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Clearing-House Mechanism Meeting on Biodiversity Information Systems in Support of Policy Development European Environment Agency 15-16 June 2010 Copenhagen, Denmark.

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  1. Clearing-House Mechanism Meeting on Biodiversity Information Systems in Support of Policy Development European Environment Agency 15-16 June 2010 Copenhagen, Denmark Global Clearing-House Mechanism Issues Olivier de Munck (olivier.demunck@cbd.int) CHM Programme Officer, CBD Secretariat

  2. Content Background COP 9 Activities Lessons Learned COP 10 Final Comments

  3. COP Decisions on CHM • CHM implementation guided by decisions of the CBD Conference of the Parties (COP) • Overview of COP Decisions on CHM • I/3 Establishment of the CHM • II/3 Pilot Phase & CHM NFP (before Feb. 1996!) • III/4 Technical Guidance, Funding & CHM-IAC • IV/2 Technical Guidance, Funding & Request Review • V/14 CHM Strategic Plan & Longer-Term Prog. of Work • VI/18 Technical Guidance, Use & Request 2nd Review • VII/23 Technical Guidance & CHM-IAC Procedures • VIII/11 Updated Strategic Plan 2005-2010 and Programme of Work • IX/30 Technical Guidance for Enhancing Implementation (National, Regional & Central CHM)

  4. What is the Clearing-House Mechanism? Information exchange platform of the CBD Created to promote scientific and technical cooperation (established in accordance with Art. 18.3) The COP, at its first meeting, shall determine how to establish a clearing-house mechanism to promote and facilitate technical and scientific cooperation 3 Strategic Goals Facilitate technical and scientific cooperation Promote information exchange Develop a network of partners Evolved into a global network of websites consisting of: National CHMs Partner organizations CBD website

  5. COP 9 - CHM Decision IX/30 • Based on draft decision in document UNEP/CBD/COP/9/23 • Objective: Enhance implementation despite limited resources • Available on-line at www.cbd.int/decisions/?dec=IX/30 • Guidance at all levels • Paragraph 2 for Parties • Paragraph 3 for Partners • Paragraph 4 for Donors • Paragraph 5 for Financial Mechanism (GEF) • Paragraph 6 for Executive Secretary (SCBD)

  6. Decision IX/30 for Parties 10 points to encourage Parties to establish strong and sustainable national CHM: • Designate a CHM NFP (decision II/3) with appropriate expertise • Prepare a CHM implementation strategy as an NBSAP component • Develop the CHM for NBSAP implementation and review • Develop links between the CHM and existing networks, and exchange mechanisms with national databases • Establish a national coordination structure for the CHM • Mobilize and allocate resources to implement and sustain the CHM • Define roles and responsibilities for information and website management • Identify national information sources and promote them, starting with contacts and biodiversity information • Use of the CHM as a public outreach and dialogue tool • make the CHM website available in national or local languages

  7. Decision IX/30 for Partners 3 points to encourage partners holding biodiversity-related information to: • Designate an appropriate technical contact or focal point • Investigate ways to make their information accessible through the CHM • Contribute to the establishment of regional or thematic CHM:- to provide support to national CHM- to share knowledge- to facilitate scientific and technical cooperation

  8. Decision IX/30 for Donors & GEF 2 paragraphs to request resources for developing countries • Invites Parties and other donors to provide resources to enable developing country Parties to carry out the above activities • Urges the Global Environment Facility and other donors to continue to provide funding to developing country Parties for the establishment and maintenance of their CHM

  9. Decision IX/30 for SCBD (1/2) 11 points for SCBD: • 5 to strengthen the central CHM (a to f) • 6 on support support and collaboration (g to k) • Gradually build a knowledge base on references and other information • Provide collaboration tools to enable Parties to maintain contact, share ideas and brainstorm on implementation • Provide an analysis about a potential on-line submission system for sharing knowledge and experiences, and develop a prototype for review and comments • Establish common formats and vocabularies • Strengthen the Secretariat's capacity in areas related to the CHM(information technology, website, knowledge management and other modern information services) • Improve the Convention's website, its accessibility, and make this website available in all United Nations languages

  10. Decision IX/30 for SCBD (2/2) 11 points for SCBD: • 5 to strengthen the central CHM (a to f) • 6 on support support and collaboration (g to k) • Provide guidance and support to Parties to assist in the establishment of their national CHM, including through national and regional organizations, and based on the special capacity-building needs of developing countries • Further collaborate with key partner organizations(MEA. GBIF, UNEP, Regional, Tech-Transfer, 2010 Indicators, CEPA) • Take into account the IYB strategy (decision IX/33) when developingCHM services • Consider the role of the CHM in analyses prepared for revisions to the Strategic Plan beyond 2010 • Facilitate cooperation between the CHM-IAC and the CEPA-IACin order to further develop the CHM as a tool for CEPA

  11. Activities • Website Maintenance and Enhancements • Content update & review • Development of web portals • Web page translation • On-line systems • Knowledge Base • Collaboration tools • Submission system • Information & Knowledge Management • SCBD initiative • UNEP IKM initiative for MEA • CHM Network & Partners • Regional partners • National CHM implementation

  12. Activities - Website • Content update & review • Daily update and maintenance • Ongoing review process • New web templates under review (http://new.cbd.int/home2010) • Development & maintenance of web portals • Programme requests (IYB, GBO3, Biodiversity for Development, Meetings, LifeWeb) • www.cbd.int/2010, www.cbd.int/gbo3, www.cbd.int/development • Web page translation • Use of modern technology (translation memory, XLIFF) • Optimization of limited resources • Objective: 6 UN languages

