WILLIAM

1. WILLIAM Welcome to Israel! Learning and leading ‘internationalization at home’: assistance and management Tool Coordinated by the college of management academic studies

2. Schedule • 9:00-9:15- Coffee/gathering • 9:15-10:00 – Introductions and group activity • 10:00-10:45 – WILLIAM, Big Picture (goals, institutional commitments, workpackage commitments) • 10:45-11:00 Break • 11:00 – 11:40 Focus on workpackages and financial management • 11:40-12:00 – To do list/Q&A

3. In groups Step 1: “A time when I really felt welcome in a foreign country was…” OR “At time when I really felt unwelcome in a foreign country was…” Step 2: Based on the experiences that were shared, look for common themes that point to conditions that may help people feel welcome in a foreign country

4. WILLIAM* Welcome to Israel! Learning and Leading ‘Internationalization at home’: Assistance and Management Tool *logo is being developed

5. Goal of WILLIAM The main objective of WILLIAM is to support the advancement of internationalisation processes in Israel through a comprehensive IaH (Internationalization at Home) strategy, thereby creating a purposeful international learning environment for home students and working to address the needs of foreign students studying in Israeli HEIs.

7. Big Picture: - Rationale - Goals - Commitments -Institutional -Workpackage

8. But why is ‘Internationalization at Home’ important?

9. In a world becoming exponentially more interconnected and technologically advance, the jobs of tomorrow can not be predicted…. • What can be predicted, necessity for: • English fluency • cross cultural skills • transversal skills

10. Erasmus Impact Study on mobility in the EU (2014): • On average, Erasmus students have better transversal skills after a stay abroad than 70% of all students. • Compared to students’ own qualifications before going abroad, upon their return they have increased that advantage by 42% (on average). Study abroad = opportunity to develop cross cultural skills, transversal skills, improve English.

11. Memo FactorsA survey-based tool for assessing study abroad programmes and measuring effects of international mobility on personality development. • Confidence • Tolerance • Self-awareness • Sociability • Problem-solving • Self-assessment • Decisiveness • Position-defending • Adaptability • Curiosity

12. YET…

13. Internationalization at Home is about all students reaping the benefits of international education

14. WILLIAM:Conceptualizing and operationalizing IaH in Israelwith the goal of creating sustainable models of IaH across the diversity of higher education institutions.

15. IL Partner Diversity – maximizing impact and dissemination: • Universities with large International programs (HUJI, BGU) • Small colleges just developing International programs (Tel Hai, Gordon) • Private college (COMAS) • Teachers College (Gordon) • Student diversity • College serving religious/ultra-orthodox population (Lev) • College with large minority population (KAC – over 50% minority students) • Geographic diversity: North (Tel Hai; GACE, KAC), Center (COMAS; JTC, HUJI), and South (BGU)

17. IaH – broadly speaking International Experience of the Home Student ‘Home’ Experience of the International Student Social Integration Social integration serves a double purpose

18. WILLIAM strategy for IaH

19. 3 Modules of IaH Activities in WILLIAM

20. EU partners’ role in WILLIAM • Transfer of knowledge and best practices from EU partners regarding IaH. (International consortium meetings, material provided, site visits, group training sessions) • One on one mentoring and guidance for institutions based on institutional needs • Assist in workpackages • Involved in quality assurance

21. 5 EU Partners • Masaryk University (Brno, Czech Republic) - coordinator the EMAIL series (academic mobility) with Israel from 2011 to 2017, received an award for internationalization in 2016 from the European Association for Internation Education. Hosts two week summer program for internationalization campaigns for HEIs. • Management Center Innsbruck (Innsbruck, Austria) - brings with it decades of experience in internationalization, with a campus of approximately 50% foreign students it has excelled in foreign student services and integration models of foreign and local students. • Dobrila University of Pula (Zagrebačka, Croatia) - implemented virtual collaborations between their students and foreign campuses, and provide an interest model of how to integrate virtual classrooms and trainings into a IaH agenda. • Global Impact Institute (Czech Republic) - leading consulting company in higher education management, has helped develop the internationalisation of strategies in IL through IRIS. Dr. Uwe Brandeburg has developed QUEST a new survey instrument that map student profiles and used now in Finland by all universities. They also have a number-based policy support methodology that provides a meaningful system of key performance indicators for the quality of IaH. • Erasmus Student Network (Brussels, Belgium) – European student organization in the field of student mobility. ESN is a non-profit organization with 520 local sections in 40 countries in 975 HEIs. The ESN will be useful in representing the mindsets and expectation of EU students in Israel.

22. Israeli partners’ role in WILLIAM • Learning from EU partners and each other • Collaborating to enhance IaH strategies • Implementing institutional strategies (independently) • Disseminating best practices

23. WILLIAM ACTIVITES by Workpackages -Transfer of Knowledge of IaH from EU to IL HEIs (WP1&2) -Dissemination (WP5): within partner HEIs, among IL HEIs, and CHE -Management (WP6)

29. WILLIAM Budget 985,381 Euro

30. Institutional Budget for Israeli HEIs over 3 years *note about equipment as listed in proposal and requests for change

31. IMPACT – 3 levels National Level: Provide better understanding of IaH as a tool for internationalization, promote a set of measures that support IaH strategies and policies across IL HEIs. Institutional Level: Improving integrated services of IROs, including foreign student support services, social integration schemes, development of safety protocol and regulation. Faculty/Curriculum Level: Promoting virtual international classrooms as a means to engage faculty and students in international learning environments without having to go abroad.

