Idaho Safe Routes to School Program (SR2S)

1. Pre-application Workshop Idaho Safe Routes to School Program (SR2S)

2. Training Agenda • Introductions • Program Background • Why we need SR2S • Local Programs • Idaho SR2S Guidelines and Application • Federal Aid and Reporting Requirements • Application Deadlines • Questions

3. Background • Congress funded SR2S in 2005 SAFETEA-LU • Make walking and bicycling to school safer and routine for K-8 Grade • SR2S = 5 E’s • Education • Encouragement • Engineering • Enforcement • Evaluation

4. Fewer Kids Walking and Biking • Kids walking to school dropped 23% -1969 • 2001- Kids living 2 miles went from 25% to 60% Source: CDC 2005 and National Household travel survey

5. Top 4 reasons National Center for Safe Routes to School Parent Surveys • #1- Distance 62% • #2- Traffic danger 30% • #3- Adverse weather 19% • #4- Crime 12%

6. Community Design Land use patterns have become spread out and disconnected • Suburban pattern • Traditional town site Drawing by Duany Plater Zyberk, in ITE Journal 1989;59:17-18

7. School Location - Neighborhoods • Eagle Idaho Site boundary ½ mile walking radius 1 mile walking radius Original Eagle School site

8. Consequences - Inactive Lifestyle • Inactivity contributes to rising health complications • 30 hrs of TV or screen time per week average = 4hrs per day • Kids need 60 minutes of moderate activity per day • Shorter lifespan than any generation before

9. Youth Overweight Rates Tripled past 40 years (National Center for Health Statistics)

10. Low Activity = Higher Obesity • Childhood Obesity is reaching epidemic proportions = increased Type II Diabetes Health impacts of low activity Source: Surface Transportation Policy Partnership, Mean Streets 2000

11. Consequences - Air Quality and Congestion Congestion at schools is worsening • up to 25% of peak hour trips are created by parents driving kids to school = increases of asthma and other chronic respiratory diseases.

12. Consequences Air Quality • 1996 Summer Olympic Games banned single occupant cars in downtown Atlanta • Morning traffic – ä 23% • Peak ozone – ä 28% • Asthma-related events for kids – ä 42% (Journal of the American Medical Association [JAMA], 2001) Atlanta, GA

13. SR2S National movement to reverse this trend • Idaho receives $1 million per year • Fund projects ranging from $1,000-$100,00 projects since 2007 • 10-30% Primarily Education & Encouragement programs • 70-90% Engineering improvements • Partnerships essential

14. Benefits of SR2S Projects • Reduce congestion around school • Transportation cost savings for schools • Encourages healthy habits • Teaches bicycle and pedestrian skills • Makes better drivers

15. Idaho Funded Projects • Sandpoint • Coeur d’Alene • Priest River • Troy • Kooskia • Moscow • Nampa • Boise • Idaho Falls • Ririe • Wilder • Lewiston • American Falls • Ucon • Grace • New Plymouth • Rathdrum • Iona • Emmett • Rockland • St. Anthony • Rexburg • Aberdeen • Jerome • Potlatch • Mountain Rides TA • Middleton • Malad • Dayton • Hailey • Bellevue • Ketchum • Ada County Highway District • Driggs

16. All costs must directly support goals of the program • Eligible • Sidewalk • Paint upgrades • Sign upgrades • Multi-use pathways • School zone flashing beacons • Bike racks • Education materials • Safety equipment • Coordinator salaries • Encouragement incentives • Ineligible • Paid advertising • Individual large prizes e.g. bikes • Landscaping • Law enforcement • Crossing guard salaries • Prizes or gifts that have not been preapproved

17. Non-Infrastructure projects– Bonneville School District #93 • Parent lead Walking School Bus • Student Safety Patrol • International Walk to School Day District wide • District #93 and #91

18. Boise School District & YMCA • Largest non-infrastructure project • 39 schools • Steering committee meets every other month • ACHD, School District, DEQ, Boise Police Department, PTO, School Principals • Treasure Valley Cycling Alliance

19. The bike rodeo…90 minutes • The layout • Six stations • Bike check • Helmet fitting • Rules of the road • Starting, signaling, stopping, turning (on-bike) • Straight line riding and scanning (on-bike) • Healthy treats/parents station Treasure Valley Cycling Alliance Street Smart Cycling

20. SR2S Application Planning • 3E’s • Education • Encouragement • Evaluation • 2E’s • Engineering optional • Enforcement encouraged Well planned projects can hit the ground running!

