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2. 2008-2009 sy Child Accounting. Instructional Time and Membership collected in CAD ApplicationState subsidies paid in June 2010, based on CAD dataPIMS data compared to CAD dataCAD-Child Accounting Database, ePDE Web PortalPIMS-Pennsylvania Information Management System. 3. 2009-2010 sy Child
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1. 1 Child Accounting Data Collected in PIMS March 18, 2010 Hershey
Madeline Rogers, PDE
mrogers@state.pa.us
2. 2 2008-2009 sy Child Accounting Instructional Time and Membership collected in CAD Application
State subsidies paid in June 2010, based on CAD data
PIMS data compared to CAD data
CAD-Child Accounting Database, ePDE Web Portal
PIMS-Pennsylvania Information Management System
3. 3 2009-2010 sy Child Accounting
2009-2010 school year, child accounting membership data collected in PIMS only
2009-2010 school year, No Child Left Behind attendance data in PIMS
4. 4 Act 80 Requests and Approvals
2009-2010 sy, ePDE Web Portal, CAD Application
2010-2011 sy, PDE web site, My PDE Apps, with similar screens
Calendar ID Code, PIMS field
5. 5 PIMS Templates Child Accounting Domain
School Calendar
Student Calendar Fact
Other templates
Student
6. 6 School Calendar Template A School Calendar is prepared for each unique calendar.
School Calendar file can be uploaded before or at the same time as the Student Calendar Fact file.
7. 7 School Calendar fields Calendar ID (field # 3)
Calendar Description (field # 4)
Easily identifiable
Needed for 2010-2011 Act 80 request
8. 8 School Calendar fields (cont.) Rotation Pattern Code (field # 7)
For any part-time program
CTC/AVTS part-time programs
SD, CS - Home portion for votech students
SD, CS, IU Kindergarten program
SD, IU Pre-K and School-age early intervention
9. 9 School Calendar fields (cont.) Total Days in Session Lost Due to Act 80 (field # 16)
Must agree with PDE approved Act 80 days
Required days = 180 minus full Act 80 days
For School Districts, CTC/AVTS, and Intermediate Units
10. 10 School Calendar fields (cont.) Calendar Programs Code (field # 8)
PIMS User Manual, Vol 2, Appendix R
Identify program for subsidies
Vocational subsidy
Deductions, Institutionalized Childrens Programs
Accuracy Certification Statementresident and nonresident ADM by Calendar Program Code
11. 11 Calendar Programs Code For School Districts
(PIMS User Manual, Volume II, Appendix R)
Approved SD operated career and technical education program
Alternative Education for Disruptive Youth
Home calendar for student in CTC/AVTS
Juveniles Incarcerated in Adult Facilities
Student placed out-of-state
School-age early intervention (new for 2009-2010)
Or blank for standard/academic calendar
12. 12 Calendar Programs Codes (cont.) For Charter Schools(PIMS User Manual, Volume II, Appendix R)
Approved CS operated career and technical education program
Alternative Education for Disruptive Youth
Home calendar for student in CTC/AVTS
Or blank for standard/academic calendar
13. 13 Calendar Programs Codes (cont.) For CTC/AVTS--Required
(PIMS User Manual, Volume II, Appendix R)
Alternative Education for Disruptive Youth
CTE Program type (Full day, Full-time, Part-time)
Non-reimbursable program through Secondary CTE Subsidy
14. 14 Calendar Programs Codes (cont.) For Intermediate Units
(PIMS User Manual, Volume II, Appendix R)
Alternative Education for Disruptive Youth
Institutionalized Childrens Program
School-age early intervention (new for 2009-2010)
Juveniles Incarcerated in Adult Facilities
Or blank for standard/academic calendar
15. 15 PIMS Calculates Days in Session =
Number of Scheduled School Days
minus Total Days Lost (Strike, Act 80, other)
plus Total Make-Up Days
Total Instructional Time =
Days in Session
times Instructional Minutes in Standard Day
minus Total Instruction Minutes Lost Due to Planned Shortened Days
16. 16 PIMS Calculates Example:
183 Scheduled Days
- 5 Total Days Lost
+ 2 Total Make-Up
180 Days in Session
180 Days in Session
x 335 Minutes in Day
60,300
- 425 Minutes lost for Shortened day
59,875 Total Minutes or 997:55
17. 17 School Calendar--Cognos Validation Report Instructional Time SummaryAll Calendars
Days in session
Total instructional time (hours:minutes)
Correct?
Meet required days and hours?
18. 18 School Calendar--Cognos Validation Reports
PIMS School Calendar Template Details
See uploaded fields in report format
Identify errors
Communicate to technology expert
19. 19 Student Calendar Fact Template Associates a students days enrolled and days present with a unique calendar.
Student Calendar Fact file can be uploaded after or at the same time as the School Calendar file.
