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Logistics Civil Augmentation Program

LOGCAP-A Flexible Alternative for Supporting the Force. LOGCAP. Logistics Civil Augmentation Program. Welcome to Pre-Proposal Conference April 19, 2001. Agenda. 1230-1300 Registration Administrative Remarks MAJ Hirniak Contract Requirements Ms. Watkins Break

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Logistics Civil Augmentation Program

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  1. LOGCAP-A Flexible Alternative for Supporting the Force LOGCAP Logistics Civil Augmentation Program Welcome to Pre-Proposal Conference April 19, 2001

  2. Agenda 1230-1300 Registration Administrative Remarks MAJ Hirniak Contract Requirements Ms. Watkins Break SOW Mr. Terhune Break Proposal Submission/Evaluation Mr. Bartholome Break Question & Answer Session 1600 Closing LOGCAP - A Flexible Alternative for Supporting the Force

  3. Rules of Engagement • Break Area • Restrooms • Cell phones and pagers in the “silent mode” • Questions Use 5” by 8” Cards • Sidebar Sessions Take Outside of Conference Area • Insure You Have Registered LOGCAP-A Flexible Alternative for Supporting the Force

  4. Conference Purpose • Ensure Vendors are familiarized with • Solicitation Requirements • Proposal Documentation to be Submitted • How Proposals will be Evaluated • Site Visit of the Force Provider Training Module at Ft Polk, LA • More information on the LOGCAP program can be seen on http://www.amc.army.mil/dcs_logistics/lg-ol/index.html LOGCAP-A Flexible Alternative for Supporting the Force

  5. LOGCAP-A Flexible Alternative for Supporting the Force Force Provider Site Visit • Dress Appropriate to the outside environment for this region • Walking Shoes are recommended • Bus Departure from Hotel • Expected Return • If you miss the bus, no POVs are allowed at the Force Provider Site.

  6. LOGCAP-A Flexible Alternative for Supporting the Force Milestones • Issue Sources Sought 09 Jan 01 • Issue Draft SOW 19 Jan 01 • Industry Day 22 Feb 01 • Issue Draft RFP 02 Mar 01 • Pre-Proposal Conference 19 Apr 01 • Force Provider Site Visit 20 Apr 01 • Issue Final RFP 25 Apr 01 • Proposals Due 06 Jun 01 • Contract Award 14 Nov 01 • Current Contract Expires 31 Jan 02

  7. LOGCAP Logistics Civil Augmentation Program Pre-Proposal Conference Contract Requirements Mary Beth Watkins PCO/AMSOS-CCS 309-782-6061 Watkinsm@osc.army .mil April 19, 2001 LOGCAP-A Flexible Alternative for Supporting the Force

  8. Solicitation Status • Documents posted on the OSC web site: www.osc.army.mil • Click through: Business Employment Opportunities, AAIS (Selling to OSC), Solicitation Information, Draft Solicitations, LOGCAP • RFP will be released electronically • Email notification will be provided to all registered vendors LOGCAP-A Flexible Alternative for Supporting the Force

  9. Contract Type • 1-year base with 9 one-year options • Indefinite Delivery-Indefinite Quantity • All contract requirements awarded by individual Task Order • Firm-Fixed Price • Plans, FP Management, Project Management & Exercises/Missions • Cost Plus Award-Fee or Cost Plus Fixed-Fee • Plans, EVENT Execution, FP Training, Exercises/Missions • Gov’t right to convert to Firm Fixed Price LOGCAP - A Flexible Alternative for Supporting the Force

  10. Solicitation DAAA09-01-R-0068 • Return Original and 1 Signed copy of the Standard Form 33, Solicitation, Offer and Award • Proposals must be received NLT 1300, 06 Jun 01 • Address Offers to: HQ, Operations Support Command AMSOS-CCS Building 390, Basement, NE Corner Rock Island IL 61299-6000 LOGCAP-A Flexible Alternative for Supporting the Force

  11. MIN/MAX • Minimum requirement- • Worldwide Management and Staffing Plan (WMSP) including the Interim Brigade Combat Team (IBCT) Annex • CLINs 0001AA, 0001AB, and 0001AC • Maximum requirement- • “While the locations and types of support required in a given year may be varied and may include a mix of Major Regional Contingencies (MRCs), small scale contingencies, or other efforts identified in the SOW, the Government’s maximum level of support shall not exceed the equivalent of two (2) MRCs plus one (1) small-scale contingency per year for the life of the contract.” LOGCAP-A Flexible Alternative for Supporting the Force

