Labor Distribution Changes

1. Labor Distribution Changes Funding Changes in Banner HR

2. 2 types of Funding Changes • Labor Distribution Change – Future • Future Change of Funding • Labor Redistribution • Retro-active Change of Funding

3. Labor Distribution Change forms • Forms found on Budget Office website • Go to http://webraider.ttuhsc.edu • Click on F&A work tools tab

7. YES 2 new forms • One for future Labor Distributions • Future change of funding • One for Labor Redistribution • Retro-active change of funding

8. Why 2 forms?? • They are really 2 different types of transactions. • Future Changes will affect future payroll runs • Labor Redistribution – affects something that has already been paid. • More information is necessary

9. Labor Distribution Change - Future • First let’s look at the labor distribution change – future form http://www.ttuhsc.edu/Budget/hsc/Documents/Budget+Forms/default.aspx

10. Retrieving the data • A Cognos Report will give you all the data elements you need to start completing the form.

11. Budget Human Resources Reports

12. 2 Reports to choose from:

13. Employee List by Home Orgn E1 R00901605 FT Exempt Staff

15. Last Paid: 11/30/08

16. Basic Information

17. Input New Funding

18. Routing • Email to the Budget Office • hscbud@ttuhsc.edu

19. Labor Distribution Change - Future • Important Items: • Change must be made AFTER last paid date • Temporary Change or Permanent • Make sure % = 100

20. Pros/Cons • PROS • Not an EPAF • Doesn’t require approvals and routing • Input directly by the Budget Office • Cons • Not much prefilled • Must run a report first • Only for future funding changes

21. QUESTIONS?

22. Labor Redistribution • Retro-Active Change of funding • Will process the night of Budget Office entry • Payroll Cost Transfer • Run the Payroll Distribution Report

23. Employee List by Home Orgn E1 R00901605 FT Exempt Staff

24. Screen shot of 1st parm screen payroll distribution report

25. Screen shot of 2nd parm screen payroll dist tab

28. Input Employee Information

29. Input PAID Amount 1st

30. Input Retro Percent

31. Routing • Send directly to the Budget Office • hscbud@ttuhsc.edu

32. Pros/Cons • Cons • Only one pay period per form • Payroll cost transfer • Only one position number per form • Pros • Updates overnight – after Budget processing • Flexibility to move only Longevity Pay or Overtime Pay

33. QUESTIONS?

34. Other Notes: • Suggestions are welcome! • This is our first attempt at new forms and reports. • Thank you to Leticia, Gina, and Jim • Thank you to 2 departmental testers

35. Call or Email the Budget Office with any Questions hscbud@ttuhsc.edu 743-2969

36. How would you move Overtime? • Let’s look at an example… • Semi-monthly full-time employee for the 1st pay period. • SM 1 12/1/2008 – 12/15/2008 • 88 total working hours for this pay period • Week 1: 12/01 – 12/05 worked 40 hours • Week 2: 12/08 – 12/12 worked 50 hours • Week 3: 12/15 worked 8 hours • TOTAL worked hours this pay period = 98 • Hourly rate = $12/hour

38. Labor Redistribution

39. Call or Email the Budget Office with any Questions hscbud@ttuhsc.edu 743-2969