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GRANT PERFORMANCE REPORT FOR CONTINUATION FUNDING PROMISE Program FY 2014

GRANT PERFORMANCE REPORT FOR CONTINUATION FUNDING PROMISE Program FY 2014. GRANT PERFORMANCE REPORT FOR CONTINUATION FUNDING PROMISE Program FY 2014. Office of Special Education Programs U.S. Department of Education. Annual Grant Performance Report.

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GRANT PERFORMANCE REPORT FOR CONTINUATION FUNDING PROMISE Program FY 2014

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  1. GRANT PERFORMANCE REPORT FOR CONTINUATION FUNDING PROMISE Program FY 2014 GRANT PERFORMANCE REPORTFORCONTINUATION FUNDING PROMISE ProgramFY 2014 Office of Special Education Programs U.S. Department of Education

  2. Annual Grant Performance Report • An annual report of your performance in meeting the approved objectives of the project • Required for all active grants, including those in no cost extension (NCE) • OSEP reviews the report to determine if substantial progress has been made in order to grant continued funding or an NCE.

  3. Overview • Recognize strong project objectives that can be associated with high quality performance measures • Develop relevant, measurable, outcome-oriented performance measures that maximize the potential for meaningful data • Complete the ED Grant Performance Report (ED 524B)

  4. Why Is This Important? • High quality objectives and measures … • Make it easier for you to measure your progress • Allow you to report progress easily and quantitatively • Establish targets (both short-term/annual & long-term) • Allow OSEP staff to gather evidence of program effectiveness

  5. Goal – Objectives - Measures Program Goal Project Objectives What your project is doing to support the overall program goal (found in your application) Performance Measures How you measure your progress toward meeting your project objectives

  6. Goals of the PROMISE Programsee A-16 and A24-25 in the NIA • Increased educational attainment for the child SSI recipients and their parents; • Improved rates of employment, wages/earnings, and job retention for the child SSI recipients and their parents; • Increased total household income; and • Long-term reduction in SSI payments.

  7. Project Objectives • What are you trying to accomplish (these were submitted in your application)?

  8. High Quality Project Objectives • Relevance • How relevant is the project objective to the overall goal of the program and/or the goal of your project? • Applicability • How applicable is the project objective to the specific activities that are being conducted through your particular project?

  9. High Quality Project Objectives • Focus • How focused is the project objective? • Measurability • Are there concepts in the project objective that lend themselves to measurement? If so, is measurement feasible?

  10. Project Objectives -- Examples • PROMISE program participants will increase rates of employment in an integrated setting. • PROMISE program participants will increase their educational attainment. • PROMISE program participants will have increased total household income. • PROMISE program participants will decrease their dependence on public benefits.

  11. Performance Measures • How are you measuring your progress in meeting your objectives?

  12. Performance Measures • These are measurable indicators used to determine how well objectives are being met. • How will progress be assessed? • How much progress will constitute success? • How will it be known if an objective or part of an objective has been achieved?

  13. Performance Measures

  14. High Quality Performance Measures • High quality performance measures show… • What will change • How much change you expect • Who will achieve the change • When the change will take place

  15. Project Performance Measures • Project performance measures should address both the process of working towards an objective and the outcome related to meeting the objective. • Ensure a mix of both process and outcome measures. Note: The PROMISE Program has not established program performance measures.

  16. Project Performance MeasuresExamples • Objective: Program participants will increase rates of employment in an integrated setting. • Measure (process): By the end of year 2 (when), 100% (how many) program youth (who) will have an IEP with a transition plan that includes post-secondary goals, and outlines the courses, training, and independent living skills that support the achievement of the career goals (what). • Measure (outcome-ST): In years 2-3 (when), program youth (who) will complete 2 (how much) job-readiness or career exploration activities per year supporting IEP goals (what). • Measure (outcome- LT): Beginning in year 2 (when), each program youth (who) will complete 2 paid (how many) competitive work experiences (what) of up to 200 hours each at a rate of 400/year in years 2-5.