  12. Worldwide Management & Staffing Plan (WMSP) WMSP w/IBCT Annex Program Management LOGCAP Database Regional Management Plans CINC/ASCC Support Plans Exercise Participation Event Execution/Support AMC Directed Missions Force Provider O&M Force Provider-Deployment Army Oil Analysis Program (AOAP) Test Measurement Diagnostic Equipment (TMDE) Fly Away Communications Package Other Missions Contract Line Item Numbers (CLIN)Requirements LOGCAP - A Flexible Alternative for Supporting the Force

  13. CLIN Submission • “To be Determined” CLINs will be awarded at a later date per Individual Task Order • Prices must be submitted for CLINs: • Basic LOGCAP Support; 0001AA, 0001AB, 0001AC, Total for CLIN 0001 for Base Year and ALL Option Years • Force Provider O&M; 0006AA for Base Year and ALL Option Years • CPAF; 0009AA, 0009AB, and Total for Base Year ONLY • CPFF; 0010 for Base Year ONLY LOGCAP-A Flexible Alternative for Supporting the Force

  14. Award & Fixed Fee CLINs 0009 Award Fee  0009AA Base Fee __________% Contractor to propose fee to be used for the life of the contract for CLINs pertaining to Award Fee (Not to Exceed 0 to 2%) 0009AB Earned Fee __________% Contractors to propose fee to be used for the life of the contract for CLINs pertaining to Award Fee (Not to Exceed 0 to 8%) Total Award Fee __________% (Base and Earned Fee combined can not Exceed 8%)  0010 Fixed Fee __________% Contractor to propose fee to be used for the life of the contract for CLINs pertaining to Fixed Fee (Not to Exceed 5%) LOGCAP-A Flexible Alternative for Supporting the Force

  15. Full Text Clauses • Full Text Clauses no longer included • Same Force and Effect • Where text has been removed, replaced with 3 asterisks (***) • Have 6 or 7 as 3rd digit of clause# (AS7000) • View or Copy Clauses/Provisions at: • www.osc.army.mil/ac/aais/ioc/clauses/index.htm LOGCAP-A Flexible Alternative for Supporting the Force

  16. Management Logistics Support Element Risk Assessment & Mitigation Force Protection Central Processing and Departure Point Standard Identification Cards Medical Clothing and Equipment Issue Weapons and Training Vehicle and Equipment Operation Passports, Visas and Customs Reception, Staging Onward Movement and Integration Living under Field Conditions Morale, Welfare & Recreation Status of Forces Agreement Pay Tour of Duty/Hours of Work On Call Duty or Extended Hours Health and Life Insurance Next of Kin Notification Return Procedures Purchasing Resources Special Legal Section H-Special Provisions for Peacetime Contracts LOGCAP-A Flexible Alternative for Supporting the Force

  17. Section H-Award Fee • Non-Fee Bearing Costs • Material Cost Option • Criteria • Delivery: Adherence to Schedule, Response to Gov’t changes, Coordination and Inspection • Quality of Performance: Contractor Compliance, Utilization of Personnel, Initiative • Cost: Cost Control, Performance to Cost Estimate, Cost Avoidance Measures LOGCAP-A Flexible Alternative for Supporting the Force

  18. Points of Contact • Questions and Comments Submit in Writing to: Mary Beth Watkins watkinsm@osc.army.mil 309-782-6061 Dick Terhune terhuned@osc.army.mil 309-782-8589 Address: U.S. Army, Operations Support Command ATTN: AMSOS-CCS Rock Island, IL 61299-6000 Fax: 309-782-2673 • OSC Web Site: www.osc.army.mil • Click through: Business Employment Opportunities, AAIS (Selling to OSC), Solicitation Information, Draft Solicitations, LOGCAP LOGCAP-A Flexible Alternative for Supporting the Force

  19. Logistic Refurbishment Take 15 Minutes

  20. LOGCAP Logistics Civil Augmentation Program Pre-Proposal Conference Contract Requirements Dick Terhune AMSOS-CCS 309-782-8589 Terhuned@osc.army .mil April 19, 2001

