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IEEE R10 Meeting Training /Workshop Session Chapter Support

IEEE R10 Meeting Training /Workshop Session Chapter Support. March 26, 2006 at Chang Mai R10 Meeting IEEE R10 Regional Chapter Coordinator Miki Yamamoto. Chapter Support. Role of Chapter Current status of Chapters in R10 Chapter Formation To keep a formed Chapter “active”

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IEEE R10 Meeting Training /Workshop Session Chapter Support

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  1. IEEE R10 Meeting Training /Workshop SessionChapter Support March 26, 2006 at Chang Mai R10 Meeting IEEE R10 Regional Chapter Coordinator Miki Yamamoto

  2. Chapter Support • Role of Chapter • Current status of Chapters in R10 • Chapter Formation • To keep a formed Chapter “active” • Chapter Support Program • Tools/Information/Funding • Distinguished Lecturer Program (DLP) • Rejuvenation of inactive Chapter

  3. Society/Section/Chapter • A Society is a technical conglomeration of Members • There are 38 Technical Societies under the IEEE operation. The Society Members are all over the world. • A Chapter is the Union of Societies and Sections • A Chapter is the technical subunit of IEEE Section

  4. Grassroots Organizations • Section • Chapter • Student Branch

  5. Chapter (1) • 38 Societies (# of Possible Chapters) (Code) • Aerospace and Electronic Systems Society ( AES-10) • Antennas and Propagation Society (AP-03) • Broadcast Technology Society (BT-02) • Circuits and Systems Society (CAS-04) • Communications Society (COM-19) • Components Packaging, and Manufacturing Technology Society (CPMT-21) • Computer Society (C-16) • Consumer Electronics Society (CE-08) • Control Systems Society (CS-23) • Council on SuperConductivity • Dielectrics and Electrical Insulation Society (DEI-32) • Education Society (E-25) • Electromagnetic Compatibility Society (EMC-27)

  6. Chapter (2) • Electron Devices Society (ED-15) • Engineering Management Society (EM-14) • Engineering in Medicine and Biology Society (EMB-18) • Geoscience & Remote Sensing Society (GRS-29) • Industrial Electronics Society (IE-13) • Industry Applications Society (IA-34) • Information Theory Society (IT-12) • Intelligent Transportation Systems Council • Instrumentation and Measurement Society (IM-09) • Lasers & Electro-Optics Society (LEO-36) • Magnetics Society (MAG-33) • Microwave Theory and Techniques Society (MTT-17) • Nanotechnology Council • Nuclear and Plasma Sciences Society (NPS-05)

  7. Chapter (3) • Neural Networks Society (NN-11) • Oceanic Engineering Society (OE-22) • Power Electronics Society (PEL-35) • Power Engineering Society (PE-31) • Product Safety Engineering Society • Professional Communication Society (PC-26) • Reliability Society (R-07) • Robotics & Automation Society (RA-24) • Sensors Council • Signal Processing Society (SP-01) • Society on Social Implications of Technology (SIT-30) • Solid-State Circuits Society (SSC-37) • Systems, Man, and Cybernetics Society (SMC-28) • Ultrasonics, Ferroelectrics, and Frequency Control Society (UFFC-20) • Vehicular Technology Society (VT-06)

  8. Current Status of Chapters in R10 (1) • Australian Capital Territory 4+J4 • Bangalore 7 • Bangladesh 1 • Beijing 28 • Bombay 6 • Calcutta 7 • Changwon 0 • Daejeon 1+J3 J means joint chapter with adjacent section

  9. Current Status of Chapters in R10 (2) • Delhi 6 • Fukuoka 4 • Gujarat 2 • Hiroshima 1 • Hong Kong 14 • Hyderabad 2 • India Council 7 • Indonesia 1

  10. Current Status of Chapters in R10 (3) • Islamabad 0 • Japan Council 36 • Kansai 3 • Karachi 2 • Kerala 4 • Kharagpur1 • Kwangju 0 • Lahore 3 • Madras 5

