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File Management, MS Office and Editing

File Management, MS Office and Editing. MLIS Multimedia Technologies in Teaching Foreign Languages June 2003 Nathan L. Love. File Management: Directories. Organize your hard disk into directories and subdirectories with names meaningful to you.

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File Management, MS Office and Editing

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  1. File Management, MS Office and Editing MLIS Multimedia Technologies in Teaching Foreign Languages June 2003 Nathan L. Love

  2. File Management: Directories • Organize your hard disk into directories and subdirectories with names meaningful to you. • Choose the option that allows you to see file extensions.

  3. File Management: Directories • To work with your arrangement and the names of your directories and subdirectories, you have two tools in Windows: • Windows Explorer • My Computer

  4. File Management: Directories • Windows Explorer To bring it up either right-click on Start button or Depress and hold the Windows key and press ‘e’. • My Computer To bring it up click on the My Computer icon on the desktop (opening screen).

  5. File Management -- Extensions What are: *.pdf files? *.htm files? *.xls files? *.ppt files? *.doc files? *.txt files? *.jpg files? *.bmp files? *.gif files?

  6. File Management -- Extensions • To make file extensions visible in Windows XP: • Go to Control Panel • Select Appearance and Themes • Select Folder Options • On View tab, check off Hide extensions …

  7. File Management -- Extensions • To make file extensions visible in Windows 95/98: • Go to Explorer • Select View • Select Folder Options • On View tab, check off Hide extensions …

  8. MS Office: Word, PowerPoint, Excel • MS Office 97, 2000, 2002 (XP) ~ MS Windows The big three programs/applications: • MS Word (*.doc • MS PowerPoint (*.ppt) • MS Excel (*.xls) Editing in one is like editing in all.

  9. MS Office: Editing • Copy Click or highlight an item and click on copy icon. • Paste Position mouse cursor and click on the paste icon as often as you like. • Cut Click or highlight an item and click on cut icon. Tip: There are keyboard alternatives to using the three icons as tools: Control + C = copy Control + V = paste Control + X = cut

  10. File Management: Editing • ‘read-only’ is a file attribute; it means the file cannot be edited or changed in any way unless saved as a different file under a new name. • It ‘archive’ is the usual file attribute; such a file may indeed be edited. • To change the file attributes, select the file(s) in questions with ‘My computer’ or ‘Explorer’.

  11. File Management: Editing Select a file or files. I’ve selected one by clicking on it and thereby highlighting it.

  12. File Management: Editing I right-click on the selected file; a drop-down menu appears. I click on Properties. The file was ‘read-only’. I want to make it editable.

  13. File Management: Editing Now I uncheck ‘Read-only’. I click ‘Apply’ and ‘OK’. If I want, with Windows 98, I can check ‘Archive’, but that is not indispensable.

  14. File Management: Editing This will work for more than one file at a time. I click the first file “Djinns.” Next, I hold down the left Shift key while I click the last file of the series, “Religion.” Presto! all the files between can have their attributes reassigned, be deleted, copied, etc.

  15. File Management: Editing I can select some rather than all files in a series by holding down the left Control key and clicking any highlighted file – as I did with the file “Iraqi” – or vice versa, I can click on just those files I really want to work with one at a time, rather than use an all-inclusive Shift-key procedure to select multiple files.

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