  21. LOGCAP Capabilities Section 1 General Requirements Contractor Augmentation May Include, But Is Not Limited To: Combat Support/Combat Service Support Supply Operations Field Services Other Opns & Services Class I (Rations & Water) Class II (Organizational Clothing , Equipment & Admin Supplies) Class III (POL- Bulk& Packaged) Class IV (Construction Materials) Class V (Ammunition) Class VI (Personal Demand Items) Class VII (Major Items) Class VIII (Medical Supplies) Class IX (Repair Parts) Maintenance Transportation Medical Services Engineering and Construction Signal Retrograde Operations Power Generation & Distribution STAMIS Operations Equipment Recovery Laundry & Bath Clothing Exchange Clothing Repair Food Service Mortuary Affairs Sanitation Billeting Facilities Management Information Management LOGCAP - A Flexible Alternative for Supporting the Force

  22. LOGCAP Execution • Ready to Provide Support 24/7/365! • Develop ROM & Detailed Plan of Execution within 24 hours from receipt of EVENT SOW • Deploy Advance Party within 72 hours of issuance of Task Order • CS/CSS within 15 days for an initial 180 days and 25,000 troops • Other support as necessary such as engineering and construction LOGCAP - A Flexible Alternative for Supporting the Force

  23. Statement of Work • Section 1- General Requirements • Section 2- Worldwide Management and Staffing Plan 2.2 IBCT Annex 2.2.2 Program Management Staffing 2..2.7 LOGCAP Data Base 2.2.8 Regional Management Plans 2.3 CINC/ASCC Support Plans 2.4 Standard Plan Content 2.5/General Service Support Criteria 2.2.10 • Section 3- Exercise Participation and Contractor Evaluation 3.0 Command Post Exercise (CPX) Field Training Exercises (FTX)

  24. Statement Of Workcontinued • Event Execution 4.0 • AMC directed Missions 5.0 • Army Oil Analysis Program 5.2 • Test,Measurement, Diagnostic Equipment 5.3 • Fly Away Communications Packages 5.4 • Other AMC Missions 5.5 LOGCAP - A Flexible Alternative for Supporting the Force

  25. Statement Of Workcontinued • Force Provider Operations and Maintenance 5.1 • Force Provider Deployment 5.1.2. • Army’s premier base support system. • Containerized, highly deployable “city” of climate controlled billeting, dining, latrines, laundry, showers and MWR facilities. • Management Oversight Responsibilities: • Operate and Maintain the Training Module at Ft Polk • Provide Technical Expertise • Train Personnel in FP Operation LOGCAP - A Flexible Alternative for Supporting the Force

  26. Statement Of Workcontinued • Government Furnished Services and Information 6.0 • Reports 7.0 • Submittals and Schedule 8.0 LOGCAP - A Flexible Alternative for Supporting the Force

  27. Section J -attachments • Exhibit A :Contract Data Requirements List • 0001: Statement of Work • 0002: DD254 Security • 0003: DOL Wage Determination (Ft. Polk) • 0004: Defense Priorities and Allocation Systems • 0005: SFLLL • 0006: Standard Cost Price Data Formats • 0007: Prag Form 1 • 0008: Prag Form 2 • 0009: Scenario LOGCAP - A Flexible Alternative for Supporting the Force

  28. Submission of Proposal • Each proposal will consist of 4 Volumes in a 3 ring binders • Introductory Folder with Executive Summary (5 page limit) original plus 2 copies Volume 1- Technical Approach (original plus 9 copies) 100 page limit Volume 2- Management Approach (original plus 6 copies) 65 page limit Volume 3- Past Performance (original plus 6 copies) 25 page limit excluding Prag Forms and consent letters Volume 4- Cost/ Price (original plus 6 copies) no page limitation • Any volume that exceeds the page limit, those will be REMOVED and NOT EVALUATED. LOGCAP - A Flexible Alternative for Supporting the Force

  29. Submission of Proposalscontinued • Format Instructions • Pages: single sided, 8 ½ x 11, 56 lines to a page • Font: New Times Roman • Pitch: no smaller than size 10 • Headers: contain name on left, solicitation number on right • Footers: date of proposal on left, page number on right LOGCAP - A Flexible Alternative for Supporting the Force

  30. Submission of Proposalcontinued • Cover sheet in each Volume to consist of: • “Proposal for LOGCAP Support Contract,Solicitation DAAA09-01-R-0068” • Volume number and Title • Name and Address of Offeror • Identify of either “original” or “copy number___ of_____” with copies identified • Date of submission • Point of Contact and Phone Number LOGCAP - A Flexible Alternative for Supporting the Force

  31. Proposal Submittals • Prag Forms – 30 days after RFP issued • All volumes as required • Executive Summary • SF33 signed with acknowledgement of amendments • Completed Section K with certifications • All Clin pricing for all years in Section B • Subcontracting Plan • Fill-in Section H clauses • Documentation of Facility Clearance to SECRET level LOGCAP - A Flexible Alternative for Supporting the Force

