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Florida Disaster Housing Strategy Module 3: Planning Process

Florida Disaster Housing Strategy Module 3: Planning Process. Module Objectives. Understand the integrated planning process Provide an overview of how to conduct a timeline and planning meetings Integrate disaster housing in other plans

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Florida Disaster Housing Strategy Module 3: Planning Process

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  1. Florida Disaster Housing Strategy Module 3: Planning Process

  2. Module Objectives • Understand the integrated planning process • Provide an overview of how to conduct a timeline and planning meetings • Integrate disaster housing in other plans • Draft the Disaster Housing Strategy employing planning tools

  3. Creating a Disaster Housing Vision • Post disaster housing phases: • Emergency /Transitional Shelter • Interim Housing • Permanent Housing • Disaster housing goals • Integrate disaster housing into the long-term community vision as detailed in the Post Disaster Redevelopment Plan

  4. Detailing the Planning Process • Orientation training • Planning meetings to facilitate stakeholder engagement • Agenda & timeline • Strategy integration • Draft and maintain the strategy • Executive approval

  5. Meeting Coordination and Logistics • Advance planning meetings and logistics • Invitations with sufficient time • Agenda in advance and supporting materials • Audio visual presentations • Live versus Webinar • Meeting summaries

  6. Maintain Communication & Raise Community Awareness • Encourage members to meet on their own • Ongoing status updates: emails, phone calls, website, Share Point • Attend meetings of other professional associations • Raising awareness through training and conferences

  7. Developing A Timeline: Factors to Consider • Factors that would influence timeline development • Personnel and resource availability • Sufficient time to participate and review documents

  8. Timeline Overview

  9. Kick Off Meeting • Taskforce members skills, experience, and resources • Disaster housing mission overview and key components • Taskforce member expectations and responsibilities • Deliverables and timeline of planning process • Disaster housing goals and objectives • Review of key background documents • Community risks

  10. Meeting 1 • Review the Disaster Housing Strategy outline • Identify existing program components if applicable • Identify existing plans, policies, and procedures which may impact the disaster housing mission • Identify possible advantages and disadvantages of various disaster housing strategies • Begin identifying roles and responsibilities of Taskforce members

  11. Meeting 2 • Review Disaster Housing Strategy outline and revisions • Breakout group into smaller groups to resolve functional issues • Capture recommendations • Action items

  12. Meeting 3 • Review Disaster Housing Strategy revisions • Address outstanding issues, resource shortfalls, and recommendations • Address staff training, exercise, and strategy maintenance • Confirm organizational assignments • Encourage the development of internal operational procedures, staffing assignments, training policies, and checklists • Long-term strategy implementation matrix

  13. Utilizing the Template • Florida Division of Emergency Management’s Disaster Housing Template • Instruction for each section of the strategy • Sample text • Sample policies

  14. Strategy Integration Integrate other planning efforts such as updating of procedures, plans, policies, and ordinances • Comprehensive Emergency Management Plan • Post Disaster Redevelopment Plan • Local Mitigation Strategy (LMS) • Comprehensive Plan • Flood Prevention Ordinance

  15. Final Strategy Review • Taskforce strategy review • External agencies review • Neighboring jurisdiction comments • Incorporate recommendations • Sign off by key stakeholders • Executive approval

  16. Sample Agenda and Presentations • Review disaster housing template: • Sample Agenda • Sample Appendices • Sample text

  17. Seeking Additional Technical Assistance • Websites • State Disaster Housing Coordinator • National Disaster Housing Framework • Professional Organizations (FEPA) • Regional Planning Councils

  18. Module Summary • At the end of this course student should be able to: • Implement an integrated planning process in the development of a local Disaster Housing Strategy • Integrate Disaster Housing in Other supporting plans, policies, and procedures • Employ planning tools designed to facilitate strategy development

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