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HESES and the HEFCE web facility

HESES and the HEFCE web facility. Presented by Christine Daniel, Analytical Services Group, HEFCE. SROC 08 April 2009. Outline of presentation. Part 1 – WP and TESS Widening participation (WP)/teaching enhancement and student success (TESS) allocations for 2009-10.

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HESES and the HEFCE web facility

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  1. HESES and the HEFCE web facility Presented by Christine Daniel, Analytical Services Group, HEFCE SROC 08 April 2009

  2. Outline of presentation Part 1 – WP and TESS • Widening participation (WP)/teaching enhancement and student success (TESS) allocations for 2009-10 Part 2 – HESA derived statistics • The web facility • The derived statistics exercise

  3. Part 1 WP and Tess

  4. What is WP funding for? • Recognises the additional costs of recruiting and retaining students from disadvantaged or non-traditional backgrounds • Institutional funding, not student support

  5. How much funding is allocated? • Total 2009-10 allocations: £143m, of which £2m set aside for July allocation • Two streams of the WP allocation: • Funding for widening access (£61m FT; £66m PT) • Funding for disabled students (£13m)

  6. Widening Access Allocation • New UG entrants are assigned to census wards using postcode • Wards assigned to quintiles according to: • FT UG under 21: young HE participation • PT and mature FT: average educational achievement • Students weighted according to quintile of their ward • Institution average weight calculated for FT and PT students and used to calculate allocation

  7. WA population • FT or PT HEFCE-funded UK-domiciled undergraduate (including FD) entrants • This information taken from HESES07 re-creation and only counts students eligible to be counted in Column 4 of the re-creation • ELQs are not counted in population

  8. Key HESA fields used in WA allocation • POSTCODE • QUALENT2 • COURSEAIM

  9. WP for disabled students allocation • Calculate proportion of students in receipt of Disabled Students’ Allowance (DSA) • Proportions across sector ranked and split into quartiles • Institution assigned to a quartile and then weighted according to this quartile • Weight is used in calculating allocation • Allocation is subject to a minimum value

  10. Disabled students allocation population • HEFCE-funded, independently funded or non-fundable UK-domiciled students who would be eligible to receive the DSA (if they were disabled) • This information taken from HESES07 re-creation and only counts students eligible to be counted in Column 4 of the re-creation

  11. Key HESA fields used in disabled students allocation • DISALL = 4 indicates a student is in receipt of the DSA

  12. What is TESS funding for? • To support the enhancement of learning and teaching • Improving retention of students who are at risk of not continuing their studies • To contribute to the success of students • Institutional funding, not student support

  13. How much funding is allocated? • Total 2009-10 allocations: £269m, of which £3m set aside for July allocation • Three streams of the TESS allocation: • Improving retention (£171m FT; £54m PT) • Institutional learning and teaching strategies (£31m) • Research informed teaching (£10m)

  14. FT Improving Retention allocation • FT UG new entrants assigned to risk categories based on age and entry qualifications • Students weighted according to their risk category • Institution average weight calculated for FT students and used to calculate allocation

  15. FT IR population • FT and SWOUT HEFCE-fundable UK-domiciled undergraduate (including FD) entrants • This information taken from HESES07 re-creation and only counts students eligible to be counted in Column 4 of the re-creation • ELQs are not counted in population

  16. Key HESA fields used in FT improving retention allocation • QUALENT2 • The ‘qualifications on entry’ entity (we use QUALTYPE, QUALSBJ and QUALGRADE) • UCASPERID and UCASAPPID

  17. Timetable for 2009-10 WP/TESS allocations • September 2008: 2007-08 HESA web facility released • March 2009: initial 2009-10 WP/TESS allocation • March 2009: 2007-08 HESA derived statistics exercise launched • May 2009: deadline for receipt of amendments to 2007-08 HESA data for inclusion in July allocation

  18. Timetable for 2009-10 WP/TESS allocations • July 2009: revised 2009-10 WP/TESS allocations • Summer 2009: 2008-09 HESA web facility released • Winter 2009-10: 2008-09 HESA derived statistics exercise launched

  19. Useful reading How we fund WP http://www.hefce.ac.uk/widen/fund/ How we fund TESS http://www.hefce.ac.uk/learning/funding/support/ ‘2007-08 statistics derived from HESA data: Guide to HEFCE web facility ’ (HEFCE 2008/30) - Annex E and Appendix 7 http://www.hefce.ac.uk/pubs/hefce/2008/08_30/ ‘Funding higher education in England’ (HEFCE 2008/33) http://www.hefce.ac.uk/pubs/hefce/2008/08_33/

  20. Who to contact Christine Daniel c.daniel@hefce.ac.uk 0117 931 7373

  21. Part 2 HESA derived statistics HESA derived statistics

  22. HESA derived statistics • What are the derived statistics? • How will we use HESA data to monitor funding? • Timetable • What is the web facility? • What is the derived statistics exercise? • How do I find out more?

