ERASMUS+ FACULTY EXCHANGE PROGRAMME extended masters 2013-2015

1. ERASMUS+ FACULTY EXCHANGEPROGRAMME extended masters 2013-2015

2. FEB Partner Universities Laval Brock Queens UBC Peking Montréal Tsinghua Rochester Kobe Wharton Fudan NTU FIU Urb. Champaign Monterrey HongKong ITAM Calcutta Chulalongkorn SMU Bangalore ESAN PUC Rio QUT INSPER UAI Sydney Stellenbosch Adelaide

5. www.econ.kuleuven.be/iii

6. Erasmus+: what is it ? Benefits to students Characteristics of the ERASMUS+ programme Timing of Erasmus exchange Who is eligible? Selection procedure? Practicalities Erasmus grant?

7. 1. ERASMUS+ Programme • ERASMUS+ Programme = mobility for learners and staff • Higher Education Student and Staff Mobility Two types of exchange - ERASMUS+ strict (withinEurope) - Facultyagreement (outside of Europe) Total number of universities: 97 1. number of networks: 2 economics (EW) 7 business economics (TEW + HIR) 2. facultyagreements: network ETEW10

8. 2. Benefits to students • Cultural experience / exchange • Language skills • Personal skills • International challenge • Job market • Academicquality of programmes(no ‘academictourism’) Butalso: ambassadorfor KU Leuven and FEB

9. 3. Characteristics of the ERASMUS+ programme Oncondition of full compliancewithERASMUS regulations • Full academicrecognition of stay at host institution: • Full integration of courses taken abroadintoprogramme of study at KU Leuven; • Full recognition of resultsobtained at host institution (conversion of results). • Whatwithresit of ERASMUS courses ? Pleaserefer to the Erasmus regulations at http://www.econ.kuleuven.be/ond/erasmuseng

10. 3. Characteristics of the ERASMUS+ programme • ECTS : - number of ECTS credits is indication of studyload; - 30 ECTS credits = normalstudyloadforone semester. • Exempt from host institution’s registration fees • Grant (min. 3 months - max. 6 months)- covers additionalexpenses of mobility;- nationalscholarshipsremainunaffected.information: http://www.econ.kuleuven.be/ond/erasmuseng • Focus onquality, notquantity, of exchange.

11. 3. Characteristics of the ERASMUS+ programme Extendedmasterdiffersfrom ‘normal’ Erasmus exchange: • 60 stp in Leuven + 30 stpabroad 30 stp (one semester) extra ! • The 60 stp in Leuven are in conformity with the standard master’s programme for which you are registered • You follow the same application procedure as the other exchange students, BUT: you should compile a coherent module programme (of at least 30 stp) from the modules the host institution offers and submit that as part of the application file • You do notreplacecourses in Leuven withcoursesabroad, butyou select anadditionalmodule programme of 30 stp complementarity versus equivalence of courses • Demonstrate how your choice of programme expands on or compliments the programme you are following in Leuven in motivation letter • Coherence of module programme + motivation of its complementarity are part of selection criteria

12. 4. Timing of Erasmus exchange (extended master formula) When – timing of exchange during Erasmus year Exchange during ‘additional semester’ (first semester) aftermasteryear in Leuven

13. 4. Timing of Erasmus exchange (extended master formula) “When do I graduate ?” • Beginning of ‘third semester’: students choose 30 stp study modules from Leuven in their ISP (“placeholder” modules, cf. below) • These Leuven modules will be replaced by the modules that are successfully completed during the exchange. Only the modules from the exchange appear on the diploma supplement • If you attained all credits for modules abroad and for the complete master’s year in Leuven  graduation in February • But: often late receipt of exam results from Erasmus exchanges (e.g. April or May)  graduate in February with retrospective effect, but a certificate or transcript cannot be issued until all the stp from the host university have been received. You can request a certificate confirming you obtained 60 stp for the Leuven courses • Resit: if the student is required to retake one or more (foreign or Leuven) course modules for which (s)he did not pass  graduate after the third exam period (September) • Modules from abroad with score < 10/20 are replaced by the Leuven “placeholder” modules for equivalent amount of credits in third exam period

14. 5. Who is eligible for Erasmus exchange ? Am I eligibleforapplyingforanextendedmaster ? • You are enrolled in the master TEW/MBE ormaster EW/master of Economics in 2013-2014 • You completed the prior education (bachelor or other) that gave you access to TEW/MBE or EW/Economics or you are at most 12 credits removed from it at the start of academic year 2013-2014 • Your most recent CSE (CumulativeStudy Efficiency) is >75% • Youcanapply in the 1st semester of the ‘selectionyear’ 2013-2014 for exchange in the first semester of 2014-2015

15. 6. Selection procedure – step 1 STEP 1: Selection and reservation of the destination • The aim is to send ‘low risk’ students. This doesn’t mean you need exceptional marks to qualify. • In case of multiple candidates for same destination, selection based on: • Studyresultsfrompreviousyears • Language skills • Coherence of module programme abroad + complementary to Leuven programme • Motivation, incl. choice of module programme • After the selection round, a destination is reserved for you.

16. 6. Selection procedure – step 1 Guidelines for constructing your abroad study programme • 30 – 36 ECTS credits • Preferably master level courses; according to required previous knowledge, a limited number of course modules from 3rd Bach phase at host university is acceptable • Foreign course modules that are only marked according to a pass/fail system cannot be taken up • Foreign language course modules: if they relate to the language of the country itself (max 6 ECTS credits) • Final diploma supplement: • Completed modules from first Master year in Leuven (60 credits) • Credits taken during the exchange year • If necessary, the credits taken in Leuven in the third exam period as replacements for any exchange modules the student did not pass • Leuven tolerance rules apply for the whole set of course modules (i.e. you have to pass for all modules to obtain your master’s degree) !

