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Develop and implement food safety program. Food safety Auditing. Food Safety Program. What is Auditing. Audit will determine Procedures are appropriate this includes all sites, process steps, different shifts in all areas.
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Develop and implement food safety program Food safety Auditing Version 1; Dec. 2009 Hubert Kruschina
Food Safety Program Version 1; Dec. 2009 Hubert Kruschina
What is Auditing Audit will determine Procedures are appropriate this includes all sites, process steps, different shifts in all areas. Documented and implemented, assessed for effectiveness and corrective action recorded Procedures are followed Procedures are affective methods are appropriate, monitoring frequency, adequate corrective actions Records demonstrate achieved results. records are with in limits, adequate corrective actions, review and training carried out Version 1; Dec. 2009 Hubert Kruschina
The roll of an Auditor Version 1; Dec. 2009 Hubert Kruschina
Who has to be audited Class 1 • Class 1 • Class 1 food businesses include those serving food to hospital patients; aged care facility residents, children in long day care, and meals on wheels kitchens. • Class 1 food premises food premises are required to have a food safety program and a food safety supervisor • All class 1 food businesses that choose to develop their own independent (or "non-standard") food safety programs (FSPs) must be audited annually by a Department of Health (DH)-approved food safety auditor. • Class 1 businesses with independent food safety programs will also need to undergo an annual assessment of compliance with their FSP by their local council. • This means Audits per year TWO Version 1; Dec. 2009 Hubert Kruschina
Who has to be audited • Templates for Class One • Templates can be registered with DH that would enable a class 1 premises to develop a standard food safety program. • There are no such templates registered currently. • Should this occur in the future, class 1 premises using such a standard food safety program would need to undergo two annual assessments of compliance: • Once by council and once by a DH-approved auditor. Version 1; Dec. 2009 Hubert Kruschina
Who has to be audited Class 2 • Class 2 are other premises that handle potentially hazardous unpackaged foods • Class 2 food businesses that choose to develop their own independent ("non-standard") food safety program must be audited annually by a DH-approved food safety auditor. • Class 2 businesses using a DH-standard food (framework) safety program must undergo an annual assessment of their premises and compliance with the FSP and food safety standards by council. Version 1; Dec. 2009 Hubert Kruschina
Exemption from the need for a food safety Program • There is an Exemption from the need for a food safety program and supervisor for certain community groups that are: • Class 2 food premises; and • the proprietor is a community group; and • the majority of persons involved in the handling of the food sold at the premises are volunteers; and • the food handling activity takes place at the premises for a maximum of two consecutive days at any one time; Version 1; Dec. 2009 Hubert Kruschina
Class 3 Audits • Class 3 are premises handling unpackaged low risk foods, selling potentially hazardous pre-packaged foods, or the warehousing or distribution of pre-packaged foods • Class 3 premises supply or handle only low risk foods, they are not required to have a food safety program. • They do not need to be audited. • class 3 food premises are required to keep the minimum records Version 1; Dec. 2009 Hubert Kruschina
Class 3 food premises • Class 3 food premises need to keep completed basic records about certain food safety practices onsite. • This includes details about suppliers, and about potentially hazardous food. • The required records are outlined in the declaration made under the Act in the Victoria Government Special Gazette No. S241 Friday 25 June 2010. • Class 3 food premises that are currently registered with their council can continue to use their existing food safety program if they wish, instead of changing over to the new "minimum records" at this stage. • However, when these businesses renew registration with their council they will need to ensure that they keep the minimum records from that time onwards. • Newly registered class 3 food premises must keep the applicable declared minimum records. Version 1; Dec. 2009 Hubert Kruschina
Class Three Premises • Class three premises are ones that: (a) the handling of unpackaged low risk food; or (b) the warehousing or distribution of pre-packaged foods; or (c) the sale of pre-packaged potentially hazardous food; or (d) the sale of shell eggs; or (e) offering members of the public a free sample of a potentially hazardous food for immediate consumption if – (i) that food is, or will be, available for sale at the premises in a packaged form; and (ii) the sample is offered for no more than four hours; or (f) the sale of ready-to-eat, potentially hazardous food by a community group if – (i) all of the food is cooked on site with the intention of being served immediately; (ii) the majority of persons involved in the handling of the food are volunteers; and (iii) this activity takes place at the premises for a maximum of two consecutive days at any one time Version 1; Dec. 2009 Hubert Kruschina
Class 4 Premises • Class 4: premises that only retail pre-packaged low risk foods, and certain other low risk or occasional activities including: • Sausages that are cooked and served immediately, with or without onions cooked at the same time, and bread and sauce – when cooked and sold at a temporary food premises or by a non-profit body; or • packaged or covered cakes (other than cakes with a cream filling) at a temporary premises by a community group; or • Biscuits, tea or coffee (with or without milk or soymilk) at a temporary premises by a community group; or • Wine tasting for members of the public, which may include the serving of cheese or low risk food that has been prepared and is ready to eat; or • Fruit or vegetables; for sale to members of the public or the wholesale as whole (uncut) fruit or vegetables • Cut fruit or vegetables serving and handling and low risk food to children at a sessional children’s service. Version 1; Dec. 2009 Hubert Kruschina
Class 4 Auditing • Class 4 are not required to have a food safety program. • They do not need to be audited • class 4 food premises do not need to be registered Version 1; Dec. 2009 Hubert Kruschina
