Project from start to finish

1. Project from start to finish Jan Bollen

2. Agenda • Projects examples, types improvising vs routine • Phasing, managing • Project plan and chapters, Gantt diagram • Methodological design, Stakeholders • V-model Waterfall Scrum, structured activities • Project setup SMART • Boundaries, project organisation • Team roles, team meetings • Choices, Morphological design

3. Projects, examples • Building a bridge • Developing a new product • Developing a marketing plan • Reducing waiting lists at hospitals • Doing a theater production • Conducting research for a thesis • Organizing a pop festival • Implementing software at a company • Setting up a website • ……..

4. Use the book ! • English  • 198 pages  • ISBN • 9789001790929 • Buy or borrow it 

5. Projects, types

6. Projects, improvising vs routine

7. Projects, phasing • It needs structure and sequence

8. Managing a Project • Project plan • Project goals / SMART • Planning / Gantt • People / Roles • Methodology / • V model / Waterfall / Scrum • Milestones • Product

10. Project plan mindmap

11. Project plan chapters

12. Gantt diagram Time versus activities and milestones

13. Why? Methodological design • Minimization of Project Risks • Improvement and Guarantee of Quality • Reduction of Total Cost over the entire project • Improvement of communication between all Stakeholders

14. Stakeholders • Operator • Manufacturer • Seller • Transporter • Maintainer • Dismantler

15. Principles of methodological design • Think first, then act! • Think through project in detail • from start to finish AND • from finish to start. • Work from global to detail • Top-down working • First the big picture • Then the details!

16. V-model

17. Waterfall

18. Scum

19. V modelStructured activities • Research / know all the details of the original coffee maker machine • Designing / How will the new machine work and look like • Realising / Producing the new machine • Testing / Does it work yes or no? / Is the Client and User satisfied?

20. Project setup, SMART

21. Specific Who       Who is involved? What      What do I want to accomplish? Where    Identify a location. When     Establish a time frame. Which    Identify requirements/constraints. Why       Specific reasons, purpose or benefits of accomplishing the goal.

22. Measurable How much? How many? How will I know when it is accomplished?

23. Acceptable The goal is “do-able” It is action-oriented It is “within reach” of mortals!

24. Realistic The goal must be an objective toward which you are both willing and able to work. Again, it must be “do-able” People must believe it can be accomplished

25. Time bounded You should establish a timeframe The timeframe must be realistic Everyone needs to know the timeframe…make it public

26. SMART example

27. Boundaries Activity Activity Project boundaries Start of projectStart date Project Time / start end Money / budget Product / demo or ready for production End of projectEnd date

28. Project Organization Main functions in a project organization: • Project leader • Secretary / documentation • Members Each function should be described: • Tasks • Responsibilities

29. Team roles (separate ppt) • Team player • Innovator • Expert • Executive • Analyst • Driver • Chairman • Completer • Explorer

30. Team meetings (separate ppt)

31. Choices are important Use a morphologic overview

32. Morphologic overview

33. Morphological example Horizontal: Options Vertical: Items /functions / key parameters

34. Morphological coffee maker Horizontal: Options Vertical: Items / functions / key parameters Make choices clear