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PROJECT ESTABLISHMENT

PROJECT ESTABLISHMENT. February 2019. RECAP. Follow up to April 2017 BOS meeting Re-scope project Feasibility of co-locating or converting underutilized juvenile hall to an adult detention facility April 2017 - Issued an RFP May 2017 - Contracted with Vanir Construction Management

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PROJECT ESTABLISHMENT

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  1. PROJECT ESTABLISHMENT February 2019

  2. RECAP • Follow up to April 2017 BOS meeting • Re-scope project • Feasibility of co-locating or converting underutilized juvenile hall to an adult detention facility • April 2017 - Issued an RFP • May 2017 - Contracted with Vanir Construction Management • Nacht and Lewis- key partner in project • Review construction estimates at existing site • If accurate, determine if it is legally and financially possible to co-locate adult detention facility with underutilized juvenile hall • Determine if it is possible to build an adult detention center at the Sharps Road location with the existing grant award. • Assist County in obtaining BSCC approval to re-scope project • September 15, 2017, BSCC approved re-scope concept • September 2017-December 2018- Project Establishment

  3. PROJECT COSTS2018

  4. MODIFICATIONS TO CBYCC • Modifications to CBYCC using AB900 money triggers bringing CBYCC in compliance with current building codes • Modifications need to be made with County non-match funds in the amount of $1,630,000 • Intake/Booking area (Currently 2 holding cells in CBYCC) • Additional Male/Female Sobering Cells • Additional Group Holding cells • Work stations • Visitation (Title 15 changes) • Upgrades to Visitation to accommodate increase in population • Attorney Visitation • Extended Sallyport • Fire System upgrades • ADA upgrades

  5. CONVERT JUVENILE HALL TO ADULT DETENTION FACILITY • Existing CBYCC- 21,050 sf facility constructed in 2006 on County-owned site • Intake • Visitation • Kitchen • Laundry • Administration staff • Approx. 40 beds – inmate workers and/or female population • New 22,100 sf plus 4000 sf uncovered outdoor rec space. • 120 beds with dayrooms • Medical services • Multi-purpose program classrooms • Confidential Program/interview space • Housing control unit

  6. PROJECT ESTABLISHMENT • Three components • Project Scope • Very basic description of project • Draft- working with State on specific language • Milestone Schedule • Budget Summary Table • December 11, 2018 - CAO given authority to revise and execute documents.

  7. PROJECT ESTABLISHMENT • Completed CEQA process • Submitted Real Estate Due Diligence Package to State Department of General Services (DGS) • Created 1.4 acre parcel • Created Access and Utilities Map • Exceptions Map-easements • Title Report • Unrecorded Rights Certification • Big shout out to Phil Bray for his work on this monumental task!

  8. SISKIYOU COUNTY AB900 PROJECT 269 Sharps Road, Yreka, CA 96097 PROJECT SCOPE SUMMARY AB900 PHASE II LOCAL JAIL CONSTRUCTION FINANCING PROGRAM Draft June 2018 This project will design and construct a new stand-alone jail facility on approximately 4.37 acres of county-owned land, directly adjacent to the existing Charlie Byrd Youth Corrections Center (CBYCC) in the City of Yreka, CA. The new AB900 Project will provide replacement housing for adult offenders, clinical services, and a secure connection corridor to the existing CBYCC facility, which the County will repurpose to support the adult population. The housing area will provide a central control station and approximately 120 beds in housing units. Each housing unit will include a dayroom; program space for education, counseling and treatment; and outdoor recreation space. Support services and administrative space will include; a medical/mental health and dental clinic; respiratory isolation cell, holding rooms and mechanical and electrical rooms. The project will also include, but is not limited to, utilities; electrical; plumbing; mechanical; heating, ventilation, and air conditioning; communications; electronics; fencing; security; and fire protection systems, as well as minor landscaping and pavement for building access, and all necessary appurtenances.

  9. PROJECT SCOPE SUMMARY SISKIYOU COUNTY AB900 PHASE II LOCAL JAIL CONSTRUCTION FINANCING PROGRAM 269 Sharps Road  Yreka,CA  96097 Final The project consist of the design and construction of an expansion to and renovation of the existing Charlie Byrd Your Corrections Center (CBYCC) juvenile facility located on county-owned land in Yreka, California. The expansion will add 120 beds and approximately 28,00 square feet of housing, program and support services space. The expansion will connect to the renovated juvenile facility through a covered walkway. The multi-level AB 900 expansion will contain six 20-bed housing pods, a central control station, dayrooms, multi-functional program space, a medical/dental clinic, a respiratory isolation cell, two holding cells, and outdoor recreation space. The project scope also includes an emergency generator; a new perimeter emergency access road; a covered fenced walkway to connect the new housing unit to the existing corrections center; accessibility improvements to the existing parking areas, sidewalks, walkways; and a fenced vehicle enclosure adjacent to the existing sallyport. The project will include all standard and necessary appurtenances for building operations.

  10. MILESTONES2018 1. Project Establishment at PWB September 14, 2018 2. Approval of Preliminary Plans November 8, 2019 3. Proceed to Bid/Working Drawings January 4, 2021 4. Advertise for Bids (start of bidding process) January 5, 2021 5. Bond Item (SPWB) April 9, 2021 6. Bids Due March 22, 2021 7. PMIB Meeting Date June 16, 2021 8. Construction Contract Award by County April 20, 2021 9. Construction Contract Award June 18, 2021 10. Notice to Proceed/Mobilization June 21, 2021 11. Substantial Completion (end construction) February 14, 2023 12. Occupancy May 23, 2023

  11. MILESTONESFinal 1. Project Establishment at PWB December 2018 2. Approval of Preliminary Plans January 10, 2020 3. Proceed to Bid/Working Drawings January 4, 2021 4. Advertise for Bids (start of bidding process) January 5, 2021 5. Bond Item (SPWB) April 9, 2021 6. Bids Due March 22, 2021 7. PMIB Meeting Date June 16, 2021 8. Construction Contract Award by County April 20, 2021 9. Construction Contract Award June 18, 2021 10. Notice to Proceed / Mobilization June 21, 2021 11. Substantial Completion (end construction) February 14, 2023 12. Occupancy May 23, 2023

  12. NEXT STEPS • Pre-construction / Design Phase • Contract with VANIR to assist County • Project/Program Alignment • Identify, scope and cost Juvenile Hall modifications • Separate contract needed for County portion of project • Architect/Engineer Selection Process • Project Set-up • Design Services Management • Cost Management/Estimating • Constructability Plan Reviews • Prepare Bid Document • BSCC/OSFM Approvals • Procurement/Bidding Support

  13. VANIR Contract amount – $233,240 • Total Contract $317,510 • Design- Project Bid • Services through December 2021 • Expenditure is part of the County Cash Match

  14. Scope of Work • Assist County in ensuring that an operational jail can be built within budget • Provide review and oversight to develop economical design features to ensure construction methods are economical, avoid costly change orders, the design aligns with budget, etc. • Generate construction project interest to ensure project is successfully bid first time

  15. JAIL CONSTRUCTION FUNDFunding Plan

  16. ACTION • Approve second addendum to contract with VANIR Construction Management, Inc adding $233,240 to the compensation and extending the term to December 31, 2021.

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