20. 20 Student Calendar Fact Fields
Homebound Instruction Minutes (field # 12)
new for 2009-2010 sy
numeric field
start and end dates in Programs Fact template
21. 21 Student Calendar Fact Fields
Sending Charter School Code (field # 13)
new for 2009-2010 sy
LEA contracting with a Charter School for education of a Charter School student
22. 22 Student Calendar Fact Fields (cont.) Percentage of Time Enrolled For Calendar (field # 10)
Full membership = 100
Full membership in Part-time K program = 100
23. 23 Student Calendar Fact Fields (cont.) Percentage of Time Enrolled For Calendar
Part-time membership less than 100%
Half-day vo-tech student = 50
Part-time nonpublic taking one course = 14
(225 min per week / 1650 total min per week)
IU plus Mainstreaming equals 100%
24. 24 PIMS Calculates Equivalent Days Attendance =
Days Present times Percentage of Time Enrolled for Calendar
Equivalent Days Membership =
Days Enrolled times Percentage of Time Enrolled for Calendar
25. 25 Student Calendar Fact Fields District Code of Residence (field # 5)
School district of parent/legal guardian
Funding District Code (field # 6)
School District that is financially responsible
Parents district, Foster district, or Host district depending on non-resident category
26. 26 Student Calendar Fact Fields Residence Status Code (field # 7)
PIMS User Manual, Volume 1, Version 3.0, page 12-13
Pay Subsidies
Basic Education Funding to Resident School District
Tuition for Orphans Subsidy for foster or wards of the state (School Code Section 1305, 1306)
27. 27 Examples of Residence Status Code Code A: Resident
District Code of Residence = Parent/legal guardian
Funding District Code = Parent/legal guardian
Basic Education Funding is paid to the resident school district.
If you have a foster student who has no district of residence, use PA State Code.If you have a foster student who has no district of residence, use PA State Code.
28. 28 Examples of Residence Status Code Code B: 1305, Non-resident (resident foster parent) and
Code C: 1305, Non-resident (non-resident foster parent)
District Code of Residence = Parent/legal guardian
Funding District Code = Foster parents SD
Tuition for Orphans Subsidy is paid to the foster school district. If you have a foster student who has no district of residence, use PA State Code.If you have a foster student who has no district of residence, use PA State Code.
29. 29 Examples of Residence Status Code (cont.) Code D: 1306, Institutionalized Ward of State
and
Code E: 1306, Institutionalized Ward of State Detention
District Code of Residence = PA State Code
Funding District Code = Host SD
Tuition for Orphans Subsidy is paid to the host school district.
30. 30 Examples of Residence Status Code (cont.) Code F: 1306, Institutionalized Nonresident, Acknowledged
SD Educating
District Code of Residence = Parent/legal guardian
Funding District Code = Parent/legal guardian
CTC or IU Educating
District Code of Residence = Parent/legal guardian
Funding District Code = Host SD
31. 31 Examples of Residence Status Code (cont.)
Code G: Non-resident District Paid Tuition
District Code of Residence = Parent/legal guardian
Funding District Code = Parent/legal guardian
Codes F and GBasic Education Funding paid to the resident school district.
32. 32 Examples of Residence Status Code (cont.) Code H: Non-resident Parent Paid Tuition
and
Code I: Non-resident Tuition Waiver In-State
District Code of Residence = Parent/legal guardian
Funding District Code = Host SD ???
No Basic Education Funding paid.
33. 33 Examples of Residence Status Code (cont.) Code J: Non-resident Out-of-State
District Code of Residence = Out-of-State Code
Funding District Code = Host SD
No Basic Education Funding paid.
34. 34 Examples of Residence Status Code (cont.) Code K: Non-resident, Act 6 specifically Philadelphia SD
District Code of Residence = Out-of-State Code
Funding District Code = Host SD
Tuition for Orphans Subsidy paid to Philadelphia SD.
35. 35 Reporting School-Age Early Intervention, 2009-2010 school year School Calendar
Multiple Calendars if multiple programs
Enter 180 days in session
Enter daily minutes as 150 for half-time program, 300 for full time program
Calendar Program Codes
EI-H for half-time program (450 total hours)
EI-F for full time program (900 total hours)
36. 36 Reporting School-Age Early Intervention, 2009-2010 school year (cont.) Student Calendar Fact
Days Enrolled and Percentage of Time
For example, Student receives 270 hours of instruction or 108 days in half-time program (270/2.5 hrs = 108)
Either enter total days with percentage of time
180 @ 60% = 108 days
Or enter equivalent aggregate days enrolled with100 % of Time Enrolled for Calendar
108 @ 100% = 108 days
37. 37 Student Calendar Fact--Cognos Validation Report Instructional Time and Membership Report
Similar to CAD
Instructional time, attendance and membership by grade level
Resident and Nonresident membership
38. 38 Student Calendar Fact--Cognos Validation Report
Students with Multiple Calendar Fact Records
Membership by calendar
Students total membership
More than 1.000 ADM
ADM Average Daily Membership
39. 39 Student Calendar Fact--Cognos Validation Report Validation of Residence Status Code for School District
Comparing Residence Status Code, District of Residence and Funding District
Revisions needed
Correct subsidy to your district and nonresident districts
40. 40 Other PIMS Templates Student
A student record must be submitted prior to the Student Calendar Fact upload.