  17. Project Performance Measures Examples • Objective: Program participants will increase their educational attainment. • Measure (process): On average, during the school year (when), participants (who) will attend school frequently (what) with no more than an average of 5 absences per quarter (how much). • Measure (outcome- ST): At the end of each semester (when), all (how much) program youth participants (who) will have met academic requirements sufficient to progress toward graduation (what). • Measure (outcome- LT): All (how much) program youth participants (who) will graduate from high school (what) by (placeholder) (when).

  18. Project Performance Measures Examples • Objective: Program participants will have increased total household income. • Measure (process): 100% (how many) of program adult family members (who) will complete classes on asset building, financial planning and financial management (what) by the end of year 4 (when). • Measure (outcome-ST): 80% of (how many) program parents/families (who) who complete financial literacy training will demonstrate significant increase in knowledge of financial literacy (what) from pre- to post-training by the end of year 3 (when). • Measure (outcome- LT): All program participants (who) will set aside as least some money (how much) in a savings account (what) in years 2-5 (when).

  19. Project Performance Measures Examples • Objective: Program participants will decrease their dependence on public benefits. • Measure (process): 100% (who much) of program youth and their families (who) will participate in benefits planning (what) by the end of year 3 (when). • Measure (outcome- ST): At least 50% (how much) of program participants (who) will use SSI work incentives such as the student earned income exclusion and/or a PASS plan (what) by the end of year 3 (when). • Measure(outcome- LT): At least 25% (how many) of program families (who) will have reduced their dependence on public benefits or be on track to reduce dependence on public benefits (what) by the end of year 5 (when).

  20. Common Problems • Activities are NOT performance measures • If the best response is “Yes, we did that,” it is likely an activity (not a performance measure) • Examples of activities: • Establish coordinating councils • Hold an advisory board meeting • Conduct a training

  21. Common Problems • Performance measures need to be measurable • Examples with measurement problems: • Collaborative partnerships will be maintained • Evaluation will gauge stakeholders’ knowledge and project effectiveness • To increase the sustainability of the professional development model across the state

  22. Need additional information on writing performance measures? • All grantees are strongly encouraged to seek training on writing performance measures. • For further information on developing performance measures and logic models, see - • http://www.tadnet.org/pages/589

  23. Summary • Projects should have clear objectives that explain what the project is doing to support their overall goal(s). • Each objective should have specific performance measures to demonstrate how progress toward meeting the objective is being measured.

  24. Completing the ED 524B • The ED 524B is a required annual and final reporting form with specific instructions. • The form is used by all ED grantees and has been approved by the Office of Management and Budget (OMB). Project Directors must follow the directions listed in the Dear Colleague letter and ED 524B Instructions provided by OSEP http://www2.ed.gov/fund/grant/apply/osep/funding.html • Word or PDF versions of the forms are available at http://www2.ed.gov/fund/grant/apply/appforms/appforms.html

  25. ANNUAL PERFORMANCE REPORTS Reporting Period: For first year grants, the date is the beginning of the project through February 28th. For grants in years 2-5, it is the date from the end of the previous reporting period through February 28th. 10 1 2013 02 28 2014__

  26. ANNUAL PERFORMANCE REPORTS Budget Expenditures: Must be data or information from the business or grants office. Report expenditures for the “Reporting Period” (i.e., Budget Period and Reporting Period are the same).

  27. ANNUAL PERFORMANCE REPORTS Performance Measure Status: This will be checked “No” for all performance reports. The APR contains data for the reporting period (see #7); not the budget period. The date entered here will be the due date for your Final Performance Report, which is 90 days after the end of the grant. Signatory must have authority to sign on behalf of the institution since the grant is from the Department to the institution and not to an individual. (This person is typically not the Project Director).

  28. EXECUTIVE SUMMARY SHEET H418P13 - - - - - - Provide highlights of the project's activities and the extent to which the expected outcomes and performance measures were achieved during the reporting period. Do NOT include the project abstract.