21. Lewiston’s Program • Started in 2007 - McGhee Elementary • 2008 – Centennial Elementary and the Boys & Girls Club • 2009 – McSorley Elementary • 2010 – SR2S Coordinator hired • Today 7 schools focus – encouraging students to walk and bike, parents to allow students to participate, and educate drivers on traffic laws in school zones

22. FY 2009 and 2010 – Burrell Avenue – Centennial Elementary and Boys & Girls Club $50,000 for sidewalk $5,000 for Non-infrastructure SR2S constructed 1/4 mile sidewalk; City constructed 1/4

23. Moscow’s Polar Walk- February “Morning Laps”- all can participate Parents serve Hot cocoa

24. Helmet Use for Brain Safety WSU Speech and Language Professor, Amy Meredith, presents brain and bike safety education in classrooms and helmet fitting on Walk and Roll days.

25. Fill the Racks- May Bike Month

26. University of Idaho Graphics Design Student Intern

27. Application Summary Sheet - P.1 • Who is the sponsor? • How many schools altogether? • How many total students will be reached? • What is the average walking distance? • How many of students living within walking distance? • What are the project goals for walking and biking? • Title-Infrastructure must be the location of project? • Brief project description

28. Application Summary P.1 Continued • Funding Amount Requested • Maximum infrastructure $100,000 • Maximum non-infrastructure $50,000 • How much of total for coordinator position? • List years previously funded and total awarded? • One original and one photo copy- no staples please!

29. Contact/Sponsor Information- P.2 • Who can I contact for questions about the application? • Federal Identification Number if you have one • Metropolitan Planning Organization - Letters • Funding commitment - Reimbursement • Progress reports - Required • 5EAP - Required • Will non-infrastructure be a stand alone project if only part funded? • Sponsor certification statement- • Agree to pledge funds to the project • Enter into State/Local Agreement • Comply with Title VI Equal Employment Opportunity employer requirements for Federal-Aid projects • NO match, NOT a grant • REIMBURSEMENT program

30. Application Section 1-P.2 • Why is active transportation a priority? • School Site Assessment Form • Know what the issues impeding active transportation choices • Create an inventory of the school site and surrounding streets • Look at issues that arise during school arrival and dismissal times • “Appendix J” of SR2S guidelines

31. Application Section 2- P.3 • Partnerships and Stakeholders • Decision makers and local leaders • School principal, city leaders, law enforcement, bicycle and pedestrian advocates, health care, and local transportation agencies • People who can commit local resources to making it possible for students to walk and bike to school • What is their role? • Are they actively involved in some capacity or serve on the school task force • Have partners help conduct school site assessments to help them understand the issues • Provide letters of support, at a minimum get signatures

32. Application Section 3 P.5 • Public input process • What kind of outreach has been conducted to involve the public and garner community support • How do you plan to inform the public about the future planned project • Are there local policies that support connectivity • What has already been accomplished

33. Application Section 3- P.6 • Identify existing safety measures already in place • Identify existing Health and Wellness policies in place at participating schools

34. Application Section 4 P.6 • School arrival and dismissal procedures • Existing policies • Planned changes • Pedestrians • Bicyclists • School buses • Private vehicles • Current traffic counts- Local Highway Technical Assistance Council (LHTAC) • Will the SR2S project help to fix current issues?

35. Application Section 5 P.7 • Identify current barriers to active transportation • Prioritize list of items here H-M-L • Provide details on at least top three High priorities • Use School Site Assessment form from guidelines

36. School Site Assessment • Sidewalks and Bicycle Facilities • Student pick-up and drop-off areas • Bus Loading Zones • Visibility (adjacent to school site) • Traffic Signs, Speed Control, Signals, and Pavement Markings

37. Application Section 6- P.8-12 • 5E’s of SR2S • Suggested, but not limited to, list of strategies that can be used to address the issues identified in Section 5, to help achieve the goals established in Section 1 • Use worksheets to illustrate the following: • Issue , Strategy, Action Item, Responsible Party, Timeframe • Worksheets are expandable to allow detail and combine to create the 5E Action Plan (5EAP) • Example completed worksheet in the guidelines P. 14

