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Locating your event

Locating your event. Enter your text string here, this searches both event title and event details.

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Locating your event

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  1. Locating your event Enter your text string here, this searches both event title and event details Be careful what you select – eg. if an event has already taken place, it is no longer ‘current’ it has ‘expired’. If you tick ‘all’ and ‘any’ you search is guaranteed to find anything on the system that meets your other criteria, regardless of its status To locate a specific event, select ‘’Starts’ and enter the date it took place in both the boxes below. To locate several similar events over a period of time, extend the date in the ‘Until’ box, Updated November 2013

  2. Viewing bookings Click view bookings for the basic view, this is also where you manage all attendance. To get more details on the profile of bookings (college, discipline, year of study) click list event reports, then the ‘bookings’ link that pops up and finally the ‘Generate report’ button

  3. Recording attendance Click view bookings

  4. Recording attendance manually 1. Add a student to the list that didn’t book by finding them here 2. Select the students first (note you can select ‘;all’ or ‘none’ in one click 3. Mark as appropriate. Note that the above display will not change, this is purely a table of bookings (see 4.) 4. View a table of those who actually attended, or were marked absent here Note. For small events like this, it is quicker to record attendance manually by taking a register then marking the students in.

  5. Recording attendance via bar code scanner file (1) 1.Click box, browse and select your file, click ‘open’ in Windows. Follow the steps overleaf

  6. Recording attendance via bar code scanner file (2) 1.Browse and select your file. In the next window, choose Card IDs. 2. If you see a “We detected multiple columns in your upload” message, choose the first option and click next. 3. When you see the confirmation screen click submit

  7. Recording attendance via bar code scanner file (3) Students whose cards were scanned will now be marked as attended. The final step is to mark the other students as absent. 1. Click the grey button and choose “Unspecified”. Then click Mark and choose “Absent”. Make sure to notify the students of their absence! 2.View a table of those who actually attended, or were marked absent, here

  8. Uploading data from more than one event • Scan students in to successive events (no event codes required) • Generate barcode file from your scanner • Double click on file to open it in notepad • Edit file - separate and save into separate event files according to timestamp (see example on next slide) • Upload each file to its event • ...or buy yourself several scanners

  9. Split file here , cut and paste to separate files before uploading each individually to its event

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