  13. Activities - On-line Systems • Knowledge Base (KB) • Agreement with BCH team to customize BCH model for CHM • Detailed functional specifications for phase 1 (core infrastructure with basic formats & vocabularies) • Ongoing implementation by BCH ICT team • Submission system • To be integrated in KB specifications as update mechanism • Unified system for all information types • Collaboration tools • Mostly discussion forums upon request • Aichi-Nagoya International E-Conference on Post-2010 Target • Need for collaboration tools integrated in KB (phase 2)

  14. Activities - Knowledge Management • SCBD Initiative • KM Team • Internal KM Audit report with recommendations • Specialized KM resources needed (post COP 10) • UNEP Information & Knowledge Management for MEAs • Facilitate information & knowledge exchange among MEAs • MEA-wide Analytical Index • Interoperability for MEA-wide search • Proof-of-concept to justify a second phase • Challenges in building a global vocabulary/thesaurus for MEAs

  15. Activities - CHM Network • Collaboration with CHM Regional Partners • ASEAN Centre for Biodiversity • Belgian Partnership • EEA • National CHM implementation • Guidance through workshops and upon requests • Questionnaires on national CHM implementation

  16. Lessons Learned (1/3) Lessons learned in several areas: • Resource Management • Information & Knowledge Management • Website • Resource Management • High-level commitment and support is a key success factor at all levels (national, regional, partners, SCBD). • Appropriate human resources are always the ultimate determining factor for successful implementation (even with available funding). • SCBD has limited resources to implement IX/30. • Some Parties may be in a similar situation.

  17. Lessons Learned (2/3) • Information & Knowledge Management (IKM) • There may be a big difference between a recommended IKM strategy document and what could realistically be implemented. • Requires appropriate institutional and operational arrangements. • Well-defined procedures, terminology and other standards are needed for successful implementation. • Be selective and professional in compiling and preparing content. Irrelevant content is a waste for both the producer and the future users. • Web 2.0 services provide an excellent supporting infrastructure for collaboration and information exchange (eg. Google Data API, Atom Feeds, OpenSearch). • The CHM should make specific recommendations on how to use these services for exchanging information and knowledge. • A lot of explicit knowledge sharing can be achieved through simple information types (contacts, references, projects, facts, links, events).

  18. Lessons Learned (3/3) • Website • Think carefully about the website structure. • Visual appearance matters.- Modern website design tend to be very clean and attractive.- use pictures, videos (on YouTube) and Maps (Google Maps) • Quick navigation matters. Provide only a few pages with key services. Avoid lengthy menus and eliminate pages with little added values. • Use a good well-known CMS with extensions and multilingual support. • The Search Engine is important, but the presentation of results is also important. Google is powerful but has its limits (no internal DB search and raw output). • Simple user account creation and profile management is important. • Translation is always a challenge.

  19. COP 10 Preparation • Report on CHM implementation • National level • Global level • Analysis • Updated CBD Strategic Plan • Issues & Recommendations • Draft Decision • Role & Mission • Post COP-10 activities

  20. COP 10 - CHM Progress Report • Central CHM • Overall programme • Establishing central services • National CHM • Establishing strong & sustainable national CHM • Questionnaires • Lessons Learned • Importance of high-level support & institutional arrangements • Correlation between capacity & results • Positive impact of regional cooperation

  21. COP 10 - CHM Vision Annex of WGRI Recommendation III/9 (paragraph 22) • Knowledge for ImplementationCollectively those involved in implementing the Convention have a wealth of experience and have developed many useful good practice cases, tools and guidance. There is additional useful information beyond this community. • Biodiversity Knowledge NetworkA biodiversity knowledge network will be developed including a database and network of practitioners, to bring together this knowledge and experience and to make it available through the CHM to facilitate and support enhanced implementation of the Convention. • Effective National CHM WebsitesNational CHM nodes comprising networks of experts with effective websites should be developed and sustained so that in each Party, all have access to the information, expertise and experience required to implement the Convention. • Interconnection between Central & National CHM websitesNational CHM nodes should also be linked to the central CHM managed by the CBD Secretariat, and information exchange between these should be facilitated.

  22. COP 10 - Issues & Recommendations • CHM Vision • Assumes strong central & national CHM nodes • In line with CHM decision IX/30 • Need to ensure that resources & expertise match vision • Capacity Issue at CBD Secretariat • Major increase in CBD Secretariat initiatives •  ICT unit not equipped to respond to web development requests •  CHM left without adequate capacity to implement • CHM needs sustained web development capacity. • Improve translation of "Clearing-House Mechanism" • Notion of "information exchange mechanism" • French: "centre d'échange d'informations" • Spanish: "mecanismo de intercambio de información"

  23. COP 10 - Draft Decision • Role & Mission • Implementation support mechanism • Knowledge and information exchange to facilitate cooperation and implementation. • Consistent with CHM mandate / Adjust mission statement • Important to match mandate with sustained capacity • Post-COP 10-activities • Consistent with decision IX/30  continue ongoing activities • Expand Knowledge Base & other on-line services • Encourage regional support

  24. Final Comments • COP 10 is important for the CHM • To learn from past activities & experiences • To align the CHM to the new CBD strategic Plan • The EEA and & EU countries remain important partners for the CBD and its CHM • Major contributions to the CHM network • Can positively influence the CHM future • Questions & comments? Thank you

  25. Clearing-House Mechanism Meeting on Biodiversity Information Systems in Support of Policy Development European Environment Agency 15-16 June 2010 Copenhagen, Denmark Global Clearing-House Mechanism Issues Olivier de Munck (olivier.demunck@cbd.int) CHM Programme Officer, CBD Secretariat

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