32. Collective Impact "אם ברצונך להגיע מהר רוץ לבד,אם ברצונך להגיע רחוק רוץ ביחד"

33. Contractual Commitments:1) Within your institution2) As part of the consortium “I understand what it means, I’m just saying ‘LOL’ isn’t really appropriate in a contract.”

34. Commitments: • Be part of collaboration about IaH in Israeli higher education institutions through consortium activities and work packages. • Coordination of your designated work package. • Implement IaH strategies in your institution (modules of activities). • Professional financial management of the funds allocated to your institution. • Reporting of progress in the form outlined by management and workpackage leaders.

35. Commitment within your institution: Implementation of all 3 Modules of IaH Activities in WILLIAM

36. Commitment to workpackages • Leading a workpackage • Work with EU partner to develop workpackage workplan • Work with consortium to fine tune workplan • Lead sessions on the workpackage at the international meetings (where much of the joint planning will be done) • Follow up with partners on their commitments for that workpackage • Lead coordination of activities for that workpackage • NOTE: the lead institution is NOT responsible to do all the work for the workpackage, they are in charge of coordinating the work that needs to be done. • Actively participate in other workpackages • Take part in developing workplan (provide input, feedback) • Provide material requested by lead institution relevant to achieving the workpackage goals • Participate in activities to advance the workpackage goals.

37. Leads on Workpackages • WP1: Ben Gurion University lead; Global Impact Institute assist • WP2: Tel Hai lead; Management Center Innsbruck assist • WP3: Jerusalem College of Technology lead; Pula University assist • WP4: Kinneret College lead; Global Impact Institute assist • WP5: Hebrew University lead; Masaryk assist • WP6: College of Management lead; Gordon assist

38. Note about logos • All material should include WILLIAM logo and

39. Focus on Development Workpackges (WP2 & WP3)

40. WP2: DevelopmentInternational Relations Office(protocols, regulations, staff training, social integration)Lead: Tel HaiAssist: Management Center Innsbruck

41. Need to decide together… • Which regulations are most central to focus on as a consortium? • Safety and security • Admissions (?) • Others… • Suggestion: divide the development of regulations and procedures in various areas and share knowledge. Each institution institutes what is relevant for it. • Staff training suggestion - virtual across all institutions with EU partners on working with international students/cultural sensitivity. • Social integration – make sure to involve the student association

42. WP3: Development (Virtual Classrooms)Lead: Jerusalem College of Technology Assist: Pula University

43. JCT – primarily providing IT support and making sure each institution has thought through the necessary steps for creating such a course technologically. • Pula – leading guidance of models (from their experience and EU partners) • Joint staff training – need to coordinate in this year. • Each institution needs to develop virtual classroom between local students and students at an institution abroad. • Implementation is in 2019-2020 school year • Need to start thinking which faculty would be interested • Learning of models will be in first year

44. WP6:ManagementLead: College of managementAssist: Gordon

45. Management Tasks • Facilitating Communication across partners • Sole communication with Brussels • Financial Management • Centralizing reporting • Leading collaboration on agenda for consortium meetings • Website management • Submission of Mid and Final Report • Monitoring progress across WPs • Coordinating External Audits • Other tasks?

46. Management Team Coordinators: Prof. Oren Kaplan, Prof. Dafna Kariv, Dr. Yael Israel-Cohen Project Manager: Dr. Yael Israel-Cohen Financial Management and Tracking Reporting: Samara Segal CPA (Canada) Additional project management staff: Or Vardi, Hadar Shany

47. Financial Management • Dina – Erasmus+ National Office • Samara – WILLIAM financial management

48. Financial Reporting - Overview • Method – Documents to be uploaded via website portal • Timing of reports from Partners • Every 3 months - All expenses to date • Every 6 months – Program progress report • Grant payment details • 50% within 30 days of signing the Partnership Agreement • 25% within 30 days of documentation of expenditures covering the prior advance payment (50%) • 15% within 30 days of documentation of expenditures covering the prior advance payments (75%) • 10% within 45 days of receiving Erasmus approval of the final grant report and financial statements

49. Financial Reporting - Documentation • Documentation – Every expense must have appropriate supporting documentation. • Invoices, signed timesheets, boarding passes, etc… • To be discussed in detail in a subsequent meeting • Signatures – Important to ensure they are approved if required • Supporting documentation is difficult or sometimes impossible to recreate if lost therefore important to update regularly

50. Financial Reporting - Templates • Templates for reporting actual expenses compared to budget being developed • Templates for travel expenses and timesheets being developed • Template for tracking Work Packages progress monthly and annually being developed • At a subsequent meeting, all templates will be explained in detail