Document Annotation Tool-The Best Way to Make Annotations Easy

1. Document Annotation Tool: The Best Way to Make Annotations Easy Document Annotation is an activity to put comments, explanations, and notes on the document. Hey, all of us know how documents are essential for us to maybe these are online and papers. Right now, most users use online documentation, which saves their and others time due to the advantage of sharing it in a blink of an eye, easiness in editing, and many more advantages. Sometimes we have to put comments, explanations, and keynotes on any document. It is easy to do all these activities on the paper, but what will you do when it comes to online? The solution is here- “Document Annotation Tool” The annotation can occur in a document in any paragraph, sentence, phrase, diagram, or word. So by using it, the work will be straightforward, and it makes the document reading and understanding easy. It is based on the cloud-based document approval tracking system. The features are meant to add comments, keynotes, highlighting of specific word or line, stamping the document without tampering its original form, and strikethrough. Other features provided are you can add individual annotations, revisions, and collaborations, you can switch in between the annotations and comments in a single click. You can remove these permanently and temporarily also. All these features are beneficial for future references. How to Select the Best Tool? Or What are the points which make the tool better than other companions?

2. There are several tools available in the online market, but some important points are to be noted before using it. All the things depend upon the fulfillment of requirements generated by the business, clients, and employees, which are stakeholders of the documents. Before using any annotation tool, there must be a proper evaluation of requirements. Here is a set of requirements to make any tool favorable for annotations. ● The tool must be available for online use or downloadable in the form of a web application. ● It must install without any extra technical effort. ● It must be suitable for hands-on experience while working. A tool must be suitable for the above set of requirements, including the essential elements of use by any organization where the online document approval process occurs. Some Best Practices for Document Annotation ● All documents must be appropriately annotated. Like if you have started the process, then it must be complete. Please do not leave in between because it will create confusion and break the sequence. ● It must be in the correct form. ● Annotating the long phrases as entity types is not considered as good practice. ● If there is any noncontiguous text, it should be interpreted as each entity mentioned and identified as related to each other. ● Overlapping of mentions must be avoided ex: two entity labels applied on a single phrase in the document. ● Each item must be annotated as a separate entity, and the whole expression must be interpreted as a plural entity. So it is all about Document Annotation Tool and Annotation Process. You should note one point in mind that any tool you are using must be suitable according to the requirement because evaluating the requirement and compatibility analysis with a tool will give you a free hand in the documentation approval and its process.