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Spreadsheets: Part 2

Creating a Worksheet in MS Excel 2010. Spreadsheets: Part 2. How do I manage multiple worksheets?. To reference data from other worksheets, include tab name before row letter and column number Example: Sheet3!A1 indicates Column A, Row 1 on Sheet 3

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Spreadsheets: Part 2

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  1. Creating a Worksheet in MS Excel 2010 Spreadsheets: Part 2

  2. How do I manage multiple worksheets? • To reference data from other worksheets, include tab name before row letter and column number • Example: • Sheet3!A1 indicates Column A, Row 1 on Sheet 3 • Also reference data on other worksheets by: • Navigating to worksheet • Click desired cell • Enter formula or function Practical Computer Literacy, 3rd edition Chapter 13

  3. How do I manage multiple worksheets? Practical Computer Literacy, 3rd edition Chapter 13

  4. Can I sort data in a worksheet? Practical Computer Literacy, 3rd edition Chapter 14

  5. How do I create a chart? • Pick chart type that suits data: • Line charts are used to show data that changes over time • Pie charts illustrate proportion of parts to whole • Bar charts (“column charts”) are used to show comparisons Practical Computer Literacy, 3rd edition Chapter 14

  6. How do I create a chart? Practical Computer Literacy, 3rd edition Chapter 14

  7. How do I modify a chart? Practical Computer Literacy, 2nd edition Chapter 14

  8. How do I modify a chart? Practical Computer Literacy, 3rd edition Chapter 14

  9. Can I add graphics to a worksheet? Practical Computer Literacy, 3rd edition Chapter 14

  10. How do I check spelling in a worksheet? Practical Computer Literacy, 3rd edition Chapter 14

  11. How do I test my worksheet? • Always test worksheet before relying on results • Possible to enter wrong value in cell, use wrong cell reference in formula, or other error • Good idea to use the Save As option to rename and save extra copy of worksheet before testing • One test is to enter series of consistent, easily verified values, such as 1 or 10, into data cells • Another test is to enter real-world values for which you already know results • Compare calculated results with real-world results • This testing also helps identify formatting problems • Good idea to enter largest and smallest values that would reasonably be expected in normal use of worksheet • Small values, including zero, can lead to errors such as division by zero • Large values can lead to results not fitting in cell where answer to be displayed • In this case, make those columns wider Practical Computer Literacy, 3rd edition Chapter 14

  12. How do I test my worksheet? Practical Computer Literacy, 3rd edition Chapter 14

  13. How do I control the page layout for a worksheet? Practical Computer Literacy, 3rd edition Chapter 14

  14. How do I set margins? • Easiest way is to drag directly in the margins in Page Layout view • If your worksheet contains multiple pages, margin settings apply to all pages • Use the Margins button if you want to select preset margins • Click Margins button • Select Custom Margins • Change space allocated for headers and footers Practical Computer Literacy, 3rd edition Chapter 14

  15. How do I set margins? Practical Computer Literacy, 3rd edition Chapter 14

  16. How do I add headers and footers to a worksheet? • Excel worksheets can contain headers and footers • Header is text that appears at top of every page • Footer is text that appears at bottom of every page • Excel includes predefined headers and footers: • Worksheet Title • Date • Page number Practical Computer Literacy, 3rd edition Chapter 14

  17. How do I add headers and footers to a worksheet? Practical Computer Literacy, 3rd edition Chapter 14

  18. How do I set up a multipage worksheet? • Large worksheets may need additional setup to print correctly on multiple pages • Use Page Layout View to preview the information that each page will contain • Use a manual page break if a page ends with a row that should be grouped with data on the next page • It’s good practice to include row and column labels on every printed page to assist with data identification Practical Computer Literacy, 3rd edition Chapter 14

  19. How do I set up a multipage worksheet? Practical Computer Literacy, 3rd edition Chapter 14

  20. How do I print a worksheet? Practical Computer Literacy, 3rd edition Chapter 14

  21. How do I save a worksheet as a Web page? Practical Computer Literacy, 3rd edition Chapter 14

  22. What makes a good worksheet? • Longest data sets should go down the screen • Information should read from left to right and top to bottom • Provide meaningful labels • Enter data accurately • Enter formulas and functions carefully • Avoid including labels in mathematical formulas • Avoid circular references • Understand mathematical precedence Practical Computer Literacy, 3rd edition Chapter 14

  23. What makes a good worksheet? • Use absolute and relative references appropriately • Avoid using too many fonts, font sizes, and colors • Format numbers for easy reading • Use consistent formats for similar data • Format cells so that data fits in them • Add documentation as necessary Practical Computer Literacy, 3rd edition Chapter 14

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