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CIO Council Briefing: IT Contingent Labor Program

CIO Council Briefing: IT Contingent Labor Program. Hubert D. Harris, PMP IT Category Manager Supply Chain Management Division November 4, 2009. www.vita.virginia.gov. 1. Agenda. Agency Challenges Program Challenges Operational Review findings Benefits of program changes

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CIO Council Briefing: IT Contingent Labor Program

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  1. CIO Council Briefing: IT Contingent Labor Program Hubert D. Harris, PMP IT Category Manager Supply Chain Management Division November 4, 2009 www.vita.virginia.gov 1

  2. Agenda • Agency Challenges • Program Challenges • Operational Review findings • Benefits of program changes • Interim/Next Steps • Future Vision • Agency Participants

  3. Agency Challenges • Business need require that IT solutions be developed quickly • Loss of agency autonomy due to VITA • Loss of business relationship with suppliers • Displeasure expressed with SMSA and Advanced IT Resources contracts during Operational Review: • Quality of contract workers • High administrative costs resulting from layering • Need for flexibility • Need for more procurement options for staffing IT contingent labor • Agencies perceive that SMSA is more expensive

  4. Program challenges • No talent management • No policies, standards, and guidelines exist to balance IT talent needs with HR and Procurement regulations • No consensus among customer agencies, suppliers, DHRM or VITA on program direction • No system for managing talent and $100M in spend • No transparency into spend • Inconsistent processes

  5. Operational Review findings Included in current program • Enlist an Advisory Committee for IT Staff Augmentation • Formed in September 2008 (DOC, VDOT, VDH, DSS, DOE, DHRM, VCCS) • Chief of Staff (CoS) appointed Governor’s IT Contingent Labor Steering Committee in December 2008. Meets bi-weekly • Members include SoT, SoF, DHRM, and CAO • Amend law, policies and procedures to optimize human capital • DHRM and CAO have human capital responsibilities in Code • New internal controls created by CoS with exceptions approved by SoT, DHRM, and CAO • Achieve SWaM goals • Assist smaller agencies in IT Staff augmentation procurement

  6. Operational Review findings Included in solicitation • Enlist an Advisory Committee for IT Staff Augmentation • Agency participation in solicitation (VDOT, VDH, and DSS) • Agency participation in implementation • Implement an open network model with vendors pre-qualified for IT staff augmentation and consulting • Rate the performance of any vendors and contractors used • Centralize reporting • Provide training and change management for the new process

  7. Benefits of program changes • Reduce costs and layers in order to save agencies money • Establish volume discounts that further lower administrative fees • Align bill rates with job description and technology used • Increase flexibility by adding new consulting categories and adding new qualified suppliers to the open network • Common engagement process for staff augmentation and deliverables-based eases agencies burden • Eliminate duplicate data entry through interface with eVA procurement system, simplifying the ordering process • Ability to capture data on agency talent needs while providing transparency, control and oversight, using a robust technology-based solution

  8. Interim Steps (next 60-90 days) • Contract to be awarded early 2010 (underway) • IV&V job description and rate established (completed) • SMSA contract extended for interim/contingency* (completed) • Renew existing SMSA resources for 6 months (Nov 9 – Dec 18) • Migrate hourly AIT resources to SMSA at no additional cost to agencies for six months • Establish workgroups for implementation and go-live • Agency Advisory Council (HR, IT, Procurement, MSP & VITA) • Supplier Outreach Council (Sub-contractors, MSP, & VITA ) • Supplier Diversity Council (SWaM suppliers, MSP & VITA) Note: SMSA will be terminated when the new MSP solution is available

  9. Future Vision • Enhance the quality and talent of the IT workforce • Continue to protect COV by mitigating and transferring co-employment risk from agencies to suppliers • Create value to taxpayer by controlling cost and leveraging spend

  10. IT Staff Augmentation Advisory Committee Members • Dr. Jim Burns, VDH • Rick Davis, VADOC • Mary Clarke, VDOT • Don Rainey, DSS • Wiley Rowsey, DOE • Chris Lee, VCCS • Diane Anderson, DHRM • Jim Roberts, VITA

  11. IT Contingent Labor Steering Committee • John McDonald, Deputy Secretary of Technology • Craig Burns, Deputy Secretary of Finance • Sara R. Wilson, DHRM • Peggy Feldmann, CAO

  12. RFP Team • VDOT • VDH • DSS • DHRM • VITA Team is comprised of HR, IT, and Procurement subject matter experts from:

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