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Step-by-step guide to kickstart the BMO P-Card Program for school districts. Covers application process, implementation steps, and post-implementation support. Access BMO Details Online for efficient program management.
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ALASBO P-Card Program Welcome to BMO Spend & Payment Solutions
Getting Started • To get started, log onto our website at www.illinois-pcard.com. Print out the materials provided under “Getting Started”. • Upon review of the documents and board approval, please send back signed copies of: • Board Resolution • Tax Exempt Letter • Application to Participate • BMO ePurchasing Solutions Contract • Last 3 years of Financial Audits • Send these to Holly Wallace, Secretary for Special Services, IASBO; Illinois ASBO, p-Card Applicationc/o Holly WallaceNIU, IA-103108 Carroll Avenue DeKalb, IL 60115-2829 This packet constitutes your school district’s application to participate • When the Application is received by IASBO, the School District’s Program Administrator will receive and email from Holly Wallace with confirmation of receipt, as well as expected turn around times.
Getting Started Cont’d… • Once the completed packet is sent to the bank,the application will be processed on a first come, first served basis. It takes about approximately three to four weeks UPON RECEIPT of the packet by the Bank to complete a full credit review for the district. • Once the credit review is complete, the bank’s implementation manager will contact the district by email to set up a time for a conference call to review the Purchasing Card Handbook, and discuss next steps. • Once all set up forms have been properly completed and sent back to the Implementation Manager, the cards are ordered and should arrive to the district in approximately 3-4 weeks. Also at this time, access to details Online will be created, and access to be provided at approximately the same time of the receipt of cards. Total cumulative time upon receipt of packet by bank—8 weeks.
1. Application Process IASBO Holly Wallace Secretary for Special Services Phone: (815) 753.9083 Email: hwallace@niu.edu 2. Implementation Process BMO/Harris Spend and Payment Solutions Ana King* Implementation Manager Phone: 1-866-802-8863 Email: ana.king@bmo.com Contact Information 3. Post Implementation Support BMO/Harris Spend and Payment Solutions Corporate Client Services** Phone: 1-800-844-6445 Email: ebsclientservices@bmo.com *Implementation Manager contact information are subject to change. ** For existing programs only.
The Pillars of details Online Program Management Financial Reconciliation Reporting & Extracts Administration
Program Management details Onlineenables you to: • Request new accounts • Set up and change credit limits • Modify account profile details • Change reporting structure • Track change history At your fingertips!
Financial Reconciliation details Onlineenables you to: • View statements online • Quickly locate transactions • Set up a tiered approval process • Split transaction costs • Assign or modify GL value to a transaction At your fingertips!
Reporting & Extracts details Onlineenables you to: • Access over 75 standard reports • Extract and download report content • Conveniently schedule reports to run when you want • Customize your own report At your fingertips!
Administration details Onlineenables you to: • Manage your General Ledger information online • Manage user access through assigning different user roles • Communicate with users by broadcasting news system-wide At your fingertips!
