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PROCUREMENT MECHANISMS

PROCUREMENT MECHANISMS. A WORD ON POLICY. Purchasing policy promotes the proper stewardship and general guidelines for the appropriate and legal uses of LUC funds. Adherence and transition to Uniform Guidance.

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PROCUREMENT MECHANISMS

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  1. PROCUREMENT MECHANISMS

  2. A WORD ON POLICY • Purchasing policy promotes the proper stewardship and general guidelines for the appropriate and legal uses of LUC funds. • Adherence and transition to Uniform Guidance. • supersedes and streamlines requirements from OMB Circulars into Title 2 of the Code of Federal Regulation. • Adherence to accountable plan requirements. • It is also important to note that the policies adopted by the university are meant to be the criteria which departments must minimally abide. Departments may elect to establish internal policy and procedure that is more restrictive that those established at an organizational level. At no time can internal policy be less restrictive.

  3. PROCUREMENT MECHANISMSPURCHASE REQUSITION The Purchase Requisition: • Assume that all departmental purchasing should be accomplished using the university purchasing function. • Pre-qualified suppliers, pricing arrangements and co-operative participation. • Additional scrutiny is paid to non-pre-qualified suppliers. • Purchase requisitions and purchase orders provide for better control, tracking, and approval of university expenditures. • Examples of use: • Furnishings and Interior Design • Computers (PC and Laptops), Tablets, Peripherals, Software and Licensing • Contracted or Professional Services in excess of $5,000 (subject to workers classification evaluation) • Equipment and Appliances • Printing Services • Gift Cards • Research Supplies (medical, chemical and academic) • Copy Machines, Facsimile and Telecommunication Equipment • Automobile purchase or lease • Animals

  4. PROCUREMENT MECHANISMSCHECK REQUISITION The Check/Payment Requisition: • Allowed in exception instances. • Examples of use: • Construction, Permits and Related Fees • Conference or Seminar Registration Fees • Instructional Materials • Membership Dues or Fees • Periodicals and Subscriptions • U.S Postal Service Payments (meter replenishment, permits, and other postal related charges) • Insurance Premiums • Federal and State Taxes (excluding state sales tax) • Utilities • Contracted or Professional Services less than $5,000 (subject to workers classification evaluation) • Royalty Fees • Transportation Expenses (shuttle services, etc.) • Awards, Honorariums, and Stipends

  5. PROCUREMENT MECHANISMSPROCUREMENT CARD The Procurement Card: • Used to by a cardholders to expedite the payment of certain goods and services of a small dollar amounts. • Extra scrutiny (i.e., documentation requirements). • Examples of use: • Transportation Expenses (shuttle services, etc.) • Travel • Airfare • Lodging • Meals • Transportation • Parking • Business Related Meals . • Conference or Seminar Registration Fees. • Membership Dues or Fees. • Periodicals and Subscriptions.

  6. PURCHASING - LAKESIDELOCATIONS and CONTACTS 820 North Michigan Avenue, Lewis Tower Suite 700

  7. PURCHASING – HEALTH SCIENCESLOCATIONS and CONTACTS 2160 South First Avenue, SSOM Building 120, 4th Floor

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