  32. LOGCAP Related Web Links DoD Directive 5220.22, NISPOMReference Paragraph 1.5.4.1,1.5.4.2, 1.5.5http://web7.whs.osd.mil/html/522022m.htmJoint Publication 4-04, Joint Doctrine for Civil Engineering SupportReference Paragraph 2.2.10.3.1http://www.dtic.mil/doctrine/jel/new_pubs/jp4_04.pdfDOD Manual 4525.6Reference Paragraph 2.2.10.11http://web7.whs.osd.mil/html/45256mv1.htmhttp://web7.whs.osd.mil/html/45256mv2.htmArmy Material Command Supplemental Publicationshttp://www.amc.army.mil/amc/ci/pub_index.htmlEntry joint Service Publicationshttp://www.dtic.mil/doctrine/jel/service_pubs.htm USAPPA Reference Library http://books.army.mil/cgi-bin/bookmgr/Shelves Joint Operations, Air/sea lift http://www.dtic.mil/doctrine/jel/logistics.htm Operations Field Manuals http://www.dtic.mil/doctrine/jel/army.htm Department of Defense Publications http://web7.whs.osd.mil/dodiss/publications/pub2.htm Army Regulations http://www.usapa.army.mil/gils/ Technical Manuals Secure Access Required http://www.logsa.army.mil/etms/welcom1.htm Federal Acquisition Regulations Reference Paragraph 1.3 http://www.arnet.gov/far/ Joint Travel Regulations Reference Paragraph 1.5.5 http://www.dtic.mil/perdiem/jtr.html

  33. Logistics Reconstitution Take 15 Minutes

  34. LOGCAP-A Flexible Alternative for Supporting the Force LOGISTICS CIVIL AUGMENTATION PROGRAM (LOGCAP)Pre-Proposal ConferenceProposal Evaluations April 19, 2001 Randy Bartholome Team LOGCAP

  35. LOGCAP-A Flexible Alternative for Supporting the Force PURPOSE Present Information on What the Government Wants you to Submit, and How it will Evaluate that Information HOW: Summarize Sec L and M of RFP DISCLAIMER: If statements or charts conflict with RFP, RFP has precedence.

  36. LOGCAP-A Flexible Alternative for Supporting the Force Relative Order of Importance • Tech is more important than Past Performance • Past Performance is more important than Management • Management is more important than Cost/Price • The Tech, Past Performance and Management areas when combined are significantly more important than Cost/Price.

  37. LOGCAP-A Flexible Alternative for Supporting the Force Relative Order of Importance Technical PastPerformance Experience Management Cost Price Technical Performance Scenario Corp Capability Scenario MPC CPAF % CPFF % FFP CLINs Management Oversight Cost Containment Planning Cost Control Program Control Database Customer Sat FinancialCapability

  38. LOGCAP-A Flexible Alternative for Supporting the Force Relative Order of Importance • Under Tech, Experience is more important than the Scenario or Planning which are equal in relative importance; Planning is more important than the LOGCAP Database. • Under PRAG, all factors are equal in relative importance. • Under Management, Corp Capability, Cost Containment, and Program Control are equal in importance; each is more important than Financial Capability. • Under Cost/Price FFP CLINs is significantly more important than either Scenario MPC, CPFF %, and CPFF %, which are equal in importance

  39. Tech Proposal – NTE 100 Pages Experience: how it will help meet SOW requirements; how it demonstrates ability to execute rapid deployments, sustain forces; how it lends itself to innovation, problem resolution, better performance. Technical Scenario: your written tech approach/capability in executing that approach to meet scenario mission requirements. Planning Capability: your approach to meet planning requirements in SOW; discuss planning steps, required planning resources, expected issues-problems in preparing SOW plans, your approach to resolve planning problems. LOGCAP Database: capabilities of current auto systems, data collection methodology, proposed approach to meet SOW database requirements. LOGCAP-A Flexible Alternative for Supporting the Force SSEB Technical Section L

  40. Past Performance Proposal – NTE 25 Pages Identify relevant contracts in last 3 years and Points of Contacts (PRAG FORMS 1 and 2) Relevant Contracts: last 3 yrs to date prior to closing date; over $5M; and at least 2 of the following: contingency planning, rapid deployment, provided logistics support, or participated in military exercises. Technical Performance: how proposed contracts are relevant to RFP requirements in: contingency planning, short notice deployments, providing logistics support, managing GFP, doing equipment maintenance, meeting contract schedules. LOGCAP-A Flexible Alternative for Supporting the Force SSEB Past Performance Section L

