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2011-12 HQT Data Collection - PIMS

2011-12 HQT Data Collection - PIMS. Highly Qualified Data Collection – Pa. Information Management System (PIMS) Jamal Wakeem Higher Education Associate. Tom Corbett, Governor Ron Tomalis , Secretary of Education. 1.

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2011-12 HQT Data Collection - PIMS

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  1. 2011-12 HQT Data Collection - PIMS Highly Qualified Data Collection – Pa. Information Management System (PIMS) Jamal Wakeem Higher Education Associate Tom Corbett, Governor Ron Tomalis, Secretary of Education 1

  2. Please register all participants from your LEA by providing the following in the chat box: • Name • Complete LEA name • Email address • Please have a copy of the 2011-2012 PIMS Manual, Volumes I and II available during this presentation 2011-12 HQT Data Collection - PIMS www.education.state.pa.us 2

  3. Timeline • Data Submission: • January 30 to February 17, 2012 • Collection Closed (no tickets/no overrides): • February 20 to March 16, 2012 • Correction Period (overrides not required): • March 19 to April 27, 2012 2011-12 HQT Data Collection - PIMS www.education.state.pa.us 3

  4. Timeline • Entering Uncertified Charter School Teachers in Teacher Information Management System (TIMS): • January 27 to February 17, 2012 • Overrides Required: • April 30 to May 31, 2012 • Submission of HQT-ACS: • By June 29, 2012 • HQT Data Closed: • June 29, 2012 (no changes will be made after this date) 2011-12 HQT Data Collection - PIMS www.education.state.pa.us 4

  5. Updates and Changes • New logic will be applied in the 2011-12 HQT data analysis process: • Teacher content test results (i.e. Elementary Special Education teachers) • Academic major in an area relevant to the State Course Code ID • No manual updates will be applied to 2011-12 HQT • Uncertified charter school teachers submit application in TIMS • LEA responsibility to review and correct HQT data to ensure accurate percentages 2011-12 HQT Data Collection - PIMS www.education.state.pa.us 5

  6. What Entities Are Required to Submit Data? 2011-12 HQT Data Collection - PIMS • School Districts • Career and Technology Centers • Intermediate Units • Charter Schools • State Juvenile Correctional facilities • Approved Private Schools (APS) and Private Residential Rehabilitation Institutions (PRRI) do not report www.education.state.pa.us 6

  7. Pa.’s HQT Process in Four Easy Steps 2011-12 HQT Data Collection - PIMS • Update your list of OPEN schools in EDNA (location ID) • Create a list of courses that must be reported at each location (Course Template) • Generate a list of teachers for each section of each current course at each location (Course Instructor Template) • Compile the list of students for each teacher and every section (Student Course Enrollment Template) www.education.state.pa.us 7

  8. 1. List of Location IDs • Use EDNA Advanced Search for OFFICIAL status • http://www.edna.ed.state.pa.us/EntitySearch.asp • Areas to double check • Reorganized schools • New schools • Closed schools REMEMBER: Shared facilities must be reported separately if they have different school numbers 2011-12 HQT Data Collection - PIMS www.education.state.pa.us 8

  9. 2. Plan your List of Courses • Mapping: Identify the Alternate Course ID or State Course Code that aligns with the curriculum in your local course (Local Course ID) • Self-contained elementary classes • Departmentalized 6th grade classes • Secondary courses • Specialized courses • Include all leading zeroes 0001, 0002 … 0006 • Select one if there are multiple local subjects per grade 2011-12 HQT Data Collection - PIMS www.education.state.pa.us 9

  10. 2A. Mapping Self-Contained Elementary Courses • Include all leading zeroes 0001, 0002 … 0006 • Select one if there are multiple local subjects per grade • Do not include the following subjects on any of the templates: • Art • Music • Physical Education • Computer • World Languages • All specials 2011-12 HQT Data Collection - PIMS www.education.state.pa.us 10

  11. 2A. Mapping Departmentalized 6th Grade • When students change teachers for core subjects, use the following State Course Codes: • English/Language Arts 010013 • Math 020026 • Science 039994 • Social Studies 043051 • Music 051161 • Art 059912 • World Languages 069971 2011-12 HQT Data Collection - PIMS www.education.state.pa.us 11