38. 5EAP Encouragement : Organize a special walking event • Plan the first Wednesday of October every year • Register your school www.walktoschool.org 1-3 mths • Send home flyers, hold assembly: 1-3 mths • Get public officials involved: 1-3 mths • Required to have two special events fall and spring 6-9 mths • PTA/PTO names

39. International Walk to School Day Get officials involved!

40. Application Sections 7& 8 • 7: School Data • How was date collected? • How many students on free or reduced lunch, what’s the average community income? • How are students getting to school? • 8:Task Force • Small steps-success that can be duplicated

41. Section 9 Maps • Make color maps of your choice to show the walking and biking attendance boundaries • Aerial photos must be provided for infrastructure proposals • Show any relevant information that will help the SR2SAC understand the situation • Use Google Maps to show the preferred walking and biking map routes or aerial photos http://maps.google.com/ • Instruction through an easy tutorial on how to create custom Google maps is available on YouTube. http://www.youtube.com/watch?v=ADbeCHQLUpk&feature=channel

42. Application Section 10 • Cost Estimate for Non-Infrastructure • Local coordinator funding- wage, benefits, stipends • Educational materials, Encouragement incentives, Special Event costs • Indirect cost requests must be accompanied by a letter from the organization's accountant • Appendix I-Coordinator’s role and work plan, supervisor name and what kind of services will they need • Timesheets must be submitted with the supervisor’s signature for reimbursement

43. Bike Helmets • Donna M. Vasquez • Bike/Ped Grants/Contracts Officer • Phone(208) 334-8102 • Fax (208) 334-4430 • Office of Highway Safety • Idaho Transportation Department • Local business

44. Infrastructure Sections 11-12 • 11:Types of engineering improvements • Appendix II • Maintenance • Utilities, • Project design • Jurisdictional feedback • 12:Cost Estimate • Appendix III • Sidewalk/Multi-use path • Appendix IV • Crosswalks • ITD Forms • 0166 Concept Report • 0211Environmental Checklist

45. Roadway Prism • ROADWAY PRISM DEFINITION • For the purpose of this manual, the roadway prism is defined as the portion of the graded roadway upon which the sub-base, base, surfacing, pavement, shoulders, curb, sidewalks, median or other incidental facilities that are constructed on the National Highway System (NHS). If the project is constructed off of the NHS the roadway prism excludes curb, gutter and sidewalks. • Local roads can use local or ISPWCstandards if not impacting roadway prism • ITD standards must be used on state highways • Work outside of the roadway prism off a state highway it excludes the curb, gutter and sidewalk

46. Federal-Aid Project Requirements • All projects must follow Title 23 rules and regulations • State/Local Agreements • Authorization to proceed prior to incurring costs, etc.  • Davis Bacon prevailing wage rates • Comply with Title VI Equal Opportunity Employer provisions and ADA (Americans with Disabilities Act) • Materials Phase Reports • Cultural & Historical Reports • Cat Ex • ADA • http://safety.fhwa.dot.gov/saferoutes/guidance/

47. Infrastructure Project Requirements • Work must be competitively bid regardless of cost, local agencies cannot do the work themselves (no Force Account) • Competitive bidding, even for projects not located within the right-of-way of a federal-aid highway • 30 days to advertise after authorization is given • Pre-project conference with ITD District contacts Page 35 guidelines • See SR2S Project Manual at : www.itd.idaho.gov/sr2s/Tools

48. Obligation V Award & P.S.&E. • Awarded projects are not funded until they are actually obligated • To obligate a complete Plans, Specifications and Estimates Package (PS&E) must be approved by ITD • PS&E is due to ITD HQ by October 1 • Once approved the sponsor has 30 days to advertise the project • Fiscal Year 13 projects are due October 1, 2012 • First reviewed by ITD Districts, so they need 1-2 months to review and catch issues that would cause it to be rejected at Headquarters

49. SR2S 5E Action Plans (5EAP) • Each of the issues identified in Section 6 must have the following • Strategy • Description • Action Item • Responsible Party • Timeframe • Status • 5EAP Worksheets submitted with the application • Updated periodically as the project develops • Working document that helps demonstrate what the project accomplished

50. Non-Infrastructure Reimbursement • Prior approval to purchase goods or services • Provide proof of payment and invoice • 2 Progress reports on non-infrastructure projects with the 5E’s Action Plan updated • 2 Newsletters per year • 1 Final report summary with the 5E’s Action Plan • If we have a “Failure to Communicate” will mean no reimbursement until repots are submitted