An Overview of EC Funded projects

1. An Overview of EC Funded projects Debbie Fitton Research Support Manager The University of Manchester (U.K.) Julie Thomson Head of Faculty Research Finance The University of Manchester (U.K.)

2. MANCHESTER • Manchester is approx 2 hours north of London. Located in the North West of England. • Manchester has been at the forefront of many social movements, bringing major issues to the world’s attention, rightfully claiming to be a city of firsts. • Birthplace of the Industrial Revolution • The modern computer (baby) was designed and built at The University of Manchester • Britain’s first public library opened in Manchester over 160 years ago. • In 2010 Andre Geim and Konstantin Novoselev were awarded the Nobel prize for their discovery of Graphene - the world’s thinnest material. • We have two soccer teams in Manchester which are Manchester United and Manchester City

3. The University of Manchester is part of the Manchester Academic Health Science Centre (MAHSC). MAHSC was formally established in July 2008 to underpin the development of Greater Manchester as a world leader in health research. MAHSC is a partnership between • The University of Manchester • Central Manchester University Hospitals NHS Foundation Trust • The Christie Hospital NHS Foundation Trust • Manchester Mental Health and Social Care Trust • NHS Salford (Salford Primary Care Trust) • Salford Royal NHS Foundation Trust • University Hospital of South Manchester NHS Foundation Trust The University of Manchester is a public research University in the UK. In the 2012 Academic Ranking of World Universities. Manchester is ranked 40th in the world and 5th in the UK. The University has around 39,000 students and 10,400 staff, making it the largest single-site university in the UK. The University of Manchester had an income of $1.25 Billion in 2011-12 of which almost $300 million was from Research grants and contracts.

4. Participant Identification Code (PIC) • All organisations participating in FP7 will be assigned a Participant Identification Code (or PIC). The organisations that already have signed an FP7 grant agreement have already been assigned a PIC. Organisations without a signed FP7 grant agreement may obtain a PIC by registering in the Unique Registration Facility (URF) which is hosted in the Participant Portal. The PIC can then be used for proposal submission. How to find out your organisation's PIC: • First, try to find out within your organization who is the LEAR of your organisation; he/she will be able to tell you what the PIC is. If you still cannot find the PIC of your organization, you can query online our PIC database by using the PIC search functionality. How to register your organisation in URF: • Start by creating an ECAS account (European Commission Authentication System) in order to access the Participant Portal and its underlying services such as the Unique Registration Facility (URF). The PIC is provided at the end of the registration process and can be used for proposal submission after 48 hours. During registration, URF does not check for duplicate registrations; this will be done if your proposal is retained for negotiation. If there is a duplicate registration your PIC will change and you will learn about it during negotiation.

5. How to use the PIC for proposal submission If you want to use your PIC to submit your proposal, this is how you have to proceed: • If your organisation has already signed an FP7 grant agreement, then your organisation already has a PIC. If it is the case, then you should find your PIC within your organisation. If it is not the case, then you can register your organisation in the registration service called the Unique Registration Facility (URF) which is hosted in the Participant Portal. • After having registered an organisation in URF, the received PIC will only be recognized in EPSS after a period of 48 hours. Note that if you cannot find your PIC, you may still register your organisation in URF to get a PIC.

6. Once you have your PIC number you can then use the Participant Portal. • The Participant Portal is your entry point for Electronic administration of EU funded research and innovation projects. It hosts the services for managing your proposals and projects throughout their lifecycle. • You can use the Portal to search for calls for proposals and to submit your proposals. • Depending on your role in the projects and organisation, you can view information on projects, negotiate your grant agreement, manage amendments, submit financial and scientific reports or review projects.

7. Types of FP7 Funding Schemes. • Large Scale Collaborative ( Integrating) Projects Typical Reimbursement Rates by Cost Heading. Research and Technological Development (RTD) 75%, Demonstration 50%, Management and Other 100%. Indirect Costs usually 60% of all costs excluding subcontracts. Audit Fees should be claimed as subcontracting under Management, indirect costs are not chargeable on this. • Coordination and Support Actions Typical Reimbursement Rates are 100% plus 7% Indirect Costs • ERC Projects Typical Reimbursement Rates are 100% plus 20% Indirect costs. • Marie Curie Actions Typical Reimbursements are fixed Euro rates for each cost heading plus 10% Indirect Costs. Management is normally 3% of the budget but this is usually specified by the coordinator. IMPORTANT: The fellow has to be paid the specified Euro Living, Mobility and Travel Allowances. Adjustments will normally have to be made at each claim period. These accounts should normally be reviewed on a regular basis.

8. Marie Curie Actions The aim of Marie Curie Actions is to give Researchers the opportunity to participate in a Research team in another country. Researchers apply to the Commission jointly with the host Institution. If the proposal is selected, the Commission signs a contract with the host. The researcher would then sign an employment agreement/contract with the host Institution. The agreement will include details of the monthly living allowance, mobility and travel allowance amounts in Euros. Filling Out a Form C • Lump-Sum/Flat-Rate: Categories A,B,C,D,E,F, I • Direct Actual Costs: Category G (Management) • Subcontracting: e.g. Audit Certificate Costs, etc. • Indirect Costs: Category H (Overheads) 10%

9. Marie Curie Actions /Award Types

10. Audits Certificates on the Financial Statements (CFS) - Form D of Annex VII of the Grant Agreement • An Audit Certificate should be submitted for claims relating to Interim or Final Reports when the EU Contribution claimed by the beneficiary exceeds €375,000. • The Audit Certificate shall certify that the costs claimed and the receipts declared during the period for which they are provided, as well as the declaration of interest where relevant yielded by any pre-financing meet the conditions of the grant agreement. • Each beneficiary is free to choose a qualified external auditor, including its usual external auditor, provided that they are: • Independent from the beneficiary • Qualified to carry out statutory audits of accounting documents in accordancewith the 8th Council directive 84/253/EEC or similar regulations.

11. Timesheets/Effort Reporting It is an EC requirement for detailed timesheets to be kept for all staff whose time is charged to FP7 projects, including Principal Investigators. (This is a model timesheet in line with EC requirements. You are free to use your own model if you wish). Timesheets are required to: • Support the allocation of all Personnel costs to an award (including those staff that are 100% charged). • Back up the allocation of time (and cost) across the different areas of activity covered by the award (e.g. time spent on Research, Management etc). • Allow the Commission to reconcile the cost charged to a project back to total hours worked by an individual (including time spent on non-EU projects). The EC’s requirements for time recording is laid out in the ‘Guide to Financial Issues’.

12. Horizon 2020: Current Update on Development of Programme  Proposal Overview The European Commission’s proposal for Horizon 2020, the EU funding programme for research and innovation from 2014 to 2020, was published in November 2011 - the proposed overall budget for the programme is EUR 80 billion. • Further information is available from: • http://ec.europa.eu/research/horizon2020/index_en.cfm?pg=home&video=none • http://www.ukro.ac.uk/subscriber/future_funding/Pages/index.aspx

13. Contact DetailsDebbie FittonD.Fitton@manchester.ac.uk+44 (0) 161 275 5156Julie ThomsonJulie.Thomson@manchester.ac.uk+44 (0) 161 275 1456

14. Any questions?