  12. 2B. Mapping Secondary Courses • 01… English, Language Arts • 02… Mathematics • 03… Science • 04… Social Studies, History • 05… Fine Arts (Art and Music) • 06… World Languages • 07… Religion • 08… Physical Education • 09+ Military, Technology, Business, Vocation 2011-12 HQT Data Collection - PIMS www.education.state.pa.us 12

  13. 2B. Common Mapping Errors for Secondary Courses • Anatomy/Physiology: 03053 or 08xxx • Business Law: 04164 or 12054 • Dance: 05xxx or 08xxx • Photography: 05xxx or 11xxx The department responsible for the course determines which state course code is to be used 2011-12 HQT Data Collection - PIMS www.education.state.pa.us 13

  14. 2C. Mapping Specialized Courses • Dual Enrollment -- Courses begin with letter D • Special Education – Courses begin with letter S • Report only full-time, dedicated classrooms • Excludelearning support, resource, co-teachers, pull-out, push-in, etc. • English as a Second Language – Courses begin with letters ESL • Report only full-time, dedicated classrooms 2011-12 HQT Data Collection - PIMS www.education.state.pa.us 14

  15. 2C. Mapping Specialized Courses • Visually Impaired – Courses begin with letter V • Hearing Impaired – Courses begin with letter H • Alternative Education – Courses begin with letters AE • There is a course code for ungraded 2011-12 HQT Data Collection - PIMS www.education.state.pa.us 15

  16. 3. Course Instructor Planning • The data reported on the Course Instructor template are different from the “staff collection” • Identify teachers who are currently teaching courses that have students enrolled • Report only PPIDs for teachers • Use 9999999 for teachers of dual enrollment courses when they are not employees of LEA • Use 8888888 for a teacher who is subcontracted by the LEA • These are single staff records with fictitious data 2011-12 HQT Data Collection - PIMS www.education.state.pa.us 16

  17. Cyber Scenarios • A cyber school reports data as a separate school, just like a brick and mortar school • True cyber schools are cyber charter schools. • A cyber program is different from a cyber school.  Students attending a cyber program are considered virtually attending the school that offers the cyber program.  Many school districts now offer students 100% virtual education. 2011-12 HQT Data Collection - PIMS www.education.state.pa.us 17

  18. Cyber Scenarios • Sometimes students attending a brick and mortar school take a cyber class • Districts purchase these classes from a variety of sources, and there are as many different agreements between the purchaser and the provider as there are cyber classes • When the class is owned by a public LEA in Pa., the LEA must report the real teacher information (no 888…) • The LEA that owns the class (i.e., responsible for the content), reports student, staff and course information • LEAs decide who owns the class  2011-12 HQT Data Collection - PIMS www.education.state.pa.us 18

  19. Reporting 8888888 or Teacher’s PPID • The 8888888 ID code should only be reported in cases where a teacher is not employed by a public LEA in Pennsylvania • Report a PPID in all other cases 2011-12 HQT Data Collection - PIMS www.education.state.pa.us 19

  20. 4. Course Enrollment Planning • Select students for the course instructor sections reported • Student ID = PAsecureID 2011-12 HQT Data Collection - PIMS www.education.state.pa.us 20

  21. Check the Links before Uploading 2011-12 HQT Data Collection - PIMS www.education.state.pa.us 21

  22. Teacher Information Management System Location Course Code Long Semester PIMS COURSE ENROLLMENT Data Staff ID PIMS STAFF Data Course Code Long Alternate Course ID HQT Results PIMS COURSE Data Staff ID PIMS COURSE INSTRUCTOR Data IF ANY LINK FAILS, OR IF ANY TEMPLATE IS MISSING DATA, THE COURSE IS NHQT 2011-12 HQT Data Collection - PIMS www.education.state.pa.us 22