  41. Management Oversight: discuss Corp support that improved on site operations, bus practices that resulted in exceeding Government requirements, performance in managing subcontractors/joint ventures to meet schedules, control costs, meet quality requirements, meet small bus subcontracting goals, meeting security requirements, any show cause/cure notice/terminations for default. Cost Control: bar chart showing negotiated cost baseline versus actual costs each of last 3 years on cost contracts/projects, address any causes for actual exceeding negotiated costs by more than 2 percent and actions to reduce overruns, how business practices resulting in under runs are relevant to this RFP. Customer Satisfaction: Government will get this information. LOGCAP-A Flexible Alternative for Supporting the Force SSEB Past Performance Section L

  42. Consent Statements *: Provide signed consent letters from subcontractors, on their letterhead, allowing Government to discuss that subcontractor’s past performance evaluation with the offeror. New Corporate Entities: May submit previous contracts and Points of Contacts for officers/employees, predecessor companies, or subcontractors performing key parts of the requirement. Compare role of people on previous contract to role they will play on this one. NOTE: * not part of page count. LOGCAP-A Flexible Alternative for Supporting the Force SSEB Past Performance Section L

  43. Management Proposal – NTE 65 Pages Corporate Capability: resumes of key people with employment commitment letters; staff plan for Program Management Office, Force Provider at Ft Polk; address your mgt plan to surge requirements. Cost Containment: your procedures and processes to track costs, tying costs spent to performance achieved; how you will provide detailed and timely cost reporting to the subcontract level. Program Control: org chart and descriptions to manage LOGCAP program including subs, showing lines of authority and responsibility; your program control for 6 areas listed. Financial Capability: various financial reports. Security: SECRET Level Security Clearance Information. LOGCAP-A Flexible Alternative for Supporting the Force SSEB Management Section L

  44. Cost/Price Proposal Various spreadsheets and limited explanation as called for in RFP. Information explaining data flow from summary to detailed information. Explanation of calculations (pivot tables, lookup tables, cell name definitions) LOGCAP-A Flexible Alternative for Supporting the Force SSEB Cost/Price Section L

  45. Sources: Proposals Discussions, if Held Information from Outside Sources DCAA, Past Performance Interviews, Questionnaires, Databases, etc IAW Section M of the RFP LOGCAP-A Flexible Alternative for Supporting the Force SSEB Evaluations Section M

  46. Excellent: RFP requirements thoroughly addressed; proposal offers significant strengths, innovative approaches lead to improved performance; highly qualified personnel; superior approach and understanding of requirement; low proposal risk. Acceptable: RFP requirements are addressed with some strengths, innovation; average to above average personnel; thorough understanding of requirements and commendable approach; below average proposal risk. LOGCAP-A Flexible Alternative for Supporting the Force SSEB Technical and Management Evaluation Ratings

  47. Marginal: RFP requirements addressed but proposal has many more weaknesses than strengths; little/no innovation potential; average to below average personnel; weak understanding of requirements and/or weak approach; average to above average proposal risk. Unacceptable: RFP requirements addressed but multiple, significant weaknesses; high risk practices; lack of understanding requirements or below average personnel; unacceptable approach; high proposal risk. LOGCAP-A Flexible Alternative for Supporting the Force SSEB Technical and Management Evaluation Ratings

  48. Low Risk: performance meets contract requirements and exceeds several to Government benefit; few minor problems with highly effective corrective actions. Moderately Low Risk: performance meets contract requirements; some minor problems with effective corrective actions. Moderate Risk:performance meets contract requirements; more than routine problems with significant effort to correct. LOGCAP-A Flexible Alternative for Supporting the Force SSEB Past Performance Evaluation Ratings

  49. High Risk: performance does not meet contract requirements; significant problems with corrective actions not identified, not in place, or not effective. No History:Not rated favorably or unfavorably. An offeror with good history will have a lower performance risk than one with no history; an offeror with poor performance history will have a higher performance risk than one with no history. LOGCAP-A Flexible Alternative for Supporting the Force SSEB Past Performance Evaluation Ratings

  50. All factors will be separately considered. FFP dollars will not be added to scenario CR dollars. Will be evaluated for reasonableness and realism, based on offeror’s proposed approach. Most Probable Cost adjustments made as necessary. Scenario Cost Proposal should include award fee dollars LOGCAP-A Flexible Alternative for Supporting the Force SSEB Cost/Price Evaluation

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