Programs Fact
2007-08 and 2008-09Homebound Instruction and School-Age Early Intervention
(PIMS User Manual, Volume II, Appendix F-Program Codes)
Programs Factsee appendix FProgram Codes, vol II of PIMS User ManualPrograms Factsee appendix FProgram Codes, vol II of PIMS User Manual
41. 41 Reporting a Full-time Student School Calendar file
Standard calendar for school or grade
No Calendar Program Code
All academic kindergarten, elementary or secondary
42. 42 Reporting a Full-time Student Student Calendar Fact file
Days enrolled: 180
Days attended: 176
Percentage of time enrolled in calendar: 100%
Equivalent aggregate days used to pay Basic Education Funding or Tuition for Orphans Subsidy
43. 43 Full-time student enrolled in school district or charter school operated CTE program
School Calendar file
Separate School Calendar
Mirror high school days and hours
Calendar Programs Code: ACTP for approved career and technical education program operated by school district or charter school
44. 44 Full-time student enrolled in school district or charter school operated CTE program Student Calendar Fact file
Days enrolled: 180
Days attended: 176
Percentage of time enrolled in calendar: 100%
Equivalent days enrolled used to pay Basic Education Funding or Tuition for Orphans Subsidy
Actual Days Enrolled used to pay Secondary Career and Technical Education Subsidy
45. 45 Part-time student enrolled in school district or charter school operated CTE program Student Calendar Fact file
Days enrolled: 180 (equivalent 45 days)
Days attended: 176
Percentage of time enrolled in calendar: 25%
Equivalent days enrolled used to pay Basic Education Funding or Tuition for Orphans Subsidy
Actual Days Enrolled used to pay Secondary Career and Technical Education Subsidy
46. 46 Part-time CTC Student School Calendar file
Rotation Pattern: H for Half Day
Calendar Program Code
CTC use CTE-PT
CS or SD use CTE-PT-H
Instructional Minutes in a Standard Day: actual instructional time at LEA
47. 47 Part-time CTC Student (cont.) Student Calendar Fact
CTC w/ 180 days in session
Days enrolled: 180 (90 equivalent days)
Days attended: 174 (87 equivalent days)
Percentage of time: 50%
District w/ 178 days in session
Days enrolled: 178 (89 equivalent days)
Days attended: 177 (88.5 equivalent days)
Percentage of time: 50%
48. 48 Part-time CTC Student School Calendar file
Rotation Pattern: S for Semester About
Calendar Program Code
CTC use CTE-PT
CS or SD use CTE-PT-H
Instructional Minutes in a Standard Day: actual instructional time at LEA
49. 49 Part-time CTC Student (cont.) Student Calendar Fact
CTC w/ 90 days in session
Days enrolled: 90
Days attended: 88
Percentage of time: 100%
District w/ 92 days in session
Days enrolled: 92
Days attended: 88
Percentage of time: 100%
50. 50 Other Part-time Students Non-public or home education student who is taking one or two classes at the district.
Secondary student who is taking college courses and district courses. College courses are paid for by student/parent.
13th year student taking a course to complete graduation requirements.
51. 51 Other Part-time Students (cont.) Student is taking two 45 minute classes per day (450 min/1650 min = 27% per week)
Student Calendar Fact
Days enrolled: 180 (48.6 equivalent days)
Days attended: 176 (47.5 equivalent days)
Percentage of time enrolled in calendar: 27%
52. 52 Part-time IU/Mainstreamed Student(with same schedule all year) IU Student Calendar Fact
Days enrolled: 175 (140 equivalent days)
Days attended: 170 (136 equivalent days)
Percentage of time: 80%
SD Student Calendar Fact
Days enrolled: 175 (35 equivalent days)
Days attended: 170 (34 equivalent days)
Percentage of time: 20%
53. 53 Part-time IU/Mainstreamed Student(with mid-year schedule change) Student was enrolled 180 days
38 days enrolled
3 days = 8% regular education
35 days = 92% special education
142 days enrolled
31 days = 22% regular education
111 days = 78% special education
54. 54 Part-time IU/Mainstreamed Student (with mid-year schedule change cont.) Create one record and calculate one percentage for the year
IU Student Calendar Fact
IU record 180 days @ 81%
(35 + 111 = 146 equiv days/180 total days = 81%)
SD Student Calendar Fact
SD record 180 days @ 19%
(3 + 31 = 34 equiv days/180 total days = 19%)
55. 55 Report district paid/contracted non-public education Student who is educated by a school that does not report in PIMS.
Student record
School Calendar record
Student Calendar Fact record
56. 56 Questions??? PIMS Information
Help Desk: 1-800-661-2423
PDE web site: www.education.state.pa.us
Programs, PIMS-Pennsylvania Information Management System
Child Accounting Information
Division of Subsidy Data and Administration
Phone: 717-787-5423
Email: ra-cad@state.pa.us