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Importing P-card transactions

Importing P-card transactions. KASBO 2014 Spring Conference. Background of KCBOE Program. Implemented the program in 2005 with Chase Bank, 2010 moved to 5/3 David Lloyd-Facility Systems Director Began with Facilities Department Today we have 3 corporate accounts, 72 cards.

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Importing P-card transactions

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  1. Importing P-card transactions KASBO 2014 Spring Conference

  2. Background of KCBOE Program • Implemented the program in 2005 with Chase Bank, 2010 moved to 5/3 • David Lloyd-Facility Systems Director • Began with Facilities Department • Today we have 3 corporate accounts, 72 cards

  3. Partnership with 5/3 Bank • Provided draft copies of policies and employee agreements • Created Reporting Structure to fit our needs • Extremely important for file download process • Customized download file for importing • Document for customization was provided by Tyler Tech through the Knowledge Base

  4. SDG2 Website-MasterCard with 5/3 Bank • https://sdg2.53.com • Verify that cards report to correct departments-Screen Shot #1 • Departments are responsible for coding transactions • Done directly in sdg2 website-Screen Shot #2 • Automated email goes on to all users notifying them of the due date of coded transactions

  5. File Download • Schedule a report • Select site specific report created by 5/3 Bank (Jackie Wheeler)-Screen shot #3 • Determine how your district will download transactions based on the reporting structure setup-KCBOE uses Org Points • Download file to PC

  6. Munis Import • Financials>Accounts Payable>Invoice Processing>Purchase Card Import • Purchase Card Import-Screen Shot #4 • Define screen • Import • Review errors • Status codes • Review Invoice Entry/Proof for totals and errors

  7. Questions??

  8. Screen Shot References #1

  9. #2

  10. #3

  11. #4

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