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Manage field employees with GPS-enabled phones, automate timekeeping, optimize routing and dispatching, improve accounting data, and track job time accurately. Easy deployment with low cost.
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EMPLOYEE TIME JOB LOCATION TRACKING TRANSPORTATION
XORA GPS TIMETRACK SOLUTION • Locateand manage field employees with GPS-enabled mobile phones • Automatetime keeping and work order management with detailed maps and reports regarding mobile-worker location, hours workedand services delivered • Web-based hosted solutionenables deployment in minutes. No software to install or purchase. PC with an Internet connection required • Low cost($11.99/month/user) provides immediate ROI (with a one-time setup fee of $24.99)
WHY USE XORA? Optimize routing and dispatching • Find and deploy nearest pick-up or delivery driver • Eliminate unnecessary miles driven • Respond to customer needs more quickly Lower labor costs • Easily track location of field staff • Manage and enforce overtime polices Improve accounting data • Track actual time on the job, versus the “I think” model • Automate data transfer to payroll and billing systems • Precise data collection • Bar code scanning – provide time and location stamps to keep track of packages picked up
TRANSPORTATION: CUSTOMER USAGE • Real-time field staff location • Dispatch workers to nearest to customer site • Accuratemeasurement of tasks completed, stop and start times • Validation of timesheets and overtime management • Reduce phone tag with dispatcher • Billing dispute resolution, proof of visit • Mileage tracking
XORA CASE STUDY Business Need • Improve productivity of pick-up and delivery drivers • Eliminate the need for drivers to call-in every 20 minutes to ask about next job • Ability to deploy the driver who is nearest to the customer site • Reduce costs associated with operating vehicles • Minimize fuel expenses CurrentStatus Deployed 100 units with Xora GPS TimeTrack to pick-up and delivery drivers Results Bottom line impact/year of $222,211 Bottom line impact/worker/year of $2,222
ROI – XORA/NEXTEL IMPROVE OPERATIONS Cost Savings Driver wages/year $200,000 Fuel expenses/year $50,000 Total cost savings $250,000 Total GPS Phone Solution Costs (Phone + set-up)/year $1,389 (Application + data plan)/year $26,400 Total yearly costs $27,789 Bottom line impact/year $222,211 Bottom line impact/driver $2,222 Business Assumptions Pick-up and delivery drivers 100 Hourly wage $40 Fuel expenses/truck/week $100 Improvement Assumptions Saved hours/driver/week 1 hour Saved fuel costs/truck/week $10
PRODUCT FEATURES: TIME TRACKING • Intelligent, single-click menu for shifts and breaks • Each event location and time are stamped • Modeling of 5 x 8, 4 x 10 and 3 x 12 shifts • Overtime rules to account for overtime/double hours • Detailed summary and reports, all created electronically
PRODUCT FEATURES: JOB MANAGEMENT • Job numbers can be entered manually or dispatched • One or more jobs allowed to be open at one time • Different job types (single event, double event, etc.) to capture travel time • Started jobs presented automatically at ‘job end’ • Up to 10 additional fields customizable (with drop-down lists) for job start and job end (cost codes, productivity numbers, etc.) • Web-based summary and detailed job reports
PRODUCT FEATURES: REAL-TIME GPS LOCATION • Automatic location tracking at custom defined intervals • Different tracking and sending frequencies • Location maps – single user breadcrumb trail, ‘where are my users right now’ • Latitude/longitude, address, speed, stop duration, direction • Define landmarks significant to your business • Routes and driving directions • Option to set tracking off during lunch and after shift end • Geo-fencing - receive alerts when users enter or leave designated areas/geo-corridors
XORA GPS TIMETRACK – MANAGEMENT OPERATION Time/Job-WorkOrder and Location Reports
OPTIONAL MODULE: BAR CODE SCANNING ($1.99 PUPM) • Scan packagesand materials used • Error-free data capture provides time and location stamps to demonstrate they visited specific sites • Scanned information can bedownloaded for use in payroll, inventory, scheduling and other systems
OPTIONAL MODULE: BUSINESS PLUS • Dispatch • Find nearest user and dispatch job • Schedule jobs • Routes and driving directions • Create and save routes • Dispatch driving directions to phone users • Job flex fields • Customize job/stop data collection based on your business needs • Drop-down lists • Real-time update of the phone application • Geofencing • Point-and-Perimeter • Polygon (Box shapes) • Geo-corridor (Routes) • Standard and reverse geo-fencing with alerts to managers and field users
XORA GPS TIMETRACK – CUSTOMER SUPPORT • Included at no extra cost to activated users • Complete customer care from initial purchase • Setup • Application Configuration • Deployment • Training • Available every weekday • By telephone – 650-314-6460, x 6510. 11 hrs/day 6:00 AM PST to 5:00 PM PST • By email: 24 hrs/day timetracksupport@xora.com • By web portal: 24 hrs/day www.xora.com/timetrack • No additional charges for upgrades
SUMMARY • Simple. Comprehensive. Affordable. • Nextel billed convenience • Superior pre-sales and post sales support • Instant return on investment • Demonstrated capability: 1000+ customers • Xora GPS TimeTrack is built on a proven Enterprise mobilization platform, EnterpriseOne • Fortune 500, Global 3000 deployments. Highly scalable. • Powerful integration capability • Built-in flexibility to add new features/modules to GPS TimeTrack • Single solution: Scales from a managed application service (ASP) for small businesses to an enterprise, corporate-hosted version