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FY14 Budget and Caseload Update Fiscal Committee March 3, 2014. FY14 January Caseload Review.
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FY14 Budget and Caseload Update Fiscal CommitteeMarch 3, 2014
FY14 January Caseload Review • Waitlist Remediation Initiative Status: The CCRRs began placing children in the Waitlist remediation account in October. The CCRRs had until December 20, 2013 to place all the vouchers allocated to them. • As of December 20, 2013 at the end of the twelve week initiative, the CCRRs had successfully placed 100% of the original allocation of 2,367 vouchers. An additional 716 vouchers have been added to the original allocation. As of February 22, 599 (83.7%) of the 716 vouchers and 2,966 (96.2%) of the total vouchers (3,083) have been filled. Approximately 89% (2,747) of the 3,083 placements authorized in the Waitlist Remediation account were billed for service month January 2014. • The forecast projected all 3,083 vouchers will be placed in February 2014. This month’s forecast for FY2014 continues to project a $1M surplus. • Income Eligible: January forecast projects a surplus of approximately $4.4M. • Vouchers: All the CCRRs continue to fill the additional attrition backfill allotment in the Income Eligible 3000-4060 account. As of February 22, the CCRRs have placed 1,377 of the total allotment (1,866) or 74%. The forecast includes 492 placements from January 25, 2014 to February 22, 2014. The projection also assumes the gradual placements (20% each month through the remainder of the year) for the 489 remaining vouchers open (from the 1000 authorized in January 2014). • Contracts: The projected surplus is also dependent upon the contract providers achieving maximum obligation. Currently, of all contracts slots available (regular and flex), only 90.5% are filled.
FY14 January Caseload Review • DTA-Related Caseload: After seven months of actual numbers, EEC is forecasting a surplus of $2.7M, an increase of $2M when compared to last month ($636K). December actual caseload billing reflects a net decrease (944) in caseload when compared to December. All age groups experienced a decrease. This change is driving the movement from deficit to surplus. • Supportive Caseload: With seven months of actual numbers, EEC is reporting a deficit of approximately $21K. Access to expansion slots continues to allow for more children to be served in areas where there is the capacity and the need. Expenditures have increased due to the use of expansion slots. EEC is monitoring this closely. We’re at 101% utilization. • FY14 Consolidated Net Increase: The target date for implementation is March Billing paid in April. This will include the retroactive payment. • SEIU Rate Increase Contract: The target date for implementation is March Billing paid in April. This will include the retroactive payment. • Part Time Rate Increase : Pending board approval, the increase is scheduled to occur when EEC’s new Child Care Financial Assistance System is implemented. If this occurs after 7/1/14, the increase will be retroactive.
FY 2014 DTA (3000-4050)
DTA Expenditure and Caseload History The following chart reflects spending and caseload for the current fiscal year and fours years of historical data. There is no evident correlation of spending to caseload. FY2012 compared to FY2013 caseload has a minimal variance but spending has a $1.6M gap. In FY2014 the average caseload to date has decreased when compared to FY2013. The most significant contribution to the decrease in DTA expenditures in FY2014 is the reduction in caseload from December 2013 to January 2014. Caseload decreased by 944.
Caseload Waitlist: 02/2013 -01/2014 Data Report created on February 27, 2014 ** Excludes Unborn children, Children 13 or older, “0” zip codes and towns out of state .
FY13/14 IE Contract Slots - Regular and Flex As of February 27, 2014 the number of open slots has decreased by 239.5 slots (1754.5 vs. 1515.0). The percentage of slots open is 10.43%. Including the flex slots used, the contract providers have a 9.46% vacancy rate. In comparison to last year the vacancies have increased by 2.01%. On average , for the past 12 months the contract providers contract slots have been 89.27% filled, with a peak occupancy of 92.95% at the end of March 2013 and the lowest occupancy at 83.08% at the end of August 2013. Data Report created on February 27, 2014 Total Awarded Slots is 14,521 and Allowable Flex Slots is 836. 324 of the 355 additional contract slots awarded have been filled. 20 Vendors representing 23 contracts are Over 5% Flex **No. of children filling slots may be greater than slots awarded. Total awarded slots for Homeless is 693 and Teen 506. - Homeless: filled 569 open 124 - Teen: filled 401, open 105
Archived and Reactivated Children on Waitlist Number of Archived and Reactivated Children on Waitlist Data Report created on February 29, 2014 Net change for number of children archived/reactivated to date in February 1,238 February total archived children: 1,321 representing 962 families. February Total reactivated children: 83 representing 65 families. ** Note: User is defined as EEC, CCR&R or Contract Provider July excludes 7/25/2013; significant auto-archiving occurred, archived children system: 12,789 and archived children user: 9896