  23. NEXT STEPS…SUBMIT AND CHECK • PIMS • View batch button • Batch manager • File details • Cognos Reports • Run verify data reports • Run error reports • Run validation reports 2011-12 HQT Data Collection - PIMS www.education.state.pa.us 23

  24. GREEN CHECK IS NOT PERFECT 2011-12 HQT Data Collection - PIMS • Number of Records • No Errors • ETL • Inserted • Updated www.education.state.pa.us 24

  25. Running Cognos Reports • Always use the blue triangle under actions • The link may not return all of the pages • You need to watch and wait for report results • Use Advanced Options • Run reports “in the background” to save time • Use the edit options to change the report name 2011-12 HQT Data Collection - PIMS www.education.state.pa.us 25

  26. Using “My Folders” • Reports that are run “in the background” are found in “My Folders” • Internet Explorer Viewing Problems: • Pop-up Blockers • Trusted sites • See page 14 of the Cognos Report Primer for how to correct viewing problems 2011-12 HQT Data Collection - PIMS www.education.state.pa.us 26

  27. Cognos Verification Reports The PIMS Administrator’s Best Friend! • Public Folders > eScholar Framework for Cognos - Verify > Validation Reports > Template Verification • Course Template Details • Course Instructor Template Details • Student Course Enrollment Template Details NO REFRESH NEEDED! 2011-12 HQT Data Collection - PIMS www.education.state.pa.us 27

  28. Cognos Production Refresh Cycles • Normal PIMS and HQT refresh runs at noon and 5:30 pm • Certificates, tests and academic majors will be updated once a day from TIMS • Remember: the refresh process may take time to run 2011-12 HQT Data Collection - PIMS www.education.state.pa.us 28

  29. Cognos Production Reports Refresh & HQT Process Required • Public Folders > eScholar Framework for Cognos - Production > HQT Reports • Subjects, Certifications and HQT Status • Teachers Teaching Core Content Courses at 0000 or 9999 Locations – Summary • Teachers Teaching Core Content Courses at 0000 or 9999 Locations - Detail 2011-12 HQT Data Collection - PIMS www.education.state.pa.us 29

  30. HQT Reports Refresh & HQT Process Required • Public Folders > eScholar Framework for Cognos - Production > HQT Reports • HQT, Course and Course Instructor ACS • HQT Teacher Listing • NHQT Teacher Listing • Not Evaluated Teacher Listing • NHQT Sections and Students Look at more than the percentages 2011-12 HQT Data Collection - PIMS www.education.state.pa.us 30

  31. If I Can’t Resolve a Problem • If problems continue even after corrections are made to your source file: • Call the PIMS Help Desk 1-800-661-2423 • Open a Remedy ticket, available at: http://www.portal.state.pa.us/portal/server.pt/community/pims_-_pennsylvania_information_management_system/8959/pims_help/537828 • Fax forms for deletions, etc. to (717) 787-3148 2011-12 HQT Data Collection - PIMS www.education.state.pa.us 31

  32. Thank you! • Jamal Wakeem, Bureau of School Leadership and Teacher Quality • Brian Truesdale, Center for Data Quality and Information Technology • ED, PIMS-HQT: RA-PIMS-HQT@pa.gov • PIMS Help Desk: 800-661-2423 Questions? Please enter your questions in the Chat area 2011-12 HQT Data Collection - PIMS www.education.state.pa.us 32

  33. Office of Postsecondary and Higher Education L. Jill Hans, Deputy Secretary Bureau of School Leadership and Teacher Quality Theresa Barnaby, Director Division of Professional Education and Teacher Quality Christina Baumer, Division Manager Division of Certification Services Barbara Seifert, Division Manager Office of Administration Michael Walsh, Deputy Secretary Data Quality Deborah Rodrigues 2011-12 HQT Data Collection - PIMS www.education.state.pa.us 33

  34. For more information on these topics please visit www.education.state.pa.us or contact 2011-12 HQT Data Collection - PIMS PIMS Help Desk: 800-661-2423 • The mission of the Pennsylvania Department of Education is to lead and serve the educational community, to enable each individual to grow into an inspired, productive, fulfilled lifelong learner. www.education.state.pa.us 34

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