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Optimized Academic Scheduling

Learn about Optimized Academic Scheduling at UNC to improve classroom space assignment transparency & efficiency. Dates for rolling schedules, faculty training, and support contacts provided.

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Optimized Academic Scheduling

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  1. Optimized Academic Scheduling CoLlege/School/Department Meetings – December 2017 (updated 4/18)

  2. Optimized Academic Scheduling Task Force • Christopher Lantz – CHHS Rep • Carol McNulty – WCE Rep • David Webster – CAS Rep • David Glew – CSB Rep • Kristin Brogden – Interim Community Engagement/Summer Rep • Stephen Meinhold – Faculty Senate Rep • Matthew TenHuisen – Faculty Senate Rep  • Colin Chapman – IT Support • Tina Strickland – EMS Manager • Woody Sutton – Space Planning • Jonathan Reece – Registrar • Freeman Whitney – Registrar • Melissa Duffield – Registrar

  3. What is Optimized Academic Scheduling? • Charged by the Provost • Changing the way in which the University assigns general use classroom space • Utilizing EMS, used for many years for campus reservations, to optimize the assignment of these spaces • Space assigned based on projected class size and other preferences • Transparency! Nothing behind the curtain.

  4. What DOES Optimized Academic Scheduling INCLUDE? • General Use Classroom Space (42% of schedulable classroom space) • Information and a spreadsheet of classrooms included can be found on our website: https://www.uncw.edu/reg/documents/FACULTY%20NOTICE%20-%20Optimizable%20Classrooms%20as%20of%2010-31-2017.xlsx

  5. What DOES Optimized Academic Scheduling ExCLUDE? • Time, Day, Instructor, or Instructional Method • Specialized Spaces (i.e., DE classrooms, Labs, Studios, etc.)

  6. Suite Services Bldg - Removed Preferences • Departments have the ability to set their own priorities • Features • Pedagogical needs • Proximities • ADA Areas South East North West Back 40 (new)

  7. Departmental Visits requested – Early Fall • Jonathan, Melissa, and one other OASTF member are available to visit and… • Explain • Gather priorities • Trainings were developed in early November to outline the changes in scheduling that will occur.

  8. Warning! • Schedules will not roll for fall 2018, spring 2019, and summer 2019 • Schedules will roll again in fall 2019 • What? Why? • Additional time has been granted as a result. Schedule building for fall 2018 will begin earlier, in November. • This does not mean you have to start in November. You simply have more time because you are building from scratch. • Additional time will also be allocated for the other affected terms too. • Schedule change access ends prior to optimization –

  9. TimeLINE – Fall 2018 schedule

  10. TimeLINE – Spring 2019 schedule

  11. TimeLINE – Summer 2019 schedule

  12. Sharing time… • Questions • Suggestions • Thoughts • Feedback • Possible scenarios to test • Project Website: http://uncw.edu/reg/classroom_optimization.html Send questions or POSITIVE FEEDBACK to Melissa Duffield (duffieldm@uncw.edu)

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