Second Language Training (SLT) at DND

1. Second Language Training (SLT) at DND Presentation to UMCC December 6, 2007 Stéphanie Poliquin Director General, Learning and Professional Development ADM (HR-Civ)

2. Outline DND Second Language Training Program - Role of Director General, Learning and Professional Development - Target audience - Types of training - Process and suppliers Second Language Training Requirements for 2007-2008 - Accomplishments - Factors determining who will receive non-statutory training - Next steps Public Service Official Languages Exclusion Approval Order

3. DND Second Language Training Program DGLPD is the functional authority for SLT: • Provides centralized funding and coordination • Provides access to SLT via DND Standing Offer, CSPS interim Standing Offers and NMSO • Registers, administers, monitors employees receiving training through CSPS or NMSO • Provides advice and guidance to organizations and access points for training within and outside of the Corporate SLT Program • Monitors and controls standards of quality, performance measures, and funding

4. Target Audience • Employees with statutory needs (stat. SLT) • Mandatory training as a result of non-imperative staffing • Employee has two years from the date of appointment to meet linguistic requirements of position • Employees with non-statutory needs (non-stat. SLT) • Developmental training for employees who do not presently have to meet specific linguistic requirements • Employees who wish to meet future linguistic requirements

5. Types of training • Full-time training • 35 hours per week • 6-8 participants for approx. 10-40 weeks • From no profile to BBB, BBB to CBC • Part-time training • 6 hours of training per week, twice a week • 6-10 participants for 10 weeks (60 hours) • From no profile to BBB, BBB to CBC • offered three semesters (winter, spring, fall)

6. Process for accessing SLT • Employees with statutory needs: • Human Resources Officers (HROs) sends DGLPD, ADM (HR-Civ) names of individuals hired on non-imperative basis and accompanying documents • SLT team activates file and begins process to integrate them into full-time training • Learning plan and start date provided by Canada School of Public Service • Start date of training must be within reasonable timeframe to assist employee in meeting linguistic profile two years from the date of a non-imperative appointment

7. Process for accessing SLT (cont’d) • Employees with non-statutory needs: • Call Letter is sent from ADM (HR-Civ) to Level 1s in Spring • Designates representing Level 1s sends Call Letter down chain of command • Manager and employees discuss needs • Designates coordinates prioritized nominations and sends to Level 1 for approval • Designate sends SLT team name of candidates • DGLPD consolidates information, contacts individuals for placement tests, forms homogeneous groups • DGLPD sends out invitations to candidates for training

8. Contracting vehicles • DND’s Standing Offer (SO) • Used primarily for part-time non-statutory training • L’Estrie is the primary language school • Use of SO must be monitored closely to ensure contracting vehicle is available until 2009 • Canada School of Public Service (CSPS) • Used primarily for full-time statutory training through their interim standing offers and upcoming National Master Standing Offer (NMSO) • Delay of projected implementation date of July 2007 • Initial phase of implementation targeted for January 2008; full-time training (statutory and non-statutory) offered in NCR • Targeted to be fully implemented in 2009-2010 (will include part-time training on a national basis) • May become the mandatory procurement vehicle • PWGSC will not support departmental SO

9. SLT Requirements for FY 2007-2008 • Budget: 2.3M Statutory / 1.05M Non-Statutory • Delays in NMSO resulted in inability to use full budget • Costs approx. $15 per hour; $20,000 per participant for full-time training Statutory: 110 employees require full time training in the NCR Non-Statutory:1791 revalidations and new nominations

10. Accomplishments to date • 54 employees with statutory requirements are either registered or are presently attending full time training • Issued annual Call Letter in July soliciting nominations of candidates for SLT FY 07-08 • Transitioning from using current DND SLT Standing Offer to using CSPS Standing Offers and upcoming National Master Standing Offer • 90 non-statutory employees participated in full-time training since April 2007 • 582 non-statutory employees participated in part-time training (spring 2007 and fall semester 2007)

11. Factors determining who will receive non-statutory training • Number of nominations received • Prioritization of candidates • Budget allocation • Minimum number of participants at same learning level to form groups • Availability of participants • Manager’s acceptance or refusal

12. Next steps for 2007-2008 • Enroll statutory employees at designated times of year as identified by CSPS • Enroll non-statutory employees in full-time training throughout the fiscal year • Enroll non-statutory employees in part-time training sessions (winter semester in January) • Educate employees/managers on roles, responsibilities, commitments and benefits of SLT • Monitor statutory SLT compliance with Public Service Official Language Exclusion Approval Order (PSOLEAO) • Provide advice on alternative options for SLT including tutoring, on-line products available on Campus Direct, etc. to employees who have not been integrated into groups • Provide SLT guidance to Level 1s and organizations with SLT needs

13. Public Service Official Languages Exclusion Approval Order (PSOLEAO)

14. Questions?