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Office Productivity Software Standards

Office Productivity Software Standards. OPSS. Background. Requested by ITSteering Committee OPSS project team was struck in late Fall 2004 Representation from Faculty, Administrative Users, Administrative Support, Leddy Library, ITServices. IT Strategic Plan.

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Office Productivity Software Standards

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  1. Office Productivity Software Standards OPSS

  2. Background • Requested by ITSteering Committee • OPSS project team was struck in late Fall 2004 • Representation from Faculty, Administrative Users, Administrative Support, Leddy Library, ITServices OPSS Proposal

  3. IT Strategic Plan • 3.1.5 ITS shall develop standards for desktop operating systems and office productivity tools based on the established life cycle for PCs and support only the standard versions determined; OPSS Proposal

  4. Project Scope • Examine policies from other universities • Examine the usage of Office software applications on campus • Examine the impact of multiple Office software suites on campus • Recommend Office Suite standards to ITSteering Committee OPSS Proposal

  5. Respondents indicated that none had developed a policy on this topic All indicated that Microsoft Word was their dominant word processor Of the universities that provided their current form of licensing, all indicated that they made use of a Microsoft Campus agreement Situation at Canadian Universities OPSS Proposal

  6. Word-Processing (Primary) OPSS Proposal

  7. Word-Processing (Sometimes) OPSS Proposal

  8. Spreadsheet (Primary) OPSS Proposal

  9. Presentation (Primary) OPSS Proposal

  10. Microsoft Office Campus Agreement Provides primary Operating Systems, Spreadsheet, Presentation and Database applications used on campus Provides worldwide dominant word processor (Word) Corel Office Current concurrent licenses for WP8/9 ~250 users Departments have purchased personal copies of more current releases Historical word processor on campus Current Situation/Legality OPSS Proposal

  11. Incompatibility between WordPerfect and Word Incompatibility between legacy WordPerfect and new hardware Doubling of skill set required by University Community No supported version of WP available for Macintosh Users Document corruption from converting a file back and forth between Word and WordPerfect Identified Issues OPSS Proposal

  12. Efficiency • “It is very frustrating when I get attachments that have been done in WordPerfect. I can't open them because I only have Word (Macintosh) on my computer”. • “When sending out documents created in WordPerfect I often get requests within the Faculty to resubmit the same document in Microsoft Word”. • “The only issue I have is saving most documents in both Word and WordPerfect formats. It sometimes creates problems in relation to editing and I also (obviously) end up with double the files”. OPSS Proposal

  13. Communication • I feel WordPerfect should be discontinued. I feel the platform should be Microsoft Word as this seems to be the word processor used by the majority of North America today. • I find most outside agencies use Microsoft Word while many secretaries at the University use Corel WordPerfect. OPSS Proposal

  14. Potential Options • Status Quo • Standardize multiple applications • Standardize single application OPSS Proposal

  15. Recommendations • Microsoft Office to be phased in as the one supported Office Suite at the University of Windsor OPSS Proposal

  16. ITS Helpdesk to support previous two releases of major software applications Establish campus wide standard when delivering files in electronic form Microsoft Word for external departmental communication for writable files (e-mail, Web) PDF for external communication for read only files Requires further research into appropriate PDF writer Recommendations OPSS Proposal

  17. Recommendations • Purchase site license of WordPerfect 12 • Allow for file conversion with Word 2002/2003 documentation • Provide transition vehicle to Microsoft Word OPSS Proposal

  18. Implementation – Year One • Corel Office 12 (WordPerfect) made available to faculty and staff who require it through the UWin Software Depot • Directed Microsoft Word training made conveniently available to all faculty and staff OPSS Proposal

  19. Implementation – Year Two • All electronic writable correspondence and Web based correspondence delivered in Microsoft Word format • All electronic readable correspondence and Web based correspondence delivered in PDF* • IT Services Helpdesk support discontinued for Corel Office 8, 9, 2002, 11 and Microsoft Office 97, 2000 • Continuation of dedicated Microsoft Word Training OPSS Proposal

  20. Implementation – Year Three • Termination of all new Corel Office Suite installations in compliance with Corel Office campus agreement • Discontinue IT Services HelpDesk support for all Corel Office Suites at the conclusion of year three of the implementation plan OPSS Proposal

  21. Implications • SIS • VIP OPSS Proposal

  22. Costs • Corel Office Suite 12 Site license • $31,000 (60% due at contact signing/ 40% due at year two) OPSS Proposal

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