Student-Teacher-Course Connection Update

1. Student-Teacher-Course Connection Update Presented to ASCUS November 30, 2012 Lori Ventura Product Manager Student-Teacher-Course Connection

2. Program Overview • Celebrations • Getting Started Guide • STC File Specifications made easy • SRM Submission Process • Error Reporting/Resolution

3. Celebrate!

4. Our guide needs updating! • CourseWalk is not the only way to do course mapping • Many of you have chosen to do course mapping through your SIS • Attend SIS training • Download AZ State course catalog • Contact SIS vendor to understand requirements of the system • Upload AZ course codes in SIS • Add common terms glossary

5. STC file specifications made easy STC Collection Connection addendum .01.01 • Created for the sole purpose of explaining data collection in terms • Ones that make sense to school users • Examples, scenarios, term definitions, etc.

6. SRM Submission process

7. SIS SRM CourseWalk HQT SAIS Enterprise ADE

8. Extract files • Sample Data – Course Sections

9. I’ve submitted…now what? • View Validation Error report • Fix data in source (SAIS, HQT, SIS, Enterprise) • Regenerate files from SIS • Revalidate in SRM • When no error exist – “Send to State” • Production ONLY • 40th day window closes Friday, December 7th • 100th day window will open on or around January 7th, 2013

10. State Report Manager Training Site: https://training.azed.gov/srm Production Site: https://www.azed.gov/srm

11. Error Report by Item

12. Common Errors – HQT system input • Teacher has a different name in HQT • Teacher ID not found in HQT system • Most common error is that HQT system has not been properly updated with current year’s staff

13. Teacher of Record (TOR) • Teacher of Record - Directly instruct, evaluate and assign grades • No other positions can legally assign grades • Office aides, nurses, etc. cannot assign grades – please do not assign students to these folks

14. Common Errors – SAIS system • Student name mismatch in SAIS • Student section enrollment without matching Course Section • Student in SAIS without Student Section Enrollment • Most common error is the proper student enrollment transaction has not taken place within SAIS

15. How do AOI students fit into the process? • Online courses usually are open entry/exit scenarios • Schedule the course as a FY course • Enroll students with their own specific entry and exit date within that course • Provide a grade if student completes the course • Exit type • CF – Content Complete – Full Credit (K-12) • CP – Content Complete – Partial Credit (9-12) • CN – Content Complete – No Credit (K-12) • Auditing option, elementary • SC – Schedule Change (K-12) • LS – Left the School (K-12) *Red text = grade required

16. Common Errors – Enterprise • Open school without course sections • Contact LEA school finance account analyst to close/open/modify school operating status • Most common error is that “official operating status” action has not been completed by LEA

17. JTED STC Reporting • Centralized JTED • Report on all students served • Course Code • External Provider • Satellite JTED • Member district to report students served • External Provider = JTED providing services

18. FAQs • What types of classes should be reported? • Any course that includes student enrollments • How do we handle long-term subs? • Long-term subs will not be validated against HQT if reported from the Provider Teacher 1 element in STC file. • HQT department advises that if a long-term sub has been attached to a school for 4 consecutive weeks, then should be added to said school within HQT • Is STC data the same as SAIS data? • There are similar SAIS elements represented in STC files, however, this data is different. • Please see file specification addendum to understand differences

19. Where should I be in the process? • Data submission window closes December 7 • Have you mapped your courses? • Have you entered all required STC data inside your Student Information System? • Have you obtained SRM login credentials? • Have you submitted your first trial submission? • Have you worked to correct errors? • Have you “sent to state” via SRM?

20. STC Data at work for you • Potential uses for STC data • Course impact on student performance • Mobile student tracking and assignments • “On-time” graduation tracking • Dropout early warning system • Prediction of college remediation • Teacher assignment alignment to certification • Teacher education program evaluation • Equality of opportunity to learn • Teacher impact on student performance

21. 271 LEAs have submitted trial submissions in SRM 150 LEAs have submitted clean 40th day

22. We are here to help! • Single Point of Contact • stconnection@azed.gov • 602-542-7378; Option 2 • 800-352-4558 (toll free) • Website • www.azed.gov/racetothetop/stc • FAQ’s • Training Videos • Ongoing Webinars • Documentation Library

23. Questions Lori Ventura Product Manager Lori.Ventura@azed.gov (602) 364-2345