  29. PROJECT STATUS CHART H418P13 - - - - - -

  30. PROJECT STATUS CHART H418P13- - - - - - Enter one of the project’s objectives; on subsequent pages, you will enter additional project objectives as submitted in your grant application.

  31. PROJECT STATUS CHART All measure types for the PROMISE program are “project” and should be entered as “PROJ.” Also indicate whether it’s a process or outcome measure. PROJ outcome PROJ process

  32. Project Status Chart PROJECT STATUS CHART QUANTITATIVE DATA Depending on your measure, enter either a raw number or a ratio and percentage. Enter the target number identified in the performance measure and then the actual data for this year. If complete data are not available for the measure, enter “999” (if no baseline) or “NA” in the “Raw Number” or “% “column (as appropriate) and provide an explanation at the bottom of the page. Measure #1 8 6 Measure #2 10 10 100 5 10 50

  33. Information to Include in the Explanation of Progress Section • Describe the data provided (e.g., what data collection methods were used, when were the data collected, how was a sample drawn, are there missing/incomplete data, what was the response rate, was a reliability measure taken). Your Project Officer should be able to understand and interpret the number in the chart from your description in this section. • What changes in the data occurred since last APR (i.e., trend)? • What activities were undertaken to achieve the targets? • If targets were not met, what are possible reasons? • How will activities that failed to meet targets be improved?

  34. Explanation of Progress QUALITATIVE DATA If the measure requires the collection of qualitative data, then leave the “Quantitative Data” section blank. In the Explanation of Progress section of the page, referencing the performance measure by number, report applicable qualitative data along with other information about how these data were collected, targets and activities –refer to previous slide for additional content requirements.

  35. Final Page of the Report H418P13 - - - - - - Section B: Refer to the instructions for Section B with the ED 524B Section C: Refer to the instructions for Section C with the ED 524B—put attachments here (e.g., recruitment material, evaluation instruments, journal articles)

  36. Section B – Budget Information This section is never blank! Provide an explanation if funds have not been drawn down from G5 to pay for budget expenditure amounts reported in items 8a-8c of the 524B Cover Sheet. Provide an explanation if you did not expend funds at the expected rate. Describe any significant changes to your budget resulting from modifications to project activities. Describe any changes to your budget that affected your ability to achieve your approved project activities and/or project objectives.

  37. Section B – Budget Information Do you expect to have any unexpended funds at the end of the current budget period? (Explain why, provide an estimate, and indicate how you plan to use the unexpended funds [carryover] in the next budget period). Describe any anticipated changes in your budget for the next budget period that require prior approval from the Department.

  38. Section C – Additional Information • If applicable, provide a list of current partners on your grant and indicate if any partners changed during the reporting period. Indicate if you anticipate any change in partners during the next budget period. If any of your partners changed during the reporting period, please describe whether this influenced your ability to achieve your approved project objectives and/or project activities. • Describe any changes that you wish to make in the grant’s activities for the next budget period that are consistent with the scope and objectives of your approved application.

  39. Section C – Additional Information • If you are requesting changes to the approved Project Director and/or to other approved key personnel with a proposed effective date during the remainder of the current or the next budget period, please indicate the name, title and percentage of time of the requested key personnel. Attach a resume or curriculum vitae for the proposed key personnel when you submit your performance report. • Note: Do not report on any key personnel changes that were already made during the current or previous budget period(s). Departmental approval must be requested and received prior to making key personnel changes. • Provide any other information about your project including unanticipated outcomes or benefits.

  40. Submitting the ED 524B • Submit the ED 524B at http://www.g5.gov/ (there are instructions for using G5 in the continuation packet). • A signed ED 524B Cover Sheet must be scanned and emailed in PDF format to your Project Officers.

  41. Contact your OSEP Project Officers with any questions! Due Date: May 9, 2014

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