  11. Current Status of Chapters in R10 (4) • Macau 2 • Malaysia 11 • Nagoya 0 • New South Wales 7+J4 • New Zealand North 2+J4 • New Zealand South J4 • North Queensland 1 • Queensland 6 • Republic of Philippines 0

  12. Current Status of Chapters in R10 (5) • Sapporo 0 • Sendai 2 • Seoul 21+J3 • Shikoku 0 • Singapore 22 • South Australia 4+J4 • Sri Lanka 1 • Taegu J3

  13. Current Status of Chapters in R10 (6) • Tainan 7+J1 • Taipei 25+J1 • Thailand 6 • Tokyo 0 • Uttar Pradesh 2 • Victorian 15+J4 • Western Australia 5

  14. Newly Formed Chapters in R10 (1) • 2005 Mar. BEIJING SECTION CHAPTER,VT06 • 2005 April TAIPEI SECTION CHAPTER,PSE43 • 2005 May FUKUOKA SECTION CHAPTER,AP03 • 2005 May SENDAI SECTION CHAPTER,MAG33 • 2005 May DELHI SECTION CHAPTER, IM09/EMB18 • 2005 May SRI LANKA SECTION CHAPTER,C16 • 2005 May BOMBAY SECTION CHAPTER,IM09

  15. Newly Formed Chapters in R10 (2) • 2005 June BEIJING (XIAN) SECTION CHAPTER,ED15 • 2005 June BEIJING (BAODING) SECTION CHAPTER,SMC28 • 2005 June BEIJING SECTION CHAPTER,SMC28 • 2005 June TAIPEI/TAINAN JOINT SECTIONS CHAP,MAG33 • 2005 June SINGAPORE SECTION CHAPTER,E25 • 2005 Aug. NEW SOUTH WALES SECTION CHAPTER,LEO36

  16. Newly Formed Chapters in R10 (3) • 2005 Aug. NEW ZEALAND COUNCIL SECTION CHAPTER,MTT17 • 2005 Aug. MACAU SECTION JOINT CHAPTER,CAS04/COM19 • 2005 Sep. MALAYSIA (PENANG) SECTION JT CHPT,AP03/ED15/MTT16 • 2005 Sep. BEIJING (SHENZHEN) SECTION CHAPTER,SMC28 • 2005 Sep. VICTORIAN SECTION CHAPTER,E25

  17. Newly Formed Chapters in R10 (4) • 2005 Sep. BANGALORE SECTION CHAPTER,EMB18 • 2005 Oct. MACUA SECTION CHAPTER,C16 • 2005 Oct. TAINAN SECTION CHAPTER,C16 • 2005 Nov. HIROSHIMA SECTION CHATPER,SMC28 • 2005 Nov. WESTERN AUSTRALIA SECTION CHAPTER,CIS11 • 2005 Nov. MADRAS SECTION CHAPTER,PEL35 Total 24 Chapters

  18. Newly Formed Chapters • 24 in 2005 (as of Dec. 5) • 17 in 2004 • 22 in 2003 • 11 in 2002 • 13 in 2001

  19. Chapter Formation • There are three ways for Chapter Formation • New Society Chapter • New Joint Chapter • Expand an Existing Chapter

  20. New Society Chapter (1) • What you need • Petition • Petition for the Establishment of an IEEE Society Chapter • You can get on-line http://www.ieee.org/organizations/rab/scs/ forms_petitions/socchap_form.html • 12 Society Members to sign the New Chapter petition • At least 12 current higher-grade Society members must sign the petition for a chapter to be formed. A "higher-grade" member is an IEEE member holding the status of Associate Member, Member, Senior Member or Fellow. • Approval of the Petition by the local Section Executive Committee

  21. New Society Chapter (2) • Where to send a petition IEEE REGIONAL ACTIVITIES Section/Chapter Support 445 Hoes Lane Piscataway, New Jersey 08855

  22. New Joint Chapter • If a Society has fewer than 12 Members in a Section • There are two ways to form a joint Chapter • Joint Chapter covering two or more Societies • Joint Chapter of two or more contiguous Sections

  23. Joint Chapter in a Section • Requirements • The same as for a single Society Chapter • except that not less than three of the 12 signatures on the petition shall be members of each of the Societies involved • Examples • 8 members from Computer Society • 4 members from Communications Society

  24. Joint Chapter of 2 or more contiguous Sections • Requirement • A petition must be signed by not less than twelve (12) members, other than Students, of the Sections involved • Example • Signs of 12 members from X section and Y section.