  23. What are the derived statistics? • Monitor funding allocations • Inform Widening Participation (WP) allocations • Inform flexible study measure • Research Degree Qualification Rates (RDQRs) • Transparent Approach to Costing TRAC(T) student FTEs • Data for audit purposes • LLN student summaries • Non-completion toolkit

  24. How do we monitor teaching funding with HESA data? • Generate HESES re-creation using HESA data • Generate HESES re-creation based on cost centre sector norms for subjects • Select institutions to explain differences between HESES and HESES re-creation • HESES re-creation supersedes HESES for funding purposes

  25. HESES re-creation output (1) • Each HEI provided with: • HESES re-creation tables 1a, 1b, 2, 3, 4 and 6 • HESES re-creation grant adjustment report, standard resource and assumed fees • WP allocation report based on HESES re-creation assumed FTEs

  26. HESES re-creation output (2) • HESA-HESES comparison summary tables • Equivalent HESES tables • Individualised data for each HESA record • Includes all derived fields used to re-create HESES

  27. Teaching funding monitoring timetable • December 2007 - HESES07 deadline • October 2008 – Final deadline for 2007-08 HESA data • November 2008 - HEFCE receive 2007-08 HESA data • December 2008 - HESES08 deadline • March 2009 – Selection notification (HESES07 and 2007-08 HESA) • May 2009 - Deadline for initial response • June 2009 – Deadline for amending 2007-08 HESA data (as part of this exercise) • September 2009 – Interim grant adjustments (if exercise not complete)* • October 2009 - Final deadline for 2008-09 HESA data • November 2009 - HEFCE receive 2008-09 HESA data • * different for HESES re-creation based on cost centre sector norms

  28. HESA derived statistics web facility (1) • Available in summer each year • Unlimited use/useable for entire year • Submit HESA data to HEFCE extranet (secure) • Obtain outputs listed earlier as aggregated Excel output and associated individualised file

  29. HESA derived statistics web facility (2) • Comprehensive guide on using web facility • Full description of algorithms • Trouble-shooting guidance • Detail of ‘problems of fit’ • ‘Pseudo code’ • Support through ‘helpline’ and e-mail

  30. Flexible study measure - background • Often referred to as ‘partial completion’ • ‘Review of the teaching funding method: Second consultation on changes to the method’ HEFCE 2007/02 • HEIs confidence to allow students to change their pace of study

  31. What are ‘partial completions’? • Completed activity is less than student’s initial study intentions for the year • Completed modules only • HESES definitions for ‘completed module’

  32. Overview of methodology • 2007-08 and 2006-07 HESA data • Calculate flexible study measure weighting • Based on standard resource and assumed fees for partially completing students • Applied to contract range • Migration funding (initially)

  33. Further detail of methodology (1) • HESES07 re-creation • Plus students in HESES population that did not generate a countable year in HESES07 • Identify partial completions and assign funding characteristics (price group, fee level etc.) • Calculate standard resource for partial completions (modules completed)

  34. Further detail of methodology (2) • Calculate assumed resource for partial completions (modules attempted) • Calculate weighting to reflect where HEIs would move relative to the tolerance band if ‘partial completions’ had been included in the teaching funding model for 2007-08

  35. What are ‘partial completions’? • HESES population (HESEXCL=0, 512 etc.) • Non-completions (HESCOMP=3) • Completed modules (MODOUT = 1, 2) • Module ‘countable’ in HESES07 (MODSTAT = 1, 2, 4) • Student’s completed ‘module FTE’ > 0.167 (normally 20 credits)

  36. And attempted modules? • Non-completed modules (MODOUT = 1, 2, 4, 6, 7) • Attempted modules ‘countable’ in HESES07 (MODSTAT = 1, 2, 4, 5)

  37. Further information about the flexible study measure • Forthcoming 2007-08 HESA derived statistics publication • 2009-10 Grant letter: technical guidance, paragraphs 174-188 • hesa_heses_stats@hefce.ac.uk

  38. Web facility demo

  39. HESA-HESES exercise • HESA-HESES07 comparison – twelfth year HESA used to monitor funding • HESES re-created for all HEIs • All HEIs are tested against the ‘selection criteria’ • Similar exercise is conducted for FE Colleges using ILR data

  40. HESA-HESES – response criteria • HESA-HESES06 • £500,000 difference in contract range holdback • £500,000 net difference in funding conditional upon delivery of growth • £100,000 medical and dental contract FTE • WP criterion (based on HESES06 re-creation FTEs) • Model 2 LLN criterion • HESA-HESES07 • ? • Table 7 criterion

  41. HESA-HESES – no response required • No response required • does not mean that HESA and HESES data are consistent • discrepancies may impact WP funding allocations • does not exempt HEI from subsequent data audit/ retrospective funding adjustments

  42. HESA-HESES – response required (1) • Submit Action and Implementation Plan • Action Plan to remove discrepancies between HESA-HESES • Implementation Plan to ensure that similar errors do not recur in the future

  43. HESA-HESES – response required (2) • Action Plan should address all of the following (where relevant): • Errors in HESES • Errors in HESA • Problems of fit with the HEFCE algorithms

  44. Errors in HESES • HESES re-creation will only be ‘signed-off’ once we are satisfied that it ‘reasonably represents the outturn position for the year’ • HESES re-creation will supersede HESES • Retrospective adjustment to funding will be made

  45. Errors in HESA • Corrections to HESA data • Administrative fee will be charged by HESA (20% of annual subscription) • Revised HESA compared to HESES to ensure discrepancies are fully explained

  46. Problems of fit with HEFCE algorithms (1) • Known algorithmic approximations: • INSTAPP • Part-time FTE (some non-standard years) • Assignments to price groups (as above)

  47. Problems of fit with HEFCE algorithms (2) • Unlikely to be sole cause for discrepancies • Evidence may be requested (e.g. HE prospectus) • Provide necessary data to correct assumptions and reconcile the two data sources

  48. Who to contact and useful reading Contact: Ewa Wawrzynska at e.wawrzynska@hefce.ac.uk orhesa_heses_stats@hefce.ac.uk0117 931 7353 Further reading: HEFCE 2008/07 on 2006-07 reconciliation HEFCE 2008/30 on 2007-08 web facility HEFCE 2009/?? on 2007-08 reconciliation

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