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April – June 2012/13 First Quarter Financial Report

Overview of budget allocation and expenditure for key programs, including Secretary's office, Corporate Services, Policy and Research, Monitoring and Evaluation, and Partnerships.

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April – June 2012/13 First Quarter Financial Report

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  1. April – June 2012/13 First Quarter Financial Report Civilian Secretariat for Police Presentation to Portfolio Committee on Police (10th October 2012)

  2. VISION AND MISSION Vision A transformed & accountable Police Service that reflects the values of our developmental State Mission To provide efficient and effective civilian oversight over the SAPS & enhance the role of the Minister of Police.

  3. ORGANISATIONAL OVERVIEW The following are the key programmes. These programmes represent the general purposes (objectives) on which funds are expended. • Administration • Office of the Secretary • Legislation • Corporate Services • Policy & Research • Monitoring & Evaluation • Partnerships

  4. INTRODUCTION • Generally, expenditure patterns improved with the exception of the under spending in the M & E and Corporate Services (HR) • The pattern in Corporate Services (HR) relates largely to training and the capatization, linked to the finalized organogram • Overspending in the Partnership unit relates predominantly to the increase in the number of public participation events & provincial workshops • These provincial workshops included training to ensure annual targets are met with regard to provincial implementation of CSF

  5. 2012/13 BUDGET ALLOCATION

  6. Expenditure April – June 2012/13 (Linear benchmark for 3 months of financial year = 25%)

  7. Expenditure April – June 2012/13 Graphical Illustration * Although each program is expected to spend 25% per quarter, this is not always possible due to project planning

  8. OFFICE OF SECRETARY OF POLICE • Purpose of the programme: The purpose of the programme is to ensure that staff of the Civilian Secretariat for Police are supported to operate in a conducive work environment and ensure improved service delivery • The Office of the Secretary consist of the following posts: • The Secretary of Police (DDG) and PA • Director Strategic Management • Assistant Director: Information • Senior Administration Officer • Senior Admin Clerk

  9. 2012/13 BUDGET ALLOCATION & EXPENDITURE * Because the Chief Director: Legislation has not been appointed yet, the budget for the Legislation Directorate was placed under the Office of the Secretary

  10. EXPLANATION FOR OVER/UNDER EXPENDITURE • There are no major over or under expenditure patterns for the Office of the Secretary • There is no impact on service delivery

  11. CORPORATE SERVICES • Purpose: To provide efficient and effective administrative and financial support services to the Secretariat • Sub – Programmes • Finance • Human Resources • Supply Chain • Auxiliary Services

  12. 2012/13 BUDGET ALLOCATION & EXPENDITURE

  13. EXPLANATION FOR OVER/UNDER EXPENDITURE • The under expenditure is related to: • The late finalization of the organogram • Procurement processes only to be finalized after the appointment of new staff • Tighter financial controls are now in place in anticipation of staff increase • There will be no major impact on service delivery

  14. CHIEF DIRECTORATE: POLICY AND RESEARCH Purpose: The purpose of the sub-programme is to provide quality research, policy & legislative advice to the Secretary and the Minister • Sub – Programmes • Policy and Research

  15. 2012/13 BUDGET ALLOCATION & EXPENDITURE

  16. EXPLANATION FOR OVER/UNDER SPENT • There is no major over or under expenditure pattern for the unit • There is no major impact on service delivery

  17. CHIEF DIRECTORATE: MONITORING AND EVALUATION • Purpose: To provide efficient and effective oversight over the SAPS through monitoring and evaluation • Sub – Programmes • Service Delivery and Performance Audit • Policy Compliance • Provincial Coordination

  18. 2012/13 BUDGET ALLOCATION & EXPENDITURE

  19. EXPLANATION FOR OVER/UNDER EXPENDITURE • The under expenditure of budget relates to: • Revision of the M & E tool and training related to the tool reduced the number of police station visits • The Domestic Violence Act handover process started only after the IPID Act was implemented • The impact on service delivery will not be major as indicators will be addressed in the other quarters of the financial year

  20. CHIEF DIRECTORATE: PARTNERSHIP Purpose: The purpose of the programme is to mobilize role-players, stakeholders and other partners in the fight against crime Sub – Programmes • Civil Society Partnerships • Intergovernmental Partnerships • Community Outreach Programmes • Crime Prevention Private-Public Partnerships

  21. 2012/13 BUDGET ALLOCATION & EXPENDITURE

  22. EXPLANATION FOR OVER/UNDER EXPENDITURE • The over spending was due to target set that were exceeded: • Increase in public participation programmes • Additional CSF workshops after finalization of CSF policy • Preliminary workshop with partners in preparations for launching second hand goods campaign • The impact will be that all targets will be met in the financial year

  23. THANK YOU ENKOSI DANKIE

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