What is required in an audit? • A food safety audit be conducted at declared interval(s) to determine whether a food safety program: • has been complied with during the period covered by the audit; and • is still adequate at the date of the audit; • The business is complying with the Food Safety Standards (in the Food Standards Code); • The business has completed all required records; • The business has addressed non conformances identified previously; • The audit of a food safety program must be conducted by a DH-approved food safety auditor certified as competent to conduct an audit of such a premises. Version 1; Dec. 2009 Hubert Kruschina
How to obtain this information Information which can be proven to be true, obtained by objective means such as: Visual – looking at records, observing procedures & workflow Interviewing – direct questioning operators, suppliers, supervisors and managers Use of scientific testing facility to confirm microbiological and chemical limits are being followed Version 1; Dec. 2009 Hubert Kruschina
Types of Audits System Audits Looks at whole system of company Compliance Audit follows a procedure across a department or product Internal 1st party Us at us External 2nd party Outsider on us (customer) Extrinsic 3rd party Council or independent auditor Version 1; Dec. 2009 Hubert Kruschina
Two Definitions of types of audits • AUSTRALIA NEW ZEALAND FOOD STANDARDS CODE: • A first-party audit is an audit that the business conducts itself to assess if the food safety program is being followed. First-party audits are not recognised as audits under this clause. • These audits must be conducted by a government-approved auditor. • A second-party audit is an audit conducted by a government-employed or government-contracted • auditor. • A third-party audit is an audit conducted by an independent certified auditor.9 Version 1; Dec. 2009 Hubert Kruschina
Audit Planning Planning What is audited? processes, products, HACCP, Site inspection, FSP complaisance Scope of the Audit Boundary – how much of the process you are looking at (food safety only) What procedure do you seek to audit Audit schedule How often are you going to audit Version 1; Dec. 2009 Hubert Kruschina
Audit check list It is desired to use a check list for auditing as it • keeps the Auditor focused • Defines the scope of the audit • Ensure all aspects are covered • Provides evidence of audit findings Audit check list assist by giving auditor a series of questions to find answers for. Version 1; Dec. 2009 Hubert Kruschina
Compliance & non Compliance Assessing findings, Items of the check list may be: Acceptable When FSP is correctly followed Unacceptable When deviations from the set limits and procedures are found evident Or when it does not meet local legal requirement Version 1; Dec. 2009 Hubert Kruschina
Unacceptable findings can be divided too: • Observations not serious or not usually occurrences They need to be brought to attention to prevent this form happen again • Non Conformances unsafe product failure to comply with critical limits failure to take corrective actions not complaint with process failure to address hazard failure to meet regulatory standard Version 1; Dec. 2009 Hubert Kruschina
Non Conformances This resulted form a failure to comply with the requirement of the standard, -missed identification of Hazards -control measure not met -no documentation or missing parts of -not supervised and monitored controls -failure to take corrective actions and keen records Version 1; Dec. 2009 Hubert Kruschina
Non conformances are classed in 3 categories: Critical: Product is unsafe and will likely cause an incident It represent an serious food safety risk and will most likely lead to food recall Major: Failure to meet specific limits The process does not match practice Procedure is ineffective in controlling hazards It represent an immediate and serious food safety risk and will most likely lead to food recall Minor: Slight deviation of practice not fully documented yet It represent a potential food safety risk Version 1; Dec. 2009 Hubert Kruschina
Audit Report Summery of findings include • Compliances of procedures • Compliances of support programs • Observations during audit • Areas of improvement • List of “CAR” (corrective action required) CAR’s require to show objective findings of specific non conformance and failure to meet set standard and requirement of the FSP This information will allow the Auditee to rectify the problem and prepare a solution to be implemented in order to gain complaisance back, and ensure food safety. Version 1; Dec. 2009 Hubert Kruschina
Primesafe • If your business sells, transports or prepares mainly meat (like a butcher), Poultry Processing, or seafood (like a fishmonger) then you should be registered with Primesafe (they can be contacted on 9685 7333). • PrimeSafe is a Statutory Authority operating under the Meat Industry Act 1993 and Seafood Safety Act 2003 to regulate the safety of meat, poultry and seafood across Victoria.
Meat Processing and Sales • Meat Processing Facility:As a condition of licence the licensee must ensure arrangements are made with a contracted Accredited Certification Body for an auditor to be present at the facility within the first seven days of operation. Weekly quality control audits continue until a quality assurance program is implemented. • Retail Butcher Shop:All Retail Butcher Shop licensees are required to have in place a food safety plan. The licensee must ensure that the contracted Accredited Certification Body has completed an audit of the food safety plan within seven days of operation. Version 1; Dec. 2009 Hubert Kruschina
Seafood Processing & Harvesting • Seafood Processors must Engage an approved Accredited Certification Body. To enable the Food Safety Program to be audited, • The licensee must select a PrimeSafe approved Accredited Certification Body. Version 1; Dec. 2009 Hubert Kruschina
Dairy Food SafetyVictoria • If your business sells, makes, transports or prepares mainly dairy products (like a dairy or cheesemaker), then you should be registered with Dairy Food Safety Victoria • (they can be contacted on 9810 5900 or at their website www.dairysafe.vic.gov.au).
Dairy Food Safety Victoria • Dairy Food Safety Victoria (DFSV) is the independent regulator of Victoria’s dairy industry. DFSV ensures that national and international food safety standards are met. • They do this by licensing all dairy premises operating in Victoria’s dairy industry and approving and ensuring compliance with food safety programs Version 1; Dec. 2009 Hubert Kruschina
Mixed Premises • However, if you run a butchers or dairy operation within a mixed premises, e.g. A supermarket, you still need to registered with your local Council under the Food Act, • but you will need to read and comply with the Victorian Standard for the Hygienic Production of Meat at Retail Premises (November 1988) which you can get from Primesafe and or Dairy Food Safety Victoria • (PrimeSafe can be contacted on 9685 7333).