  25. Expand an Existing Chapter • Any Section in which a Society does not have a chapter, but has at least 3 Members in the Section may join and "Expand" an established chapter of a technically-related Society within the Section. The Chapter's status would be changed to "Joint Chapter." • Requirements • At least 3 Members from a technically-related Society express interest in joining an existing chapter and the current Chapter-Chair agrees.

  26. To Keep a Chapter Active • Validity • Minimum 10 Society Members in a year • Activity • Minimum Two (2) Technical Meetings in a year • Report (to its parent Section : section secretary) • Current Officer Report • Financial Report • Meeting Report • These are requirements for getting financial support from HQ ($200 per year)

  27. Chapter Support Program • Tools • IEEE Entity Web Hosting • Information • Member contact information (SAMIEEE) • Funding • Distinguished Lecturer Program (DLP)

  28. IEEE Entity Web Hosting • Available to Regions, Sections, Councils, Societies, Chaptersand Student Branches. • IEEE entities can develop, create and maintain their own web site on an IEEE host. • Hosted by IEEE servers • For more information http://www.ewh.ieee.org/

  29. Member Contact Information (SAMIEEE) • SAMIEEE : Section Access to Member Information • SAMIEEE provides your entity with a member database as well as with the software needed to maintain and use the data • When Chapter Chair would like to get a list of membership information in your section, • Chapter Chair contacts her/his Section SAMIEEE representative for a list, or… • Chapter Chair can use the SAMIEEE program.

  30. Funding (1) – from section • Section Rebates • $200 for each (active) Chapter • Activity Bonus • All chapters reporting 6 or more meetings of a technical, professional or educational shall receive an additional $75. (of course, at least 2 technical meetings are required) • However, its parent section must first qualify for the 10% early reporting bonus.

  31. Funding (2) – from Society • Society Chapter Funding Guide • Society Chapter subsidy program • Societies may provide funding to support Chapter initiatives. • On Case-by-case basis (you should contact) • Through the Funding Guide, Chapters have access to information on Society support http://www.ieee.org/organizations/tab/ciasocfdgui.html

  32. Distinguished Lecturer Program • DLP • A personal visit from a renowned lecturer. • Offered by Societies/Councils • Visit counts towards meeting requirements(2 meeting per year) • DLP operates according to procedures defined by the sponsoring Society • For more information http://www.ieee.org/organizations/tab/cialectweb2.html

  33. Rejuvenation • What is “Rejuvenation”? • Assisting Sections/Chapters to return to providing their local members the benefits of membership in their Section/Chapters

  34. Rejuvenation of inactive Chapter (1) • If your section has inactive chapter… • What is inactivity? • Chapters are marked for rejuvenation/ dissolution after 3 years of not submitting their required reports. • First step for re-activation • Contacting of the past officer(s) of the Chapter • SAMIEEE is useful for recruiting volunteers

  35. Rejuvenation of inactive Chapter (2)

  36. Chapter Chair Reference Guide • Chapter Chair Reference Guide is available online http://cms.ieee.org/IEEE_Edit/IEEE/tab/cha/ccrefguide.pdf • Creating a new IEEE society chapter • IEEE financial support for your chapter • IEEE societies’ resources and administrative support • Regional activities resources and administrative support

  37. To Keep a Chapter Active • Validity • Minimum 10 Society Members in a year • Activity • Minimum Two (2) Meetings in a year • Report (to its parent Section : section secretary) • Current Officer Report • Financial Report • Meeting Report • Keep in touch with volunteers for Chapters

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