Mission Possible! Perfecting I-9 Completion

1. MissionPossible! Perfecting I-9 Completion Conducted by Diane DunnWCU Human Resources Office

2. Top Four Reasons Why We Are Here • I-9 forms are not being completed accurately and thoroughly by the employee and the employer • Inappropriate forms of establishing identity and employment eligibility are being accepted • Employer accepted photocopied documents • Employees are being permitted to leave HR without having completed the form properly because it’s not being double-checked for accuracy.

3. Inconvenience to the employee Inconvenience to the employer Delay of SAP data entry Extra processing (wasteful) Auditing purposes US Citizenship and Immigration Services $1000 fine for each improperly completed form! Increased attention on Immigration issues in the news today Why is it important that we get it right the first time?

4. Section 1. Employee Information and Verification What to tell the employee filling out the form • Complete the top section in pen. • Bring the form and pen back to the window with original documentation from Column A or Column B and C Important! Entire form needs to be completed in the same color ink. Dates for employee and employer signatures must match.

5. Section 2: Employer Review and Verification • “The employer reviewer who signs section 2 of the I-9 form is not attesting to the legitimacy of the status of the person who presents the document but, rather, to the fact that he or she has reviewed the original document and that it reasonably appears to be genuine and relate to the employee who has presented the information”

6. Employer, not the employee, must complete section 2 List A: Documents that establish both identity and employment eligibility As a result, only one form from this category is necessary for verification If you fill out section A do not fill out any other section Review “Document List A” Samples Most Popular at WCU US Passport US Citizenship Certificate Section 2: Employer Review and Verification

7. List B: Documents that establish identity Review “Document List B” Samples Most Popular at WCU Driver’s license ID card issued by a state List C: Documents that establish employment eligibility Review “Document List C” Samples Most Popular at WCU US social security card Original or certified copy of a birth certificate issued by a state or county Section 2: Employer Review and Verification

8. HR Staff Frequently Asked Questions • Can I accept an expired license or ID card? • Yes. Also, the address does not have to match the one they use in Section 1 • Can I tell the employee what forms of ID to bring? • No, the employee must choose from the list which forms they want to use to complete the I-9 • There is a fine for telling employees which forms they must bring/use to do the I-9 • Review and Use the HR Internal I-9 Checklist • Play Columbo …where are the errors? You be the judge!

9. Given what we learned today, what can we do or use to achieve 100% accuracy and compliance? You tell me…

10. What will happen if we don’t achieve 100% accuracy and compliance?

11. Who do you contact if you have questions regarding I-9 forms? First stop: Co-worker Second stop: Diane Third stop: Linda