IEC 60027 Symbol represents variable in text, table, figure, equation Useful checklist in ISO/IEC Directives, Part 2, 2004, Annex I

  23. Symbols and units ISO style: Times New Roman italicsfor Latin alphabet (e.g. t, m, d) Symbol italicsfor Greek letters (e.g. , , ) NOTE: Other types of fonts used in figures Don’t italicize subscripts unless also variables (e.g. qV, mf)

  24. Equations Express in mathematically correct form Variables represented by letter symbols, not by descriptive terms or names of quantities Correct Incorrect

  25. Equations - Incorrect Don’t use multiletter abbreviated terms in equationsIncorrect

  26. Equations - Correct Use symbols in equationsCorrect

  27. URLs to remember ISO Online general information: http://www.iso.org/ Press releases, ISO Focus information Tips and tools: http://www.iso.org/tipsandtools Project portal: http://isotc.iso.org/pp/ Rice model: http://www.iso.org/iso/rice_model

  28. Secretaries week/Training material • Training material available from course run at ISO/CS • ISO Secretaries week • Next one – November 2010 • Email: bosmans@iso.org • Material also available upon request • 60 slides covering procedures for technical work

  29. To sum up ISO and ISO/TC 67 Editing at ISO/CS Summary

  30. Thank you Any questions? • e-mail Technical Editor: stanton@iso.org • e-mail TPM : vyze@iso.org

  31. Drafting IS: Where to find rules & tools ISO website:www.iso.org Drafting standards

  32. Drafting IS: Where to find rules & tools Click on the page for Standards development

  33. Drafting IS: Where to find rules & tools Click on Processes and procedures

  34. Drafting IS: Where to find rules & tools Click on Drafting standards

  35. Drafting IS: Accessing tools • ISO/IEC Directives (editorial)Part 2 (2004) • Guidelines for texts including Model manuscript • Guidelines for graphics • Boilerplate texts

  36. ISO/IEC Directives, Part 2

  37. Guidelines: Model manuscripts

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