A utomatic system for maintaing accountability by the Fiscal Agent project „MCA Moldova”

1. Automatic systemfor maintaing accountability by the Fiscal Agent project „MCA Moldova”

2. 1. Introduction Chart of accounts

3. 2. Registration and transaction data analysis Data is registered in accordance with filter – combination of Fund-Project.

4. Project activity structure For example: PROJECT • Transition to Hight Value Agriculture Project • 1.1 Rehabilitation of Centralized Irrigation System (CIS) • 1.1.1 Detalied Design and Resettlement Action Plan Development • 1.1.1.1 Detalied Design and RAP Development • 1.1.2 Construction Works • 1.1.1.2 Construction Works • 1.2 Irrigation Sector Reform (ISRA) • 1.2.1 Irrigation Sector Reform (ISRA) • 1.2.1.1 Irrigation Sector Reform (ISRA) • 1.3 Acces to Agricultural Finance (AAF) • 1.3.1 Acces to Agricultural Finance Credit Fund • 1.3.1.1 Acces to Agricultural Finance Credit Fund • 1.4 Growing High Value Agriculture Sales (GHS) • 1.4.1 Growing High Value Agriculture Sales • 1.4.1.1 Growing High Value Agriculture Sales ACTIVITY SUB-ACTIVITY TASKS

5. Operation journal

6. 3. Methods of record

7. 3.1 Fixed Assets Includes different types of documents. For example: 1). Active Assets compensation-free received

8. 2). Calculation of depreciation

9. 3.2 Cash-Travel 1). Paid salary 2). Petty cash out 3). Petty cash in 4). WayBill (summer) 5). Manual operations 6). Advance statement 7). Travel authorization

10. 8). Travel impresed/cleared

11. 3.3 Materials 1). Consume of materials

12. 2). Internal deplacement

13. 3). Internal deplacement of gasoline 4). Liquidation of small value assets 5). Manual operations 6). Small value assets compensation – free received 7). Transfer of small value assets donated 8). WayBill (summer) 9). WayBill (winter)

14. 3.4 Proforma invoces Includes different types of documents. For example: Proforma invoice for services, goods (new vers.)

15. 3.5 Bank Includes different types of documents. For example: CPS Payment

16. 3.6 Salary Includes different types of documents. For example: Salary calculation

17. 3.7 Staff Includes different types of documents. For example: Employment order

18. 3.8 Contracts Includes different types of documents. For example "Contracts", with an opportunity to choose a necessary currency There is a possibility to block the payments on a contract's base if the amount of payment under this contract exceeds the sum indicated in contract.

19. 3.9 Budget Annual financial plan Cash

20. 4. Financial Reporting foreign donors

21. Reports

22. Example of reports

23. Example of reports

24. 5. Integrity and security The system’s strengths: 8.1 has a secure database (Oracle DB); 8.2 management of user's access on different levels: documents, reports, forms, accounts, possibility to make, to view and to edit the documents. 8.3 has a password protection; 8.4 has a daily backup system (on backup server and on remote servers – MCA, Fiscal Agent …) and restore capability; 8.5 has disaster recovery plan.

25. Thank you for your attention! We are open to cooperation with you!