17. 6. Selection procedure – step 2 STEP 2: Definitiveconfirmation of reserveddestinations • Selected students receive final confirmation of their destination on condition that, after the end of the second (June) OR third (September) exam period, they don’t have more than 12 study points still to attain (excluding the 30 study points at the host university) in order to obtain their master degree • Attention! If the study period at the host university begins before the end of the September exam period, the condition above must be met by the end of the second exam period (June).

18. Remark: 2x Erasmus? Can I participatetwice in an exchange duringmy studies ? • Youcannot go to the samedestinationtwice !

19. 7. CONCRETE PROCEDURE Step 1: Selection and reservation of the destination • Overview of grants and destinationavailablehereor in Erasmus Office, room 00.118 - Naamsestraat 69 • Fill out online form: https://econweb5s.econ.kuleuven.be/erasmus • Submit‘Application form for participation ERASMUS+’ in DROPBOX – entry hall HOG FEB – Naamsestraat 69 onThursday November 21 at the latest Step 2: Definitiveconfirmation of reserveddestinationsafter the second (June) OR third (September) exam period

20. Step 1:Content of ERASMUS+ application form Step 1: Selection and reservation of the destination Submit ERASMUS+ applicationformwith • Printout of online applicationform + picture • Printout of motivation letter inc. proposal of module programme (30 ECTS) • Printout of KULoketstudyprogress file (3 pages): • Overview of programmes and academicyears (p 1) • Tab ‘Credits’ from detail examresultslatest examination period 2012-2013 • Tab 'Study progress' from exam results latest examination period 2012-2013 For studentswith non KU Leuven previouseducation: similarproof of official studyresultsforall bachelor (+ possibly master) years ! Attention: onlycompleteapplication files (pleasestaplethemtogether) are processed!

21. Step 1: Reservation of Erasmus destinations Reservation in tworounds (November and February): Round 1: November 7 to 21, 2013 • Submitapplication file between 7 November and 21 November 2013 • Check informationabout all Erasmus destinationsthrough web links on online applicationform (https://econweb5s.econ.kuleuven.be/erasmus) • Opportunity to examine files about Erasmus destinations in room HOG 00.117, Naamsestraat 69, between 7 and 18 November • Important: pleasediscuss the exchange withyourparentsbeforeformallyapplying ! • Announcement of reserveddestinations: Dec/Jan • SeeToledo + mail with official approval letter

22. Step 1: Reservation of Erasmus destinations (Round 1 continued) Afterannouncement of selectionround 1: • Selectedstudentssubmit at Erasmus office HOG 00.118 within a week afterannouncement: • Official approval letter, signedbyparents • 70 EUR to cover deposit and administrative costs • Signed form for the attention of the bursar (‘pedel’) stating that the student wishes to graduate after 90 study points instead of 60 If the above requirements are not met before the deadline, the Erasmus destination expires and is made available again in the 2nd round • Notselected in round 1 ? • Different reasonspossible (e.g. limitednumber of availableslots) • Possibility to re-apply in 2ndround

23. Step 1: Reservation of Erasmus destinations Round 2: Jan/Feb – end of February 2014 • Open slots (afterround 1) are communicatedasapthrough E-mail / TOLEDO: • Same procedure as in round 1 • Newapplication file is required! • Announcement of reserveddestinationsafterround 2: March 2014 • SeeToledo + mail with official approval letter Attention: Afterdefinitiveselection and reservation of destinations: Mandatoryinformationsession in May!

24. Step 2: Definitive approval of destination Step 2: Definitiveapproval of selecteddestination • After the end of the June 2014 exam period: 1st round of official confirmations of Erasmus exchanges • Criterion? Max. 12 studypoints TO DO in Leuven in 2014-2015 (i.e. excluding 30 studypoints exchange) • Whatifre-sit in Leuven? • For destinationswhereacademicyear starts after 3rd (September) examperiod in Leuven: re-sit in Leuven stillpossible! • For destinationswhereacademicyear starts beforeannouncements of resultsfor 3rd (September) examperiod in Leuven: • Definitiveannulation of Erasmus destination • 70 EUR refunded to student • After the end of the September 2014 examperiod: 2nd round of official confirmations of Erasmus exchanges, samecriterion!

25. Remarks • The 70 EUR administrative costs are refunded to the studentsupon return fromtheirstayabroad, if all administrativerequirements are met. • Studentswhoultimatelycannotparticipate in the exchange becausethey do not meet the conditions (cf. previousslide), gettheir 70 EUR refunded. • Ifyougetdefinitiveapprovalforyourselecteddestination, butultimatelydecidenot to participate in the Erasmus exchange, pleasenotify the Erasmus secretaryasap. In that case, you are notentitled to a refund of the 70 EUR. • Jönköping business school (Sweden) • Sevilla (Spain)  only bachelor students

26. 8. AWARD OF GRANTS • In the previousacademicyear, the followinggrantswereawarded: - Non scholarshipstudents: 310 EURO / month- Scholarshipstudents: 370 EURO / month • From 2014-2015 onwards, the grantwill (also) dependon the country of destination – amount is currently ??? • Nearly all grantsfor a period of 3 – 6 months. • Facultyagreements (nograntsavailable) • Ekonomika Alumni funds 5 grants of 500 EUR